Job overview

Zalawi Haulage Limited is seeking for an experienced Payables Accountant to join our dynamic Finance team. The successful candidates will be responsible for the timely, accurate processing and reconciliation of all Accounts Payable Transactions for Zalawi Haulage Limited.

Key Responsibilities/Accountabilities

General Accounts Payable & Financial Processing.

• Timely and accurate processing for payable transactions
• Do monthly reconciliations of all account’s payable suppliers.
• Resolve accounts payable queries
• Process prepaid accounts
• Allocate payments at month end.
• Prepare monthly provisions.
• Prepare forex re-evaluations for accounts payable.
• Balance accounts payable suspense account.
• Assist Finance Manager to compile and balance forex accounts.

Reporting & Reconciliation

• Compile month end reports from accounting system.
• Reconcile supplier statements with company records in Syspro.
• Daily balance functions and GRN balance check.

Syspro and Supplier Management

• Receive, verify, and process supplier invoices and delivery notes in Syspro
• Maintain an up-to-date and accurate supplier database within Syspro.
• Assist with supplier vetting and onboarding processes.
• Track and monitor purchase orders and deliveries in Syspro to ensure timely fulfilment
• Communicate with suppliers regarding purchase orders, delivery schedules, and payment status

Administrative & Compliance Duties

• Support the Procurement Officer in preparing reports and documentation for management
• Maintain filing systems (physical and digital) for supplier documents in accordance with company policy
• Ensure compliance with Zalawi’s procurement and financial procedures.
• General administration and filing.
• Perform any other related duties as assigned by Line Manager.

Requirements

• Full Grade 12 School Certificate
• Degree in Accounting or its equivalent
• At least 2-3 years in a similar position, experience in Transport and Logistics organizations will be an added advantage.
• Proven experience in using Syspro ERP systems for procurement and supplier management.
• Familiarity with procurement processes and supplier relationship management.
• Computer literacy (MS Office, particularly Excel; knowledge of other ERP/accounting software will be an added advantage)

• Timely and accurate processing for payable transactions
• Do monthly reconciliations of all account’s payable suppliers.
• Resolve accounts payable queries
• Process prepaid accounts
• Allocate payments at month end.
• Prepare monthly provisions.
• Prepare forex re-evaluations for accounts payable.
• Balance accounts payable suspense account.
• Assist Finance Manager to compile and balance forex accounts.
• Compile month end reports from accounting system.
• Reconcile supplier statements with company records in Syspro.
• Daily balance functions and GRN balance check.
• Receive, verify, and process supplier invoices and delivery notes in Syspro
• Maintain an up-to-date and accurate supplier database within Syspro.
• Assist with supplier vetting and onboarding processes.
• Track and monitor purchase orders and deliveries in Syspro to ensure timely fulfilment
• Communicate with suppliers regarding purchase orders, delivery schedules, and payment status
• Support the Procurement Officer in preparing reports and documentation for management
• Maintain filing systems (physical and digital) for supplier documents in accordance with company policy
• Ensure compliance with Zalawi’s procurement and financial procedures.
• General administration and filing.
• Perform any other related duties as assigned by Line Manager.

• Proven experience in using Syspro ERP systems for procurement and supplier management.
• Familiarity with procurement processes and supplier relationship management.
• Computer literacy (MS Office, particularly Excel; knowledge of other ERP/accounting software will be an added advantage)

• Full Grade 12 School Certificate
• Degree in Accounting or its equivalent