Vacancy title:
Lead Expeditor

[Type: FULL_TIME, Industry: Mining, Category: Management]

Jobs at:
Kagem Mining Limited

Deadline of this Job:
Friday, July 18 2025

Duty Station:
Copperbelt | Lusaka | Zambia

Summary
Date Posted: Tuesday, July 15 2025, Base Salary: Not Disclosed

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JOB DETAILS:

Reports to: Manager Procurement

Job Purpose:

The Expeditor’s function within Supply Cham (Procurement) is to ensure that the service level between the supplier community (suppliers) and Kagem Procurement is always met without negatively impacting operations on site (Supply Chain Client Base)

Key Result Areas & Accountabilities

• Monitor and track all purchase orders to ensure timely delivery of goods and materials,
• Coordinate with suppliers to obtain accurate and up-to-date information on order status, delivery dates, and any potential delays.
• Collaborate with internal teams, such as operations, production, and logistics, to gather information on outstanding purchase orders and flag these for escalation to proactively manage exceptions
• Communicate effectively with suppliers to resolve any issues or discrepancies in order fulfilment.
• Resolutely resolve exceptions or outliers Regularly update the purchasing team and other stakeholders on the status of orders and any potential issues that may arise.
• Maintain accurate records of all procurement activities, including order confirmations, delivery receipts, and invoices.
• Evaluate supplier performance and provide feedback to the purchasing team to help improve future purchasing decisions.
• Assist in negotiating pricing, terms, and contracts with suppliers to ensure the best value for the organization.
• Continuously improve procurement processes and identify opportunities for cost savings and efficiency enhancements.
• Stay updated on industry trends, market conditions, and new suppliers to ensure a competitive advantage in the procurement process.
• Ensures that department’s process performance indicators provide an adequate indication of performance by maintaining the database of all purchase orders on file and updating the metrics related to purchase order cycle time: outstanding purchase orders vs receipted purchase orders
• Ensures that the leg time between completed purchase orders and partially delivered purchase orders is measured and the ERP system is updated accordingly
• Ensures that the leg time of purchase orders between the quoted price vs the delivered price is measured, amended where applicable and that the price variance file is updated accordingly
• Ensures that all suppliers are notified in terms of their performance on a monthly basis
• Compiles and submits a weekly report detailing the Procurement Metrics related to outstanding purchase orders, purchase orders with price and quantity variances and current status of purchase orders subject to importing procedures
• Interacts with Procurement Officers and Sourcing Analysts to ensure that all purchase orders are electronically transmitted to suppliers and updating the ERP system (JDE) accordingly in terms of purchase onder acknowledgement
• Under the direction of the Procurement Manager develops suppler performance standards and targets focusing on delivery times, completeness of order (%) and product quality (supplier performance indicators)
• Ensures that the mcumbent complies with safeguarding the environment policies as well as occupational health and safety issues affecting the incumbent
• Ensures that P2P (purchase to pay) documentation pack contains the requisite legislative paperwork such as import permits, MSDS (Material Safety Data Sheets) and any other statutory documentation when goods are delivered where applicable
• Identify training and knowledge gaps within the incumbent’s profile and appropriately discuss this with line management to ensure uplifting his/ her core competence to alleviate performance issues and performance expectations
• Ensures his/her implementation of functional learning and development plans to ensure ongoing improvement in capability
• May be requested to deputize the Procurement Officers from time to time as the need may arise
• Ensures that the required measurements are in place to measure supplier performance and that the said measurements are continuously updated
• Ensures ongoing supplier performance zad identifies gaps in performance
• Develop plans to address gaps in supplier performance and reports on supplier performance against approved indicators
• Attends appropriate end-user forums and communicates outcomes to the two Sourcing Analysts
• Assist the two Sourcing Analysts with supply base optimization initiatives

Professional Qualifications and Experience

• Minimum post-secondary school leaving certificate (Grade 12) plus appropriate industry certified qualifications (APICS, CIPS etc.).
• An undergraduate B-degree from any recognized tertiary institution in commerce, business or supply chain and or operations management would be a distinct advantage
• Desired to have 2 years of production/scheduling experience
• Proven experience in basic computer skills such as Microsoft suite of applications (MS Outlook, MS Excel, MS PowerPoint, MS Word) etc.
• Ideally exposed to Enterprise Resource Planning software and applications such as JD Edwards, SAP, SYSPRO, PRONTO, Microsoft Dynamics 365 etc
• Zambia Qualifications Authority (ZQA) certificate of verification and evaluation of qualification will be required before the job offer

Skills, Knowledge & Characteristics

• Excellent analytical and evaluation skills
• Good command of both oral and written communication
• Ability to work with minimum supervision
• Proficient with Microsoft Suite of applications (MS Excel, Outlook, PowerPoint, Word, Access)
• Excellent knowledge of process mapping and linea solutions
• Drive for results (extreme for role at an advanced level)
• Courage & confidence (extreme for role at an advanced level)
• Willingness to learn (extreme for role at an advanced level)
• Emotional stability (High for role at an intermediate level)
• Delivery focus (Extreme for role at an advanced level)
• Team player (High for role at an advanced level)
• Methodical & accurate (Extreme for role at an advanced level

Working Environment / Conditions

• Environmental conditions: Good
• Occupational hazards: None
• Physical effort: None

Work Hours: 8

Experience in Months: 24

Level of Education: professional certificate

Job application procedure
Interested in applying for this job? Click here to submit your application now.

• Send your applications (Cover Letter and CV only) to The Head-Human Resources 
• Certificates will only be required at the interview stage.
• Only short-listed candidates will be contacted.
• Closing date 18th July 2025
• Kagem Mining Ltd is an equal opportunity employer and encourages all eligible applicants to apply. We do not charge or ask for money from applicants at any stage of the recruitment
  process. Should you be asked to do so by anybody, please do not proceed and report such individuals to the police immediately.

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