Job Description

Personal Assistant to the General Manager typically handles administrative tasks, provides support, and ensures the smooth operation of the GM's office. Here's a detailed job description:

Responsibilities:

Administrative Support

1. Manage calendars, schedule meetings, and handle correspondence.

Communication:

2. Liaise with internal and external stakeholders, including employees, clients, and vendors.

Organizing

3. Maintain files, databases, and records, ensuring confidentiality and accuracy.

Problem-Solving

4. Handle urgent matters, troubleshoot issues, and find solutions.

Special Projects

5. Assist with projects, reports, and presentations as needed

Reporting Relationships

Reports to: General manager

Number and Level of Immediate Subordinates

Knowledge and Skill Levels

Minimum Primary/ Secondary Education:

• Full Grade 12 GCE O’Level Certificate or GCSE

Minimum Vocational/Professional Qualifications

• Diploma or Degree in Business Administration; or any other related fields
• Member of a relevant body

Certifications:

• Relevant training and certifications

Minimum Relevant Work Experience.

• Minimum 5 years experience in managing administrative work such as: Manage executive calendars, schedules, and correspondence.
• Coordinate meetings, events, and travel arrangements.
• Maintain confidential records and databases.
• Develop and implemented efficient filing systems.
• Provide exceptional support to senior management.

Desired Attributes

• Excellent communication and interpersonal skills
• Strong organizational and time management skills
• Ability to maintain confidentiality and handle sensitive information
• Proficiency in Microsoft Office and other productivity tools
• Problem-solving and adaptability
• Travel arrangements and itinerary management
• Meeting and event planning
• Report preparation and presentation
• Maintaining office supplies and inventory

• Manage calendars, schedule meetings, and handle correspondence.
• Liaise with internal and external stakeholders, including employees, clients, and vendors.
• Maintain files, databases, and records, ensuring confidentiality and accuracy.
• Handle urgent matters, troubleshoot issues, and find solutions.
• Assist with projects, reports, and presentations as needed

• Excellent communication and interpersonal skills
• Strong organizational and time management skills
• Ability to maintain confidentiality and handle sensitive information
• Proficiency in Microsoft Office and other productivity tools
• Problem-solving and adaptability
• Travel arrangements and itinerary management
• Meeting and event planning
• Report preparation and presentation
• Maintaining office supplies and inventory

• Full Grade 12 GCE O’Level Certificate or GCSE
• Diploma or Degree in Business Administration; or any other related fields
• Member of a relevant body
• Relevant training and certifications