Background

The National Heritage Conservation Commission (NHCC), a statutory body established under the NHCC Act Chapter 173 of the Laws of Zambia within the Ministry of Tourism, invites applications from suitably qualified and experienced Zambian nationals to fill the following vacant positions:

Job purpose:

To facilitate and co-ordinate all Secretarial and basic administrative duties in the office of the Regional Director in order to promote smooth operations in that office. This is to provide accurate and confidential stenographic, transcription.

Key Responsibilities

The successful candidate will be responsible for the following duties:

• Taking accurate shorthand dictation and transcribing into typed documents.
• Typing letters, reports, minutes, memos and other official documents.
• Managing office correspondence, filing and record keeping.
• Scheduling appointments and maintaining the Director’s diary.
• Receiving and distributing to visitors and telephone inquiries professionally.
• Maintaining confidentiality of official information.
• Providing general secretarial and administrative support to the Director.

Qualifications and Experience

• Full Grade Two (12) School Certificate.
• Certificate in Diploma in Secretarial Studies with shorthand 1050/120 words/65 spelling.
• A Diploma in Office Management or an equivalent qualification will be an added advantage.
• Minimum of two (2) years’ recent work experience in a similar position.
• Computer Literacy, particularly in Microsoft Office applications.

REQUIRED SKILLS AND ATTRIBUTES

• Sound administrative and organisational skills.
• High level of confidentiality, integrity and professionalism.
• Ability to work under minimal supervision.
• Good interpersonal and customer service skills.
• Excellent computer skills.

MACC is an equal opportunity employer. Only short-listed candidates will be contacted.

• Taking accurate shorthand dictation and transcribing into typed documents.
• Typing letters, reports, minutes, memos and other official documents.
• Managing office correspondence, filing and record keeping.
• Scheduling appointments and maintaining the Director’s diary.
• Receiving and distributing to visitors and telephone inquiries professionally.
• Maintaining confidentiality of official information.
• Providing general secretarial and administrative support to the Director.

• Sound administrative and organisational skills.
• High level of confidentiality, integrity and professionalism.
• Ability to work under minimal supervision.
• Good interpersonal and customer service skills.
• Excellent computer skills.

• Full Grade Two (12) School Certificate.
• Certificate in Diploma in Secretarial Studies with shorthand 1050/120 words/65 spelling.
• A Diploma in Office Management or an equivalent qualification will be an added advantage.
• Minimum of two (2) years’ recent work experience in a similar position.
• Computer Literacy, particularly in Microsoft Office applications.