Jobs at:Aids Healthcare Foundation Zambia
Deadline of this Job:
07 March 2022
Date Posted: Sunday, February 27, 2022 , Base Salary: Not Disclosed
Essential Duties & Responsibilities
1. Ensure adherence to AHF policies and procedures and AHF requirements.
2. Receive vendor invoices, prepare requisition forms, process payment vouchers, account statements and other support documents.
3. Photocopy all financial documents before submission to the Accounting Firm while ensuring that all vouchers are approved by respective approvers.
4. Maintain files/registers for all payment requests, financial documents and accountability submissions to the accounting firm.
5. Maintain and regularly update a cheque register, managing office safe and cash, and follow up payment acknowledgements with vendors/suppliers while making sure EFT confirmations are sent to vendors.
6. Record cash receipts, reconcile utility bills and submit weekly collection reports to the supervisor for reconciliation.
7. Initiate the requisition process for items from stores and manage their issue to respective final users.
8. Adequately manage the archive room to create ease of accessibility and retrieval of records, ensuring availability of room for record storage.
9. Assisting the Operations Manager to maintain the Department Asset register.
10. Thorough checking of fuel and supermarket credit cards and making sure that fuel log sheets are reviewed for efficient and accountable consumption.
11. Receive payment requests and perform preliminary reviews to confirm consistency and adequacy of support documents.
12. Prepare payment vouchers and ensure completeness of approval for onward submission to the Accounting Firm.
13. Any other duty as assigned by the Supervisor.
Provide leadership and supervision to any Accounts staff as directed by the supervisor.
• Must possess a Diploma in Accounting or related field, CPA Part I or a ZICA Diploma / ACCA level II or its equivalent.
• Must possess a Grade 12 School Certificate or its equivalent.
• Minimum of 1 years relevant working experience in a similar setting.
• Demonstrable knowledge/understanding of accounting procedures and openness to training and learning.
• Excellent computer skills esp. Excel spreadsheets and Ms Word.
• Experience and knowledge in usage of any Accounting software required.
Ability to read, analyze and interpret financial documents. Good interpersonal skills, strong initiative and ability to work under minimum supervision
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Working knowledge of accounts and reconciliation is imperative.
Other skills and abilities
• Sensitivity to ethics and confidentiality on finance, HR and HIV/AIDS client information.
• Good communication and interpersonal skills.
• IT Knowledge and any Accounting Package.
• Training skills.
• Pro-active attitude
• Strong initiative and good team player.
• Excellent command of oral and written communication skills
• Result oriented
Work Hours: 8
Experience in Months: 12
Level of Education: Associate Degree
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