Project Coordinator
2025-04-16T10:46:58+00:00
Ministry of Home Affairs and Internal Security
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FULL_TIME
Lusaka
Lusaka
10101
Zambia
Public Administration, and Government
Management
2025-04-29T17:00:00+00:00
Zambia
8
The Government of the Republic of Zambia, through the Ministry of Home Affairs and Internal Security, has secured a World Bank IDA 20 grant to implement the Zambia Refugee and Host Community Project (ZRHCP). The project aims to improve the social and economic inclusion of refugees, former refugees and the host community by enhancing access to essential services and economic opportunities.
To support the successful implementation of this initiative, qualified and experienced individuals are invited to apply for the following positions:
1. PROJECT COORDINATOR-LUSAKA
Accountabilities
The Project Coordinator will report to the Permanent Secretary-Citizenship, Registration, Immigration, Archives and Refugees (CRIAR) in the Ministry of Home Affairs and Internal Security, will work closely with the Commissioner for Refugees, and will lead the Project Management Unit (PMU) and supervise Satellite Project Management Unit (SPMU) in Kalumbila District.
Duties and Responsibilities.
- Steering Committee Secretariat: Assume secretariat function of the Project Steering Committee;
- Contract Management: Actively monitor implementation of all contracts for goods and services procured by the project. This includes overseeing signing of Memorandums of Understanding (MoUs) or Instructions and assisting with the development and implementation of concept notes in accordance with Government and World Bank procedures;
- Liaison and Coordination: Regularly liaise with the Commission for Refugees (COR), government ministries and agencies, local authorities, cooperating partners, and beneficiary communities to ensure successful project implementation;
- Resource Allocation and Utilization: Lead the timely preparation of annual work plans and budgets, ensuring efficient allocation and utilization of resources;
- Risk Management: Monitor day-to-day risks and ensuring effective management strategies to minimize project risks,
- Staff Development: Ensure the Project is adequately manned, with qualified experts. Oversee capacity development plans and conduct annual performance reviews;
- Knowledge Management: Integrate sustainable and inclusive approaches to management of displaced persons by aligning with national and international policies and contributing to regional discourse to influence policies, strategies, and initiatives that impact the region;
- Organize bi-annual Project implementation reviews with relevant stakeholders, including timely preparation and submission of quality reports to the Permanent Secretary, PSC and World Bank; and
- Perform such other duties as may be assigned by the Permanent Secretary.
Qualifications, Experience and Competences
- Grade Twelve (12) Certificate;
- A minimum of Master’s degree in Economics, Development Studies, Human Rights, Project Management or closely related discipline from a recognised university:
- A minimum of 8 years of experience in managing donor financed projects:
- Demonstrated experience in the planning, implementation and monitoring projects among displaced communities in Zambia or the region, good understanding of international humanitarian standards in the region and global best practises in management of displaced communities will be an added advantage;
- Proven track record in managing programme budgets, financial reporting and resource mobilisation;
- At least eight (8) years at Senior Management level with focus on risk management and quality assurance;
- Good understanding of Government procedures; and
- Computer literate with good skills in Microsoft word, power point and excel.
Key Competencies for the suitable candidate should include the following good leadership. people management, good organizational skills, conflict resolution and excellent oral and written communication skills.
Steering Committee Secretariat: Assume secretariat function of the Project Steering Committee; Contract Management: Actively monitor implementation of all contracts for goods and services procured by the project. This includes overseeing signing of Memorandums of Understanding (MoUs) or Instructions and assisting with the development and implementation of concept notes in accordance with Government and World Bank procedures; Liaison and Coordination: Regularly liaise with the Commission for Refugees (COR), government ministries and agencies, local authorities, cooperating partners, and beneficiary communities to ensure successful project implementation; Resource Allocation and Utilization: Lead the timely preparation of annual work plans and budgets, ensuring efficient allocation and utilization of resources; Risk Management: Monitor day-to-day risks and ensuring effective management strategies to minimize project risks, Staff Development: Ensure the Project is adequately manned, with qualified experts. Oversee capacity development plans and conduct annual performance reviews; Knowledge Management: Integrate sustainable and inclusive approaches to management of displaced persons by aligning with national and international policies and contributing to regional discourse to influence policies, strategies, and initiatives that impact the region; Organize bi-annual Project implementation reviews with relevant stakeholders, including timely preparation and submission of quality reports to the Permanent Secretary, PSC and World Bank; and Perform such other duties as may be assigned by the Permanent Secretary.
Grade Twelve (12) Certificate; A minimum of Master’s degree in Economics, Development Studies, Human Rights, Project Management or closely related discipline from a recognised university: A minimum of 8 years of experience in managing donor financed projects: Demonstrated experience in the planning, implementation and monitoring projects among displaced communities in Zambia or the region, good understanding of international humanitarian standards in the region and global best practises in management of displaced communities will be an added advantage; Proven track record in managing programme budgets, financial reporting and resource mobilisation; At least eight (8) years at Senior Management level with focus on risk management and quality assurance; Good understanding of Government procedures; and Computer literate with good skills in Microsoft word, power point and excel.
Grade Twelve (12) Certificate; A minimum of Master’s degree in Economics, Development Studies, Human Rights, Project Management or closely related discipline from a recognised university: A minimum of 8 years of experience in managing donor financed projects: Demonstrated experience in the planning, implementation and monitoring projects among displaced communities in Zambia or the region, good understanding of international humanitarian standards in the region and global best practises in management of displaced communities will be an added advantage; Proven track record in managing programme budgets, financial reporting and resource mobilisation; At least eight (8) years at Senior Management level with focus on risk management and quality assurance; Good understanding of Government procedures; and Computer literate with good skills in Microsoft word, power point and excel.
JOB-67ff8aa23eec2
Vacancy title:
Project Coordinator
[Type: FULL_TIME, Industry: Public Administration, and Government, Category: Management]
Jobs at:
Ministry of Home Affairs and Internal Security
Deadline of this Job:
Tuesday, April 29 2025
Duty Station:
Lusaka | Lusaka | Zambia
Summary
Date Posted: Wednesday, April 16 2025, Base Salary: Not Disclosed
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JOB DETAILS:
The Government of the Republic of Zambia, through the Ministry of Home Affairs and Internal Security, has secured a World Bank IDA 20 grant to implement the Zambia Refugee and Host Community Project (ZRHCP). The project aims to improve the social and economic inclusion of refugees, former refugees and the host community by enhancing access to essential services and economic opportunities.
To support the successful implementation of this initiative, qualified and experienced individuals are invited to apply for the following positions:
1. PROJECT COORDINATOR-LUSAKA
Accountabilities
The Project Coordinator will report to the Permanent Secretary-Citizenship, Registration, Immigration, Archives and Refugees (CRIAR) in the Ministry of Home Affairs and Internal Security, will work closely with the Commissioner for Refugees, and will lead the Project Management Unit (PMU) and supervise Satellite Project Management Unit (SPMU) in Kalumbila District.
Duties and Responsibilities.
- Steering Committee Secretariat: Assume secretariat function of the Project Steering Committee;
- Contract Management: Actively monitor implementation of all contracts for goods and services procured by the project. This includes overseeing signing of Memorandums of Understanding (MoUs) or Instructions and assisting with the development and implementation of concept notes in accordance with Government and World Bank procedures;
- Liaison and Coordination: Regularly liaise with the Commission for Refugees (COR), government ministries and agencies, local authorities, cooperating partners, and beneficiary communities to ensure successful project implementation;
- Resource Allocation and Utilization: Lead the timely preparation of annual work plans and budgets, ensuring efficient allocation and utilization of resources;
- Risk Management: Monitor day-to-day risks and ensuring effective management strategies to minimize project risks,
- Staff Development: Ensure the Project is adequately manned, with qualified experts. Oversee capacity development plans and conduct annual performance reviews;
- Knowledge Management: Integrate sustainable and inclusive approaches to management of displaced persons by aligning with national and international policies and contributing to regional discourse to influence policies, strategies, and initiatives that impact the region;
- Organize bi-annual Project implementation reviews with relevant stakeholders, including timely preparation and submission of quality reports to the Permanent Secretary, PSC and World Bank; and
- Perform such other duties as may be assigned by the Permanent Secretary.
Qualifications, Experience and Competences
- Grade Twelve (12) Certificate;
- A minimum of Master’s degree in Economics, Development Studies, Human Rights, Project Management or closely related discipline from a recognised university:
- A minimum of 8 years of experience in managing donor financed projects:
- Demonstrated experience in the planning, implementation and monitoring projects among displaced communities in Zambia or the region, good understanding of international humanitarian standards in the region and global best practises in management of displaced communities will be an added advantage;
- Proven track record in managing programme budgets, financial reporting and resource mobilisation;
- At least eight (8) years at Senior Management level with focus on risk management and quality assurance;
- Good understanding of Government procedures; and
- Computer literate with good skills in Microsoft word, power point and excel.
Key Competencies for the suitable candidate should include the following good leadership. people management, good organizational skills, conflict resolution and excellent oral and written communication skills.
Work Hours: 8
Experience in Months: 96
Level of Education: postgraduate degree
Job application procedure
Interested in applying for this job? Click here to submit your application now.
- Interested candidates should submit their application letter, detailed CV and relevant supporting documents or drop physical applications in the tender box on the ground floor at the Ministry of Home Affairs and Internal Security Block A, no later than 29th April 2025 at 17 hours.
- The Application letter should be addressed to the:
- Permanent Secretary-CRIAR
- Ministry of Home Affairs and Internal Security
- P.O. Box 50997
- LUSAKA
- Note: Only shortlisted candidates will be contacted.
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