Background information about the job or company (e.g., role context, company overview)

The Technical Education, Vocational and Entrepreneurship Training Authority (TEVETA) was established under the Technical Education, Vocational and Entrepreneurship Training (TEVET) Act No. 13 of 1998, as amended by the TEVET (Amendment) Act No. 11 of 2005. TEVETA is mandated to regulate, monitor, and coordinate technical education, vocational, and entrepreneurship training in Zambia, in consultation with industry, employers, workers, and other key stakeholders.

In line with its mandate and to strengthen its workforce, TEVETA invites applications from suitably qualified and eligible internal staff to fill the following positions:

Responsibilities or duties

To assist the Procurement Officer to procure goods, services and works for the Authority in order to contribute to smooth running operations of TEVETA.

• Assist procurement officer to prepare reports of the section activities, affairs/performance for management information and decision making.
• Raise purchase requisitions and submit them to Procurement Officer for checking and further action.
• Liaise with user departments verifying specifications and sources of supply to ensure timely and compliant procurements.
• Expedites approved orders to ensure timely delivery of goods and services.
• Undertakes market research to ensure purchases are sourced from the most competitive source.
• Properly files procurement documents consisting of purchase requisitions, quotations, evaluation analysis and authority to purchase reports and local purchase orders.
• Timely verification of supplier’s invoice and processing payments.
• Undertakes any other relevant duties assigned by supervisor.
• Maintains accurately an up-to-date Register of Suppliers in order to establish a reliable supplier base in conformity with the Authority procedures and guidelines.
• Prepares and undertakes effectively the provision of secretarial services to the Authority Procurement Committee to facilitate decision making.
• Assists procurement officer to prepare bidding/tender documents and invitations to suppliers as directed.
• Prepares timely and accurately Bidding documents in order to facilitate decision making.
• Assist the procurement officer to open the tender box, evaluate received tenders, prepare reports, make recommendations to the tender committee and raise orders/prepare contracts once the recommendations have been approved.

Qualifications or requirements (e.g., education, skills)

• Procurement Processes and procedures
• Research skills
• Report writing
• Customer service
• Relationship management

Experience needed

• Grade 12 Certificate with five (5) O’ Level Credits or better.
• Diploma in Purchasing and Supplies or equivalent professional CIPS/ZIPS qualification.
• Knowledge ZPPA Act and Electronic Government Procurement system (e-GP)
• Valid Membership with the Zambia Institute of Purchasing and Supply with a valid practicing license
• Minimum of two (2) years’ experience in procurement operations
• Proven knowledge and ability in supply chain management in line with national guidelines
• Proficiency in Microsoft Office applications and other relevant ICT tools.

• Assist procurement officer to prepare reports of the section activities, affairs/performance for management information and decision making.
• Raise purchase requisitions and submit them to Procurement Officer for checking and further action.
• Liaise with user departments verifying specifications and sources of supply to ensure timely and compliant procurements.
• Expedites approved orders to ensure timely delivery of goods and services.
• Undertakes market research to ensure purchases are sourced from the most competitive source.
• Properly files procurement documents consisting of purchase requisitions, quotations, evaluation analysis and authority to purchase reports and local purchase orders.
• Timely verification of supplier’s invoice and processing payments.
• Undertakes any other relevant duties assigned by supervisor.
• Maintains accurately an up-to-date Register of Suppliers in order to establish a reliable supplier base in conformity with the Authority procedures and guidelines.
• Prepares and undertakes effectively the provision of secretarial services to the Authority Procurement Committee to facilitate decision making.
• Assists procurement officer to prepare bidding/tender documents and invitations to suppliers as directed.
• Prepares timely and accurately Bidding documents in order to facilitate decision making.
• Assist the procurement officer to open the tender box, evaluate received tenders, prepare reports, make recommendations to the tender committee and raise orders/prepare contracts once the recommendations have been approved.

• Procurement Processes and procedures
• Research skills
• Report writing
• Customer service
• Relationship management

• Grade 12 Certificate with five (5) O’ Level Credits or better.
• Diploma in Purchasing and Supplies or equivalent professional CIPS/ZIPS qualification.
• Knowledge ZPPA Act and Electronic Government Procurement system (e-GP)
• Valid Membership with the Zambia Institute of Purchasing and Supply with a valid practicing license
• Minimum of two (2) years’ experience in procurement operations
• Proven knowledge and ability in supply chain management in line with national guidelines
• Proficiency in Microsoft Office applications and other relevant ICT tools.