Background

data clean-up and migration for the Authority’s tenants accounts across the country, including the Levy and ECL Business Parks.

Key Responsibilities

• Reconcile debtors for all the commercial buildings and the shopping malls
• Validate tenant statements that will be sent to tenants for debtors confirmations
• Audit the tenants physically in the buildings to align with the records.
• Review and confirm that all the rented space has a unique reference e.g. shop number that will be used as a key field in Sage Evolution at the point of creating accounts
• Ensure that the information fed into the new system is accurate and correct
• Maintain a filing system of all Real Estate and investment transactions to ensure easy reference, retrieval, accountability.
• Maintain a record of investment receipts and payments and prepare documentation to ensure that property transactions are timely undertaken.
• Prepare payment vouchers in order to refund tenants for utilised rentals, security deposits at end of lease period.
• Maintain filing system of all property managers, tenants and lease agreement records to ensure easy retrieval and reference.
• Prepare quarterly rental reports, property expenditure and debtors aged analysis to ensure timely collection of rentals and decision making.
• Prepare monthly rental income, capital and revenue expenditure schedules per property to ensure that they are up to date.
• Maintenance of rental debtors’ records, issuance of rental invoices, tenant statement of accounts, reconciliation of rent debtor’s ledgers, and maintenance of lease records.

Minimum Qualifications

• Grade 12 Certificate with 5 ‘O’ levels with Credit or better including English and Mathematics
• Minimum of Bachelor of Science in Real Estate Studies or Equivalent.

Minimum Experience Required

• Not less than two (2) years of experience in the provision of clerical support in investment operations in an organisation of similar size of investment operations.

• Reconcile debtors for all the commercial buildings and the shopping malls
• Validate tenant statements that will be sent to tenants for debtors confirmations
• Audit the tenants physically in the buildings to align with the records.
• Review and confirm that all the rented space has a unique reference e.g. shop number that will be used as a key field in Sage Evolution at the point of creating accounts
• Ensure that the information fed into the new system is accurate and correct
• Maintain a filing system of all Real Estate and investment transactions to ensure easy reference, retrieval, accountability.
• Maintain a record of investment receipts and payments and prepare documentation to ensure that property transactions are timely undertaken.
• Prepare payment vouchers in order to refund tenants for utilised rentals, security deposits at end of lease period.
• Maintain filing system of all property managers, tenants and lease agreement records to ensure easy retrieval and reference.
• Prepare quarterly rental reports, property expenditure and debtors aged analysis to ensure timely collection of rentals and decision making.
• Prepare monthly rental income, capital and revenue expenditure schedules per property to ensure that they are up to date.
• Maintenance of rental debtors’ records, issuance of rental invoices, tenant statement of accounts, reconciliation of rent debtor’s ledgers, and maintenance of lease records.

• Grade 12 Certificate with 5 ‘O’ levels with Credit or better including English and Mathematics
• Minimum of Bachelor of Science in Real Estate Studies or Equivalent.