JOB PURPOSE

To support the procurement manager in executing efficient procurement processes, managing vendor relationships, and ensuring timely acquisitions of goods and services on behalf of ZCCM-IH in line with the Company’s Objectives derived from the Company’s periodical Strategic Plan (SP) in compliance with the prevailing Public Procurement Act.

KEY RESPONSIBILITIES:

1.1 Procurement Processes:

• Assist in overseeing end-to-end procurement processes, from requisition to delivery.
• Collaborate with internal departments to understand procurement needs and priorities.

1.2 Vendor Management:

• Cultivate positive relationships with vendors, negotiating terms and agreements.
• Evaluate vendor performance and provide feedback to improve relationships.

1.3 Sourcing and Bidding:

• Conduct sourcing activities to identify potential suppliers for goods and services.
• Coordinate and manage competitive bidding processes.

1.4 Contract Administration:

• Support contract negotiations with vendors, ensuring compliance with company policies.
• Monitor and enforce contract terms, addressing issues as necessary.

1.5 Cost Analysis:

• Analyse supplier proposals to determine cost-effectiveness and value.
• Collaborate with the procurement team to identify cost-saving opportunities.

1.6 Quality Assurance:

• Work with stakeholders to establish and communicate quality standards for procured items.
• Monitor adherence to quality requirements in procurement activities.

1.7 Documentation and Reporting:

• Maintain accurate and organized records of procurement activities.
• Generate reports on procurement performance, cost savings, and other relevant metrics.

1.8 Compliance:

• Ensure that procurement activities comply with relevant laws, regulations, and company policies.
• Assist in conducting regular audits to assess compliance with procurement procedures.

1.9 Supplier Relationship Management:

• Foster positive relationships with suppliers to enhance collaboration and resolve issues.
• Assist in addressing and resolving supplier performance concerns.

1.10 Risk Management:

• Identify and assess potential risks in the procurement process.
• Work with the procurement team to develop and implement risk mitigation strategies.

1.11 Team Collaboration:

• Collaborate with the procurement team and other departments to streamline processes and achieve common goals. Provide support and guidance to junior procurement staff.

QUALIFICATIONS, KNOWLEDGE AND SKILLS:

Minimum level of academic qualifications required to perform effectively in the role

• Grade Twelve or Equivalent with Credits or Better in Five Subjects, Mathematics and English Included
• Degree in Purchasing & Supply or- CIPS Professional qualification in the related field.

Minimum level of professional qualification required to perform effectively in the role

• CIPS or related field

Relevant Professional Membership

Relevant Professional Certification

Skills and competencies

Technical

• Supply Chain Management
• Compliance and regulations
• Contract Management
• Public Procurement
• Procurement policies and procedures
• Inventory Management
• Stores Management
• Resource Management
• Data Analysis

Leadership

• Planning and organising
• Developing people
• Leading by example
• Monitoring and measuring

Behavioural

• Negotiation Skills
• Problem Solving
• Communication Skills
• Interpersonal Skills
• Analysis and attention to detail

RELEVANT EXPERIENCE REQUIRED:

Minimum number of months or years of experience the jobholder is required to have to be appointed to the position

• Not less than 4 Years Work experience in a busy and complex work environment experience in a similar Position

• Assist in overseeing end-to-end procurement processes, from requisition to delivery.
• Collaborate with internal departments to understand procurement needs and priorities.
• Cultivate positive relationships with vendors, negotiating terms and agreements.
• Evaluate vendor performance and provide feedback to improve relationships.
• Conduct sourcing activities to identify potential suppliers for goods and services.
• Coordinate and manage competitive bidding processes.
• Support contract negotiations with vendors, ensuring compliance with company policies.
• Monitor and enforce contract terms, addressing issues as necessary.
• Analyse supplier proposals to determine cost-effectiveness and value.
• Collaborate with the procurement team to identify cost-saving opportunities.
• Work with stakeholders to establish and communicate quality standards for procured items.
• Monitor adherence to quality requirements in procurement activities.
• Maintain accurate and organized records of procurement activities.
• Generate reports on procurement performance, cost savings, and other relevant metrics.
• Ensure that procurement activities comply with relevant laws, regulations, and company policies.
• Assist in conducting regular audits to assess compliance with procurement procedures.
• Foster positive relationships with suppliers to enhance collaboration and resolve issues.
• Assist in addressing and resolving supplier performance concerns.
• Identify and assess potential risks in the procurement process.
• Work with the procurement team to develop and implement risk mitigation strategies.
• Collaborate with the procurement team and other departments to streamline processes and achieve common goals. Provide support and guidance to junior procurement staff.

• Supply Chain Management
• Compliance and regulations
• Contract Management
• Public Procurement
• Procurement policies and procedures
• Inventory Management
• Stores Management
• Resource Management
• Data Analysis
• Planning and organising
• Developing people
• Leading by example
• Monitoring and measuring
• Negotiation Skills
• Problem Solving
• Communication Skills
• Interpersonal Skills
• Analysis and attention to detail

• Grade Twelve or Equivalent with Credits or Better in Five Subjects, Mathematics and English Included
• Degree in Purchasing & Supply or- CIPS Professional qualification in the related field.
• CIPS or related field