Registry Clerk
2025-10-03T10:34:54+00:00
National Remote Sensing Centre (NRSC)
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FULL_TIME
Lusaka
Lusaka
10101
Zambia
Public Administration, and Government
Admin & Office
2025-10-23T17:00:00+00:00
Zambia
8
Position description.
The Registry Clerk’s responsibility is to provide efficient and effective central registry support services by ensuring proper management, classification, storage, retrieval, and circulation of official records and correspondence.
Key duties include:
1. Registry
- Ensures that all personnel files are placed in their rightful places in the filing cabinets/ racks
- Maintain a register of incoming and outgoing mail and receipt of complaints to avoid losses and misdirection.
- Undertake timely the opening and closing files in order to maintain accurate records.
- Keeping an inventory of closed files in readiness for dispatch to the Archives.
- Circulating open mail and files to actioning Officers in order to avoid delays and leakages.
- Assist officers with clearance to obtain files from the registry in locating files when need arises.
- Opens new files for newly recruited employees ensuring all documents are on file.
- Helps in scanning and photocopying Human Resource documents.
- Records documents and file movements.
- Performs any other tasks assigned by the Supervisor, within the level of competence.
2. Digitising
- Scans all correspondence added to Personnel Confidential files for the database maintained by the Human Resource Office.
3. Land cover Reports
- Maintains a file for completed land cover reports and issues copies to clients.
Required experience and qualification
- Diploma in Records Management or equivalent.
- A minimum of three (3) years relevant experience in a similar capacity.
- Knowledge of classification, indexing and numbering of official mail/papers in government ministries and departments.
- Knowledge of MS Office Suit and use of office appliances such as Photocopying Machines, Scanners, and Binders.
1. Registry Ensures that all personnel files are placed in their rightful places in the filing cabinets/ racks Maintain a register of incoming and outgoing mail and receipt of complaints to avoid losses and misdirection. Undertake timely the opening and closing files in order to maintain accurate records. Keeping an inventory of closed files in readiness for dispatch to the Archives. Circulating open mail and files to actioning Officers in order to avoid delays and leakages. Assist officers with clearance to obtain files from the registry in locating files when need arises. Opens new files for newly recruited employees ensuring all documents are on file. Helps in scanning and photocopying Human Resource documents. Records documents and file movements. Performs any other tasks assigned by the Supervisor, within the level of competence. 2. Digitising Scans all correspondence added to Personnel Confidential files for the database maintained by the Human Resource Office. 3. Land cover Reports Maintains a file for completed land cover reports and issues copies to clients.
Diploma in Records Management or equivalent. A minimum of three (3) years relevant experience in a similar capacity. Knowledge of classification, indexing and numbering of official mail/papers in government ministries and departments. Knowledge of MS Office Suit and use of office appliances such as Photocopying Machines, Scanners, and Binders.
JOB-68dfa6ce621cf
Vacancy title:
Registry Clerk
[Type: FULL_TIME, Industry: Public Administration, and Government, Category: Admin & Office]
Jobs at:
National Remote Sensing Centre (NRSC)
Deadline of this Job:
Thursday, October 23 2025
Duty Station:
Lusaka | Lusaka | Zambia
Summary
Date Posted: Friday, October 3 2025, Base Salary: Not Disclosed
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Learn more about National Remote Sensing Centre (NRSC)
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JOB DETAILS:
Position description.
The Registry Clerk’s responsibility is to provide efficient and effective central registry support services by ensuring proper management, classification, storage, retrieval, and circulation of official records and correspondence.
Key duties include:
1. Registry
- Ensures that all personnel files are placed in their rightful places in the filing cabinets/ racks
- Maintain a register of incoming and outgoing mail and receipt of complaints to avoid losses and misdirection.
- Undertake timely the opening and closing files in order to maintain accurate records.
- Keeping an inventory of closed files in readiness for dispatch to the Archives.
- Circulating open mail and files to actioning Officers in order to avoid delays and leakages.
- Assist officers with clearance to obtain files from the registry in locating files when need arises.
- Opens new files for newly recruited employees ensuring all documents are on file.
- Helps in scanning and photocopying Human Resource documents.
- Records documents and file movements.
- Performs any other tasks assigned by the Supervisor, within the level of competence.
2. Digitising
- Scans all correspondence added to Personnel Confidential files for the database maintained by the Human Resource Office.
3. Land cover Reports
- Maintains a file for completed land cover reports and issues copies to clients.
Required experience and qualification
- Diploma in Records Management or equivalent.
- A minimum of three (3) years relevant experience in a similar capacity.
- Knowledge of classification, indexing and numbering of official mail/papers in government ministries and departments.
- Knowledge of MS Office Suit and use of office appliances such as Photocopying Machines, Scanners, and Binders.
Work Hours: 8
Experience in Months: 36
Level of Education: associate degree
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