Summary
Date Posted: Wednesday, August 16 2023, Base Salary: Not Disclosed

JOB DETAILS:
Reporting Lines
The incumbent will work under the overall supervision of the Assistant FAO Representative (Programmes), the direct supervision of the Programmes Associate, and in collaboration of the Project Coordinators, and Finance and Administration.

Technical Focus
The incumbent will provide operational and administrative support to the projects implementation in the following areas:
• Project identification, planning, formulation, implementation and monitoring
• Operationalisation and effective monitoring of the country programming framework
• Support services to project implementation and administration including coordination

Tasks and responsibilities
• Support to Project proposals and operationalisation
– Provide continued operational and administrative support to the proposal development
– Prepare FAOR Letters to Ministries for the PRODOC signing
– Make appointments with the Ministries and other stakeholders
– Provide continued operational and administrative support to the implementation of projects

• Country Programming Framework Measurement and Tracking Tools/Framework
– Support in the design and development of tools
– Assist in collecting and storing information for monitoring purposes
– Assist to avail reference materials and experiences from others for learning

• Support Services
– Help organize meetings, plan agendas and prepare reports
– Collaborate closely with project team members in support of project implementation and reporting
– Support the organisation of the organization of awareness raising and training, activities
– Facilitate the preparation and processing of LOAs
– Facilitate and assist the project team to support providers of agro-advisory, financial, and insurance products and services to targeted beneficiaries
– Assist in the elaboration of communication and outreach materials and products
– Collect, collate, update content on appropriate platforms and dissemination of relevant information to stakeholders
– Schedule appointments with the Ministries and relevant stakeholders within and outside Lusaka
– Liaise with the travel processor, support travel arrangements for the missions – within and outside Lusaka

• Support to monitoring activities
– Support monitoring of projects
– Assist in reviewing budget submissions and preparing payment requests from implementing partners
– Support the project team in tracking LoA implementation

• Other Tasks
– Organizing official launch of the TCPs
– Submit procurement requests and track status of submitted PRs
– Produce and distribute correspondence
– Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
– Book conference calls, virtual meetings, rooms, taxis, couriers, hotels, etc.
– Photocopy and print out documents on behalf projects
– Perform other duties as required for the smooth operations of the Programmes Office, and smooth interface with Finance and Administration office
– Perform other duties as required

Candidates Will Be Assessed Against The Following:
Minimum Requirements
• A degree in Development Studies, Business Administration, Agricultural Economics or related studies
• The suitable candidate should have a minimum of three (3) years of relevant experience in work related to operations, administration and implementation of multiple projects;
• Working knowledge of the English language [i.e. spoken and written]
• Should be a Zambian National

FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills
• Extent and relevance of experience in programme/project formulation, analysis, planning and implementation
• Understanding of FAO policies and programmes is considered a strong asset
• Familiarity with UN administrative, operational and financial procedures is an asset
• Past working experience with FAO or other UN Agencies on related issues is an advantage

Additional Information
• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
• Incomplete applications will not be considered. If you need help please contact: Careers@fao.org
• Applications received after the closing date will not be accepted
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/ 
• For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/ 
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education: Bachelor Degree

Job application procedure
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills 
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
If you need help, or have queries, please contact: Careers@fao.org 
FAO IS A NON-SMOKING ENVIRONMENT

All Jobs

QUICK ALERT SUBSCRIPTION