Program Assistant – Elections
2025-09-05T12:35:59+00:00
National Democratic Institute
https://cdn.greatzambiajobs.com/jsjobsdata/data/employer/comp_9335/logo/ndi.png
https://ndi.org/sites/default/files/NDI-30th-Anniversary-Report-FINAL.pdf
FULL_TIME
Lusaka
Lusaka
10101
Zambia
Professional Services
Admin & Office
2025-09-12T17:00:00+00:00
Zambia
8
Position Summary
The Program Assistant will provide day-to-day programmatic, logistical, and administrative support to NDI Zambia’s elections programs. Working under the supervision of the Program Manager – Elections, the Program Assistant will assist in implementing program activities, coordinating with partners, supporting reporting processes, and ensuring smooth program delivery. This position provides an opportunity to gain hands-on experience in democracy, governance, and electoral programs while contributing to strengthening accountability and transparency in Zambia’s electoral processes.
Key Responsibilities
- Provide administrative and logistical support for program activities, including workshops, trainings, and meetings.
- Assist in managing communication and coordination with NDI’s local partner on electoral process observation
- Support the preparation of program materials such as training manuals, agendas, and presentations.
- Contribute to the collection, organization, and analysis of program data for reporting and monitoring and evaluation (M&E) purposes.
- Contribute to program reports including bi-weekly reports and other M&E deliverables.
- Support the Program Manager in reviewing subgrantee narrative and financial reports for accuracy and completeness.
- Maintain organized filing systems (electronic and hard copy) for program documents, and correspondence.
- Take minutes during meetings and ensure timely follow-up on action points.
- Review media coverage of relevant events and issues and provide summaries to program staff.
- Perform other programmatic or administrative duties as assigned by the Program Manager
Qualifications
- Bachelor’s degree in Political Science, Development Studies, International Relations, or a related field.
- At least 2-5 years of experience in program support, administration, or coordination, preferably in an NGO, donor, or international organization.
- Strong organizational skills and attention to detail.
- Excellent written and oral communication skills in English.
- Ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Familiarity with democracy, governance, or election-related work is an asset.
- High degree of professionalism, integrity, and responsibility.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Provide administrative and logistical support for program activities, including workshops, trainings, and meetings. Assist in managing communication and coordination with NDI’s local partner on electoral process observation Support the preparation of program materials such as training manuals, agendas, and presentations. Contribute to the collection, organization, and analysis of program data for reporting and monitoring and evaluation (M&E) purposes. Contribute to program reports including bi-weekly reports and other M&E deliverables. Support the Program Manager in reviewing subgrantee narrative and financial reports for accuracy and completeness. Maintain organized filing systems (electronic and hard copy) for program documents, and correspondence. Take minutes during meetings and ensure timely follow-up on action points. Review media coverage of relevant events and issues and provide summaries to program staff. Perform other programmatic or administrative duties as assigned by the Program Manager
Bachelor’s degree in Political Science, Development Studies, International Relations, or a related field. At least 2-5 years of experience in program support, administration, or coordination, preferably in an NGO, donor, or international organization. Strong organizational skills and attention to detail. Excellent written and oral communication skills in English. Ability to prioritize tasks and meet deadlines in a fast-paced environment. Familiarity with democracy, governance, or election-related work is an asset. High degree of professionalism, integrity, and responsibility. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
JOB-68bad92f7212c
Vacancy title:
Program Assistant – Elections
[Type: FULL_TIME, Industry: Professional Services, Category: Admin & Office]
Jobs at:
National Democratic Institute
Deadline of this Job:
Friday, September 12 2025
Duty Station:
Lusaka | Lusaka | Zambia
Summary
Date Posted: Friday, September 5 2025, Base Salary: Not Disclosed
Similar Jobs in Zambia
Learn more about National Democratic Institute
National Democratic Institute jobs in Zambia
JOB DETAILS:
Position Summary
The Program Assistant will provide day-to-day programmatic, logistical, and administrative support to NDI Zambia’s elections programs. Working under the supervision of the Program Manager – Elections, the Program Assistant will assist in implementing program activities, coordinating with partners, supporting reporting processes, and ensuring smooth program delivery. This position provides an opportunity to gain hands-on experience in democracy, governance, and electoral programs while contributing to strengthening accountability and transparency in Zambia’s electoral processes.
Key Responsibilities
- Provide administrative and logistical support for program activities, including workshops, trainings, and meetings.
- Assist in managing communication and coordination with NDI’s local partner on electoral process observation
- Support the preparation of program materials such as training manuals, agendas, and presentations.
- Contribute to the collection, organization, and analysis of program data for reporting and monitoring and evaluation (M&E) purposes.
- Contribute to program reports including bi-weekly reports and other M&E deliverables.
- Support the Program Manager in reviewing subgrantee narrative and financial reports for accuracy and completeness.
- Maintain organized filing systems (electronic and hard copy) for program documents, and correspondence.
- Take minutes during meetings and ensure timely follow-up on action points.
- Review media coverage of relevant events and issues and provide summaries to program staff.
- Perform other programmatic or administrative duties as assigned by the Program Manager
Qualifications
- Bachelor’s degree in Political Science, Development Studies, International Relations, or a related field.
- At least 2-5 years of experience in program support, administration, or coordination, preferably in an NGO, donor, or international organization.
- Strong organizational skills and attention to detail.
- Excellent written and oral communication skills in English.
- Ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Familiarity with democracy, governance, or election-related work is an asset.
- High degree of professionalism, integrity, and responsibility.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Work Hours: 8
Experience in Months: 24
Level of Education: bachelor degree
Job application procedure
Interested in applying for this job? Click here to submit your application now.
All Jobs | QUICK ALERT SUBSCRIPTION
