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Vacancy title:
Administration Officer
[Type: FULL_TIME, Industry: Professional Services, Category: Admin & Office]
Jobs at:
ActionAid
Deadline of this Job:
Friday, August 15 2025
Duty Station:
Lusaka | Lusaka | Zambia
Summary
Date Posted: Friday, August 8 2025, Base Salary: Not Disclosed
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JOB DETAILS:
The Administration Officer will be responsible for supporting ActionAid Zambia in processing and reconciling a wide variety of documents such as invoices, billings, employee reimbursements, cash receipts, vendor statements, asset registers. Vehicle mileage and journal vouchers; review and code financial information; preparation and making deposits and prepare
reports; compile and review information for accuracy; and maintain records.
SPECIFIC DUTIES
- Assists in setting up front office protocols and the vetting process.
- Collaborates with the finance officer to prepare appropriate documents for project implementation
- Facilitate finance supportive documentation and record keeping and ensure disbursements are made accompanied by correct supporting documents
- Provide relevant support to finance department and the front office
- Assists with monthly review and reconciliations of balance sheet accounts (receivables, payables, advances, bank & cash reconciliations, etc.) and all related expenditures.
- Handle administration duties, stores, inventory and fleet management.
MINIMUM REQUIREMENTS
- Professional qualification in either ACCA part II or the equivalent
- Licentiate member of the Zambia Institute of Certified Accountants.
- 2-3 years’ experience in grants management or in a comparable position with similar responsibilities.
- Knowledge and demonstrated experience with MS Office package software applications with advanced skills using Microsoft Excel.
- Good organizational, verbal and written communication skills.
ESSENTIAL KNOWLEDGE & SKILL
- Interacts with all staff at the country office
- Interacts with partners, AA international staff and visitors to the country office
Work Hours: 8
Experience in Months: 24
Level of Education: bachelor degree
Job application procedure
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