Vacancy title:
Stenographer

[Type: FULL_TIME, Industry: Public Administration, and Government, Category: Admin & Office]

Jobs at:
National Prosecution Authority

Deadline of this Job:
Monday, August 4 2025

Duty Station:
Zambia | Lusaka | Zambia

Summary
Date Posted: Tuesday, July 29 2025, Base Salary: Not Disclosed

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JOB DETAILS:

To undertake the provision of secretarial services in order to enhance the operations of the department.

Key Responsibilities

1. Document Management

• Carries out timely and accurate typing of correspondence/documents (80 WPM)
• Takes dictation (45 WPM shorthand) and transcribes into final documents
• Maintains confidential filing system for sensitive correspondence

2. Executive Support

• Prepares and manages executive diary/schedule
• Screens and prioritizes incoming correspondence
• Makes and receives telephone calls professionally

3. Office Administration

• Coordinates departmental meetings (minutes, logistics)
• Manages office supplies and equipment
• Serves as first point of contact for visitors

Qualifications & Experience

Mandatory Requirements

• Grade Twelve (12) School Certificate or equivalent
• Advanced Certificate in Typing and Shorthand (80/45 WPM)
• Must be Zambian citizen

Preferred

• 2+ years experience in executive office environment
• Proficiency in MS Office (Word, Excel, Outlook)

Required Skills & Attributes

Technical Skills

• Advanced computer literacy
• Excellent document formatting abilities
• Minute-taking proficiency

Professional Attributes

• High integrity and confidentiality
• Tact and diplomacy in all interactions
• Strong organizational skills
• Professional communication (written/verbal)

Work Conditions

• Standard office hours (may require overtime)
• Fast-paced executive environment
• Regular handling of sensitive information

Work Hours: 8

Experience in Months: 12

Level of Education: bachelor degree

Job application procedure

Application letters accompanied by certified copies of Academic and Professional Certificates, Curriculum Vitae, and the National Registration Card (NRC), all placed in ONE PDF FILE, should be addressed to the Acting Chief Administrator electronically ONLY to jobs@npa.gov.zm by close of business on 4^th August, 2025. The application should indicate which Position, Province and Duty Station being sought or applied for.

All Foreign qualifications should be interpreted/graded by Zambia Qualifications Authority.

NB:

• Indicate the position applied for in the subject line of the email, scan and send a handwritten application letter with all relevant documentation in One PDF File.
• Applications without a handwritten letter and position indicated shall not be considered.
• Please note that only short-listed candidates shall be contacted.

NPA is an Equal Opportunity Employer

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