Summary
Date Posted: Friday, June 16 2023, Base Salary: Not Disclosed

JOB DETAILS:
JOB PURPOSE
To catalogue and classify information for ease access and retrieval of information.

(b) QUALIFICATIONS AND EXPERIENCE
Grade Twelve (12) School Certificate.
Diploma in Library and Information Studies or equivalent.
Qualification in Purchasing and Supply, will be an added advantage.
Two (2) years’ experience in Records Management/Archival Administration

JOB ACCOUNTABILITIES
• Preserve procurement records and documents for administrative, historical, legal, evidential and other purposes;
• Sort information and documents for filing according to database and record management system protocols;
• Classify and code information and documents for easy identification;
• Ensure proper filing of information and documents for easy retrieval by users;
• Collect and secure all tender documents;
• Verify all documents received as well as file them in designated storage places.
• Store documents in appropriate designated storage containers and locations;
• Update tender opening registers and evaluation register books and other related documents;
• Remove inactive and dead files upon clearance by management;
• File all incoming and outgoing documents;
• Keep track of movements of all records and documents that belong to the Department;
• Ensure safe custody of all files submitted to the Registry;
• Index all documents in the Department;
• Participate in tender opening meetings and ensure that documents are stamped;
• File Procurement documents electronically and physically;
• Generate reports for Management as required;
• Maintain a high level of confidentiality.
• Supervise the registry staff.



Work Hours: 8

Experience in Months: 24

Level of Education: Associate Degree

Job application procedure
Suitably qualified candidates should apply by visiting our job portal on https://careers.zesco.co.zm Note that all applications must be submitted electronically through the portal and any applications which will be posted through the post or courier or brought physically to ZESCO premises will not be considered.

Only Shortlisted Candidates Will Be Contacted

Closing date: Wednesday, 21 June 2023.

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