Procurement Officer
2025-08-28T20:52:21+00:00
African Parks
https://cdn.greatzambiajobs.com/jsjobsdata/data/employer/comp_8367/logo/african%20parks.png
https://www.africanparks.org/
FULL_TIME
Kalabo
Kalabo
10101
Zambia
Professional Services
Transportation & Logistics
2025-09-04T17:00:00+00:00
Zambia
8
Job Overview
African Parks is seeking a detail-oriented and proactive Procurement Officer to support the effective and transparent procurement of goods and services for Liuwa Plain National Park. This role is critical in ensuring that all procurement activities align with African Parks’ standards, procedures, and value-for-money principles.
The Procurement Officer will be responsible for managing procurement processes from requisition to delivery, ensuring compliance with internal guidelines, maintaining accurate records, liaising with suppliers, and supporting stock and contract management in collaboration with other departments. The role demands a high level of organization, integrity, and communication to support the smooth functioning of park operations and minimize procurement delays.
Duties and responsibilities:
- Develop purchase orders in consultation with department heads
- Transmit orders to suppliers in accordance with African-Parks/PNG standards and procedures
- Collect quotes before contracting
- Study of prices before purchases
- Aggregate procurement data
- Ensure deliveries match orders
- Track suppliers’ payments
- Update the supplier database and regularly make a prospecting list for potential suppliers
- Maintain the purchase order log
- Maintain up to date in collaboration with the stock manager, the database of items ordered/purchased
- Update carrier data and evaluate their performance
- Ensure that suppliers meet delivery deadlines and report back to site management
- Track contracts with suppliers and carriers
- Ensure that delivery notes are in accordance with the orders placed
- Ensure that packing slips are accompanied by a compliant invoice
- Ensure that prices are in line with the reality in the market
- Ensure that the delivery time is respected and minimize delivery delays as much as possible to avoid stock-outs
- Make a monthly procurement plan
- Resolve any disputes with suppliers in record time
- Facilitate the process of controlling purchase invoices
- Track the various service delivery contracts and their payments
- Produce the report periodically
- Perform other tasks as requested by the hierarchy as part of its duties.
Required Competencies
- Ability to work as part of a team.
- Proven strong writing and analytical skills.
- Good communication skills both oral and written and able to produce meaningful reports.
- Proficiency with Microsoft Office suite, including Word, SharePoint,
- Teams, and PowerPoint. Experience with procurement packages is an added advantage
Role requirements
- Grade 12 School Certificate.
- Minimum of a bachelor’s degree in Purchasing and Supply or equivalent from a reputable training institution.
- 3 years of experience in local procurement of goods and services.
- Active member of the Zambia Institute of Purchasing and Supply.
- Prior experience working on donor-funded projects will be an added advantage
Develop purchase orders in consultation with department heads Transmit orders to suppliers in accordance with African-Parks/PNG standards and procedures Collect quotes before contracting Study of prices before purchases Aggregate procurement data Ensure deliveries match orders Track suppliers’ payments Update the supplier database and regularly make a prospecting list for potential suppliers Maintain the purchase order log Maintain up to date in collaboration with the stock manager, the database of items ordered/purchased Update carrier data and evaluate their performance Ensure that suppliers meet delivery deadlines and report back to site management Track contracts with suppliers and carriers Ensure that delivery notes are in accordance with the orders placed Ensure that packing slips are accompanied by a compliant invoice Ensure that prices are in line with the reality in the market Ensure that the delivery time is respected and minimize delivery delays as much as possible to avoid stock-outs Make a monthly procurement plan Resolve any disputes with suppliers in record time Facilitate the process of controlling purchase invoices Track the various service delivery contracts and their payments Produce the report periodically Perform other tasks as requested by the hierarchy as part of its duties.
Grade 12 School Certificate. Minimum of a bachelor’s degree in Purchasing and Supply or equivalent from a reputable training institution. 3 years of experience in local procurement of goods and services. Active member of the Zambia Institute of Purchasing and Supply. Prior experience working on donor-funded projects will be an added advantage
JOB-68b0c18505b8f
Vacancy title:
Procurement Officer
[Type: FULL_TIME, Industry: Professional Services, Category: Transportation & Logistics]
Jobs at:
African Parks
Deadline of this Job:
Thursday, September 4 2025
Duty Station:
Kalabo | Kalabo | Zambia
Summary
Date Posted: Thursday, August 28 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Job Overview
African Parks is seeking a detail-oriented and proactive Procurement Officer to support the effective and transparent procurement of goods and services for Liuwa Plain National Park. This role is critical in ensuring that all procurement activities align with African Parks’ standards, procedures, and value-for-money principles.
The Procurement Officer will be responsible for managing procurement processes from requisition to delivery, ensuring compliance with internal guidelines, maintaining accurate records, liaising with suppliers, and supporting stock and contract management in collaboration with other departments. The role demands a high level of organization, integrity, and communication to support the smooth functioning of park operations and minimize procurement delays.
Duties and responsibilities:
- Develop purchase orders in consultation with department heads
- Transmit orders to suppliers in accordance with African-Parks/PNG standards and procedures
- Collect quotes before contracting
- Study of prices before purchases
- Aggregate procurement data
- Ensure deliveries match orders
- Track suppliers’ payments
- Update the supplier database and regularly make a prospecting list for potential suppliers
- Maintain the purchase order log
- Maintain up to date in collaboration with the stock manager, the database of items ordered/purchased
- Update carrier data and evaluate their performance
- Ensure that suppliers meet delivery deadlines and report back to site management
- Track contracts with suppliers and carriers
- Ensure that delivery notes are in accordance with the orders placed
- Ensure that packing slips are accompanied by a compliant invoice
- Ensure that prices are in line with the reality in the market
- Ensure that the delivery time is respected and minimize delivery delays as much as possible to avoid stock-outs
- Make a monthly procurement plan
- Resolve any disputes with suppliers in record time
- Facilitate the process of controlling purchase invoices
- Track the various service delivery contracts and their payments
- Produce the report periodically
- Perform other tasks as requested by the hierarchy as part of its duties.
Required Competencies
- Ability to work as part of a team.
- Proven strong writing and analytical skills.
- Good communication skills both oral and written and able to produce meaningful reports.
- Proficiency with Microsoft Office suite, including Word, SharePoint,
- Teams, and PowerPoint. Experience with procurement packages is an added advantage
Role requirements
- Grade 12 School Certificate.
- Minimum of a bachelor’s degree in Purchasing and Supply or equivalent from a reputable training institution.
- 3 years of experience in local procurement of goods and services.
- Active member of the Zambia Institute of Purchasing and Supply.
- Prior experience working on donor-funded projects will be an added advantage
Work Hours: 8
Experience in Months: 36
Level of Education: bachelor degree
Job application procedure
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