COMPANY BRIEF

Ashford Academy is the newest member of the Rhodes Park Schools Group, the leading private education provider in Zambia. Ashford Academy is a co-educational boarding and day-school which opened to learners in January 2022 with Grade Eight to Grade Twelve classes.

Founded on solid values, Ashford Academy empowers learners with a desire for lifelong learning that thoroughly develops them into skilled problem solvers, confident collaborators, responsible citizens and critical thinkers motivated to excel in a changing and uncertain global economy.

Setup on a 30-hectare estate, ideal for an engaging extra-curricular offering, Ashford Academy offers learners a flexible and balanced curriculum that will provide them with options in the National pathway (Zambia Basic Education Course) and the International pathway through Cambridge IGCSE.

We aim to empower all learners with a world-class academic foundation and character education, challenging them to set high expectations for themselves beyond secondary education.

Our philosophy recognises each learner's individuality in our teaching and learning as a premise for producing a holistic education that complements their talents, experiences, love for learning and interests.

As an equal opportunity employer, Ashford Academy requires the services of a suitably qualified individual who is well-motivated and results-driven to be appointed in the position of School Secretary.

JOB PURPOSE:

As a point of first contact for the school, the School Secretary will screen parents and visitors to the school. They will carry out various administrative duties and resolve any problems, inquiries and prepare responses to ensure smooth operations of the school.

RESPONSIBILITIES:

• Welcoming visitors to the School and providing directions around the school as needed to ensure good customer service.
• Answering the telephone and addressing caller questions and concerns to ensure good customer service.
• Screening people who visit the School before allowing them access to various offices.
• Providing information to parents and prospect parents on the school services.
• Managing and updating the school calendar.
• Managing the Head Teacher’s diary.
• Attending office meetings and taking minutes.
• Administering First Aid to Learners.
• Using computer database and none computer database filing system to update records as necessary.
• Coordinating PTA activities.
• Any other tasks as may be assigned

KNOWLEDGE, EXPERIENCE & PERSONAL COMPETENCIES:

• A growth mindset
• Full Grade 12 certificate with 5 Credit or better;
• A Diploma in Public Administration or Secretarial Studies from a reputable institution. A Bachelor’s Degree will be an added advantage;
• Proficiency in Microsoft Office Programs
• Ability to screen visitors.
• Must have excellent written and verbal communication skills
• Must have excellent interpersonal and organizational skills
• Must observe high levels of time management
• Must be computer literate

• Welcoming visitors to the School and providing directions around the school as needed to ensure good customer service.
• Answering the telephone and addressing caller questions and concerns to ensure good customer service.
• Screening people who visit the School before allowing them access to various offices.
• Providing information to parents and prospect parents on the school services.
• Managing and updating the school calendar.
• Managing the Head Teacher’s diary.
• Attending office meetings and taking minutes.
• Administering First Aid to Learners.
• Using computer database and none computer database filing system to update records as necessary.
• Coordinating PTA activities.
• Any other tasks as may be assigned

• Proficiency in Microsoft Office Programs
• Ability to screen visitors.
• Excellent written and verbal communication skills
• Excellent interpersonal and organizational skills
• High levels of time management
• Computer literate

• Full Grade 12 certificate with 5 Credit or better
• A Diploma in Public Administration or Secretarial Studies from a reputable institution. A Bachelor’s Degree will be an added advantage