Job Purpose

The Risk and Compliance Officer will assist with reviewing and implementation of the risk management process for the organization. Facilitating operational risk workshops and documenting the results of risk workshops and review compliance with insurance claims processing and timely close out of all claims, and assist with the determination of risk magnitude, review of cover notes for adequate risk coverage, provide insight to the operations team during the selection of service providers. Ensure that updated and accurate insurance documentation are maintained through periodic reviews; and to assist with monitoring of the compliance activities of donor Project.

Summary of Key Responsibilities:

• Evaluate and improve a service delivery framework for the identification, management, monitoring and reporting of Compliance risks and other risks
• Ensure that adequate financial controls measures are implemented and followed by all staff.
• Assist with implementation of the organization’s risk management framework.
• Proactively engage with stakeholders to provide appropriate support and guidance on risk management matters and the consistent application of good practice.
• Facilitate and run quarterly risk workshops for each department/grant and operational area of the organizations.
• Develop an operational risk register for all stakeholders and coordinate and facilitate the process of risk management in all risk management workshops.
• Ensure that the risk management system is updated for all risk register updates.
• Make recommendations for changes to policy and procedures.
• Develop and operationalize risk and compliance assessment tools and facilitate the implementation across all field offices.
• Report on relevant governance and management committees within organization and promote a compliance culture throughout its operations.
• Assist with liaison with risk champions to ensure risk workshops are coordinated and risk registers are reviewed on a quarterly basis
• Assist with review of action plans updates on the Risk Management System. Assist with follow up with management for outstanding actions.
• Continuously assess and evaluate the capacity and relevance of existing internal policies and procedures in mitigating risks.
• Assist management to comply with applicable statutory, regulatory and supervisory requirements in order to avoid disastrous sanctions emanating from non-compliance.
• Monitor non-compliance and escalate any issues where non-compliance is not addressed
• Assist with reporting for inclusion in Risk and Compliance Manager’s risk and control management reports for stakeholders when necessary.
• Assist with promotion of a culture of risk management supported by policies and procedures across the organization and within own team.
• Assist with tracking of spend against risk budgets.
• Assist the Risk and Compliance Manager to coordinate the process with internal auditors for auditing risks and compliance matters.
• Assist with set-up of initial scoping meetings with the relevant departments/grants ahead of the commencement of internal audits.
• Document minutes at all relevant risk management meetings
• Assist with implementation of the Combined Assurance Framework and Model.
• Assist with implementation and review of the environmental compliance policy and standard operating procedures.
• Assist with development or review of an Environmental Monitoring and Mitigation Plan (EMMP) as required by the donor.
• Identify needs and provide regular training for newly hired employees and existing staff, especially in knowledge gaps leading to poor no non-compliance.
• Conduct compliance checks and present reports to the Risk and Compliance Manager

Required Skills and Competencies

• Excellent communication and presentation skills
• Strong computer and research skills;
• Analytical, creativity and problem-solving skills
• Attention to detail and Focused
• Familiarity with industry compliance standards and regulations
• Risk Assessment and Financial Analysis Skills

Primary Areas of Accountability:

Qualifications and Experience

• Degree in Accounting / Finance OR
• Full CA Zambia, CIMA, ACCA Professional qualification/ZICA Member
• Must have a minimum of 5 years’ experience in Compliance, Risk and Audit from the NGO sector
• Must have proven NGO Audit, Risk and Compliance experience
• Knowledge of Risk and compliance activities in a regulated financial institution will be a plus
• Extensive knowledge of Risk Assessment and Control
• Experience with auditing and reporting procedures
• Certification in Risk Management or Certified Information System Audit (CISA) or Certified Internal Auditor (CIA) will a plus
• Must be a member of ZICA & IIA

QUALIFIED & EXPERIENCED FEMALES ARE ENCOURAGED TO APPLY FOR THIS POSITION

• Evaluate and improve a service delivery framework for the identification, management, monitoring and reporting of Compliance risks and other risks
• Ensure that adequate financial controls measures are implemented and followed by all staff.
• Assist with implementation of the organization’s risk management framework.
• Proactively engage with stakeholders to provide appropriate support and guidance on risk management matters and the consistent application of good practice.
• Facilitate and run quarterly risk workshops for each department/grant and operational area of the organizations.
• Develop an operational risk register for all stakeholders and coordinate and facilitate the process of risk management in all risk management workshops.
• Ensure that the risk management system is updated for all risk register updates.
• Make recommendations for changes to policy and procedures.
• Develop and operationalize risk and compliance assessment tools and facilitate the implementation across all field offices.
• Report on relevant governance and management committees within organization and promote a compliance culture throughout its operations.
• Assist with liaison with risk champions to ensure risk workshops are coordinated and risk registers are reviewed on a quarterly basis
• Assist with review of action plans updates on the Risk Management System. Assist with follow up with management for outstanding actions.
• Continuously assess and evaluate the capacity and relevance of existing internal policies and procedures in mitigating risks.
• Assist management to comply with applicable statutory, regulatory and supervisory requirements in order to avoid disastrous sanctions emanating from non-compliance.
• Monitor non-compliance and escalate any issues where non-compliance is not addressed
• Assist with reporting for inclusion in Risk and Compliance Manager’s risk and control management reports for stakeholders when necessary.
• Assist with promotion of a culture of risk management supported by policies and procedures across the organization and within own team.
• Assist with tracking of spend against risk budgets.
• Assist the Risk and Compliance Manager to coordinate the process with internal auditors for auditing risks and compliance matters.
• Assist with set-up of initial scoping meetings with the relevant departments/grants ahead of the commencement of internal audits.
• Document minutes at all relevant risk management meetings
• Assist with implementation of the Combined Assurance Framework and Model.
• Assist with implementation and review of the environmental compliance policy and standard operating procedures.
• Assist with development or review of an Environmental Monitoring and Mitigation Plan (EMMP) as required by the donor.
• Identify needs and provide regular training for newly hired employees and existing staff, especially in knowledge gaps leading to poor no non-compliance.
• Conduct compliance checks and present reports to the Risk and Compliance Manager

• Excellent communication and presentation skills
• Strong computer and research skills;
• Analytical, creativity and problem-solving skills
• Attention to detail and Focused
• Familiarity with industry compliance standards and regulations
• Risk Assessment and Financial Analysis Skills

• Degree in Accounting / Finance OR
• Full CA Zambia, CIMA, ACCA Professional qualification/ZICA Member
• Must have a minimum of 5 years’ experience in Compliance, Risk and Audit from the NGO sector
• Must have proven NGO Audit, Risk and Compliance experience
• Knowledge of Risk and compliance activities in a regulated financial institution will be a plus
• Extensive knowledge of Risk Assessment and Control
• Experience with auditing and reporting procedures
• Certification in Risk Management or Certified Information System Audit (CISA) or Certified Internal Auditor (CIA) will a plus
• Must be a member of ZICA & IIA