Organizational Administrator
2025-04-22T10:57:49+00:00
Special Hope Network
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FULL_TIME
Lusaka
Lusaka
10101
Zambia
Business Management and Administration
Management
2025-05-06T17:00:00+00:00
Zambia
8
Special Hope Network exists to bring glory to God by creating a world where all kids are valued. We impact communities by improving care for kids with intellectual disabilities. This starts by equipping families and caregivers to provide these children with a loving home, holistic health care, and exceptional education and therapies.
We are looking to fill the position of Organizational Administrator with the following duties and responsibilities.
Organized Records
– Keep SHN Dropbox organized with everything in a place that anyone can locate in 10 minutes of searching
– Oversee digitization of all receipts and backup records for the whole SHN, checking monthly that they are in order, using a yearly calendar to ensure the whole org is backed up.
-Confidentially help deal with all emails that need responses from the Vice President and the admin email
– Help prepare for quarterly and annual meetings, sending prep emails, printing necessary documents, scheduling Zoom calls with all members
– Generating reports
– Physical organization of our storage areas
Processes
– Keep all SHN processes up to date, so the Special Hope Way is neat and organized – Create a process checking schedule and regularly check in with staff to make sure this is being done.
Donor Relations
-Work to create partnerships with other NGOs, finding and making connections, being the central contact person for those contact details, and keeping up-to-date records for all connections for networking.
– Create relationships with all donors, making sure they are thanked, invited, and cared for.
– Pickup donations from donors as requested
– Coordinate and oversee food donations
– Details of SHN visitor trips lodging, transport, airtel cards, Yango, everything
Logistics
– Respond to all admin emails and funnel the emails to the correct staff person.
– Handle administrative requests from your manager, and work cooperatively on various teams
(finance, education, HR, executive team,etc.)
– Provide administrative support for all efforts to create disability-friendly communities, working with community Outreach and other staff to promote inclusiveness in compounds, including any special events
– Prepare agenda and financial record for each Zambian Board meeting (held 4 times per year)
– Report back to the supervisor when tasks are completed, without being asked
– Support the Programs CO/Director of Operations/Programs CCC as needed
– Other tasks as requested include creating new emails, working cooperatively with HR/Finance teams, and all special projects
– Train new staff on how to use Dropbox and how to scan clearly, and label according to SHN’s labelling protocol
– Support all building maintenance and purchases over breaks and on weekends with comp-time give
We are looking to fill the position of Organizational Administrator with the following duties and responsibilities. Organized Records – Keep SHN Dropbox organized with everything in a place that anyone can locate in 10 minutes of searching – Oversee digitization of all receipts and backup records for the whole SHN, checking monthly that they are in order, using a yearly calendar to ensure the whole org is backed up. -Confidentially help deal with all emails that need responses from the Vice President and the admin email – Help prepare for quarterly and annual meetings, sending prep emails, printing necessary documents, scheduling Zoom calls with all members – Generating reports – Physical organization of our storage areas Processes – Keep all SHN processes up to date, so the Special Hope Way is neat and organized – Create a process checking schedule and regularly check in with staff to make sure this is being done. Donor Relations -Work to create partnerships with other NGOs, finding and making connections, being the central contact person for those contact details, and keeping up-to-date records for all connections for networking. – Create relationships with all donors, making sure they are thanked, invited, and cared for. – Pickup donations from donors as requested – Coordinate and oversee food donations – Details of SHN visitor trips lodging, transport, airtel cards, Yango, everything Logistics – Respond to all admin emails and funnel the emails to the correct staff person. – Handle administrative requests from your manager, and work cooperatively on various teams (finance, education, HR, executive team,etc.) – Provide administrative support for all efforts to create disability-friendly communities, working with community Outreach and other staff to promote inclusiveness in compounds, including any special events – Prepare agenda and financial record for each Zambian Board meeting (held 4 times per year) – Report back to the supervisor when tasks are completed, without being asked – Support the Programs CO/Director of Operations/Programs CCC as needed – Other tasks as requested include creating new emails, working cooperatively with HR/Finance teams, and all special projects – Train new staff on how to use Dropbox and how to scan clearly, and label according to SHN’s labelling protocol – Support all building maintenance and purchases over breaks and on weekends with comp-time give
No Requirements
JOB-6807762d17b34
Vacancy title:
Organizational Administrator
[Type: FULL_TIME, Industry: Business Management and Administration, Category: Management]
Jobs at:
Special Hope Network
Deadline of this Job:
Tuesday, May 6 2025
Duty Station:
Lusaka | Lusaka | Zambia
Summary
Date Posted: Tuesday, April 22 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Special Hope Network exists to bring glory to God by creating a world where all kids are valued. We impact communities by improving care for kids with intellectual disabilities. This starts by equipping families and caregivers to provide these children with a loving home, holistic health care, and exceptional education and therapies.
We are looking to fill the position of Organizational Administrator with the following duties and responsibilities.
Organized Records
– Keep SHN Dropbox organized with everything in a place that anyone can locate in 10 minutes of searching
– Oversee digitization of all receipts and backup records for the whole SHN, checking monthly that they are in order, using a yearly calendar to ensure the whole org is backed up.
-Confidentially help deal with all emails that need responses from the Vice President and the admin email
– Help prepare for quarterly and annual meetings, sending prep emails, printing necessary documents, scheduling Zoom calls with all members
– Generating reports
– Physical organization of our storage areas
Processes
– Keep all SHN processes up to date, so the Special Hope Way is neat and organized – Create a process checking schedule and regularly check in with staff to make sure this is being done.
Donor Relations
-Work to create partnerships with other NGOs, finding and making connections, being the central contact person for those contact details, and keeping up-to-date records for all connections for networking.
– Create relationships with all donors, making sure they are thanked, invited, and cared for.
– Pickup donations from donors as requested
– Coordinate and oversee food donations
– Details of SHN visitor trips lodging, transport, airtel cards, Yango, everything
Logistics
– Respond to all admin emails and funnel the emails to the correct staff person.
– Handle administrative requests from your manager, and work cooperatively on various teams
(finance, education, HR, executive team,etc.)
– Provide administrative support for all efforts to create disability-friendly communities, working with community Outreach and other staff to promote inclusiveness in compounds, including any special events
– Prepare agenda and financial record for each Zambian Board meeting (held 4 times per year)
– Report back to the supervisor when tasks are completed, without being asked
– Support the Programs CO/Director of Operations/Programs CCC as needed
– Other tasks as requested include creating new emails, working cooperatively with HR/Finance teams, and all special projects
– Train new staff on how to use Dropbox and how to scan clearly, and label according to SHN’s labelling protocol
– Support all building maintenance and purchases over breaks and on weekends with comp-time give
Work Hours: 8
Experience: No Requirements
Level of Education: bachelor degree
Job application procedure
- If you have the right qualifications, please fill in the link here.
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