To provide secretarial services to Heads of Units in the day to day running of their respective offices.

Main Duties and Responsibilities:

• Provides secretarial and administrative support to the Head of Department, including management of diary, organizing and co-coordinating travel, liaison with a variety of individuals inside and outside the University, including the development of secretarial-related systems to ensure Departmental requirements;
• Assists with the organization of Departmental meetings, including securing availability, venue and hospitality, ensuring accurate information is recorded and papers distributed timely;
• Acts as the first contact for Departmental general enquiries, including face to face, e-mail and telephone;
• Assists in co-coordinating the production of Departmental publications and reports;
• Undertakes general secretarial and administrative tasks; and
• Performs any other job related duties as may be assigned by the supervisor.

Qualifications and Experience:

• Grade 12 Certificate with a minimum of 5 ‘0’ levels with Credit or better in English and Mathematics;
• Must have attained a Shorthand Speed of 80 words per minute or better and Typing Speed of 50 words per minute or better from Pitmans or Examinations Council qualifications; and
• Minimum of two (02) years working experience at office management level.

Required Competencies and Behavioral Attributes:

• Must have good knowledge of oral and written English;
• Must be responsible, mature, reliable and have a high level of confidentiality;
• Must have wide experience in Office Practice and Office Management;
• Must have good interpersonal skills;
• Must be innovative and disciplined; and
• Must be computer literate.

Reporting Relationships:

• Immediate Supervisor: Head of Department/Unit
• Salary Scale: PSS 07

Female applicants are encouraged to apply.

**Please note that only short-listed candidates will be contacted**

• Provides secretarial and administrative support to the Head of Department, including management of diary, organizing and co-coordinating travel, liaison with a variety of individuals inside and outside the University, including the development of secretarial-related systems to ensure Departmental requirements;
• Assists with the organization of Departmental meetings, including securing availability, venue and hospitality, ensuring accurate information is recorded and papers distributed timely;
• Acts as the first contact for Departmental general enquiries, including face to face, e-mail and telephone;
• Assists in co-coordinating the production of Departmental publications and reports;
• Undertakes general secretarial and administrative tasks;
• Performs any other job related duties as may be assigned by the supervisor.

• Good knowledge of oral and written English
• Responsible, mature, reliable and high level of confidentiality
• Wide experience in Office Practice and Office Management
• Good interpersonal skills
• Innovative and disciplined
• Computer literate
• Shorthand Speed of 80 words per minute or better
• Typing Speed of 50 words per minute or better

• Grade 12 Certificate with a minimum of 5 ‘0’ levels with Credit or better in English and Mathematics
• Shorthand Speed of 80 words per minute or better and Typing Speed of 50 words per minute or better from Pitmans or Examinations Council qualifications