Administration Manager
2025-05-20T16:03:40+00:00
Mayiko Infrastructure Limited
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https://mayikoinfra.com/
FULL_TIME
Lusaka
Lusaka
10101
Zambia
Business Management and Administration
Admin & Office
2025-06-04T17:00:00+00:00
Zambia
8
Purpose of the Role:
The Administration Manager will be responsible for ensuring the smooth and efficient operation of the office and its administrative functions. This role plays a key part in maintaining organizational efficiency by managing office systems, assets, logistics, vendor relationships, and providing support to senior management and employees.
Key Responsibilities:
- He/she is responsible to ensure that the entire office and involved assets, systems including vehicles are in working condition for directors’ management and all employees
- Handle general administrative tasks such as answering phone calls responding to emails and managing correspondence
- Coordinate and schedule meetings appointments and travel arrangements for senior executives and staff members
- Prepare reports presentations and other documentation for meetings and presentations
- Organize and maintain physical and electronic files records and databases ensuring accuracy and confidentiality
- Oversee office supplies inventory and place orders when necessary and proactively
- Serve as the point person for maintenance, mailing, shipping and purchasing requests
- Assist in budget preparation and expense monitoring ensuring adherence to company policies
- Collaborate with HRO to manage employee records attendance and vacation schedule
- Liase, negotiate and deal with external vendors suppliers and client to ensure smooth business operations as per the purchase policy of the company
- Conduct research and provide administrative support to various projects as assigned
- Provide support and assistance to other team members as needed
- Any other office work for Maintenance upkeeping and smooth functioning of business not specifically mentioned hereinabove
- Implement and maintain administrative policies and procedures to ensure compliance with company standards and regulations
- Assist to prepare and manage the budget for administrative functions
- Monitor expenditures and ensure cost – effective solutions for administrative needs
Qualifications & Experience:
- Diploma or Degree in Business Administration, Management, or a related field.
- Minimum 3–4 years of proven experience in administrative or office management roles.
- Strong organizational and communication skills.
- Proficiency in Microsoft Office and office systems.
- Ability to work independently and manage multiple tasks effectively.
He/she is responsible to ensure that the entire office and involved assets, systems including vehicles are in working condition for directors’ management and all employees Handle general administrative tasks such as answering phone calls responding to emails and managing correspondence Coordinate and schedule meetings appointments and travel arrangements for senior executives and staff members Prepare reports presentations and other documentation for meetings and presentations Organize and maintain physical and electronic files records and databases ensuring accuracy and confidentiality Oversee office supplies inventory and place orders when necessary and proactively Serve as the point person for maintenance, mailing, shipping and purchasing requests Assist in budget preparation and expense monitoring ensuring adherence to company policies Collaborate with HRO to manage employee records attendance and vacation schedule Liase, negotiate and deal with external vendors suppliers and client to ensure smooth business operations as per the purchase policy of the company Conduct research and provide administrative support to various projects as assigned Provide support and assistance to other team members as needed Any other office work for Maintenance upkeeping and smooth functioning of business not specifically mentioned hereinabove Implement and maintain administrative policies and procedures to ensure compliance with company standards and regulations Assist to prepare and manage the budget for administrative functions Monitor expenditures and ensure cost – effective solutions for administrative needs
Diploma or Degree in Business Administration, Management, or a related field. Minimum 3–4 years of proven experience in administrative or office management roles. Strong organizational and communication skills. Proficiency in Microsoft Office and office systems. Ability to work independently and manage multiple tasks effectively.
Diploma or Degree in Business Administration, Management, or a related field. Minimum 3–4 years of proven experience in administrative or office management roles. Strong organizational and communication skills. Proficiency in Microsoft Office and office systems. Ability to work independently and manage multiple tasks effectively.
JOB-682ca7dc60ac5
Vacancy title:
Administration Manager
[Type: FULL_TIME, Industry: Business Management and Administration, Category: Admin & Office]
Jobs at:
Mayiko Infrastructure Limited
Deadline of this Job:
Wednesday, June 4 2025
Duty Station:
Lusaka | Lusaka | Zambia
Summary
Date Posted: Tuesday, May 20 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Purpose of the Role:
The Administration Manager will be responsible for ensuring the smooth and efficient operation of the office and its administrative functions. This role plays a key part in maintaining organizational efficiency by managing office systems, assets, logistics, vendor relationships, and providing support to senior management and employees.
Key Responsibilities:
- He/she is responsible to ensure that the entire office and involved assets, systems including vehicles are in working condition for directors’ management and all employees
- Handle general administrative tasks such as answering phone calls responding to emails and managing correspondence
- Coordinate and schedule meetings appointments and travel arrangements for senior executives and staff members
- Prepare reports presentations and other documentation for meetings and presentations
- Organize and maintain physical and electronic files records and databases ensuring accuracy and confidentiality
- Oversee office supplies inventory and place orders when necessary and proactively
- Serve as the point person for maintenance, mailing, shipping and purchasing requests
- Assist in budget preparation and expense monitoring ensuring adherence to company policies
- Collaborate with HRO to manage employee records attendance and vacation schedule
- Liase, negotiate and deal with external vendors suppliers and client to ensure smooth business operations as per the purchase policy of the company
- Conduct research and provide administrative support to various projects as assigned
- Provide support and assistance to other team members as needed
- Any other office work for Maintenance upkeeping and smooth functioning of business not specifically mentioned hereinabove
- Implement and maintain administrative policies and procedures to ensure compliance with company standards and regulations
- Assist to prepare and manage the budget for administrative functions
- Monitor expenditures and ensure cost – effective solutions for administrative needs
Qualifications & Experience:
- Diploma or Degree in Business Administration, Management, or a related field.
- Minimum 3–4 years of proven experience in administrative or office management roles.
- Strong organizational and communication skills.
- Proficiency in Microsoft Office and office systems.
- Ability to work independently and manage multiple tasks effectively.
Work Hours: 8
Experience in Months: 36
Level of Education: associate degree
Job application procedure
Interested in applying for this job? Click here to submit your application now.
- Interested candidates should send their CV and cover letter clearly indicating the position applied for
- About Mayiko Group:
- Mayiko is a prominent global mining conglomerate, specializing in the production and processing of manganese in various forms, including oxides and ferro alloys. We also maintain inventories of other base metals. Our operations span several countries, with a focus on the UAE and India.
- We are recognized for our proactive mindset and specialized expertise in technical, engineering, construction, and operational domains, enabling us to successfully develop and operate complex mines and mineral processing facilities. Our focus remains on delivering substantial benefits to our investors, employees, and the communities that host our operations.
- We are an equal-opportunity employer. We encourage applications from all qualified individuals, irrespective of gender, race, or disability.
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