Administration and Logistics Assistant
2025-04-03T12:43:52+00:00
LGMG Machinery Zambia Limited
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FULL_TIME
Chambishi
Lusaka
10101
Zambia
Business Management and Administration
Transportation & Logistics
2025-05-03T17:00:00+00:00
Zambia
8
The Administration and Operations Officer will play a crucial role in supporting our administrative functions and providing support to the Logistics Manager. This position involves extensive use of computer knowledge, including managing digital files, creating quotations, and knowledge of ZRA Customs Clearing Procedures. The ideal candidate will need to have strong organisational skills, attention to detail, proficiency in Microsoft Excel, and familiarity with using databases.
Key Responsibilities:
Administrative Duties:
-Provide general administrative support to ensure efficient office operations, including scheduling meetings, managing calendars, document preparation, filing, and handling correspondence.
– Maintain and update organizational records, databases, and inventory lists.
– Support HR functions such as onboarding new employees and maintaining personnel records.
Logistics Support:
-Coordinate preclearance procedures and documentation for all shipments
-Customs Clearance: Oversee and facilitate customs clearance processes for import and export shipments.
-Documentation:Prepare and submit all necessary documentation to customs authorities, ensuring compliance with regulations and tariffs.
-Logistics Coordination: Coordinate transportation logistics for cargo, tracking and monitoring shipments to ensure timely delivery.
-Issue Resolution: Proactively address and resolve any issues or delays in the clearance and transportation process
Qualifications and Skills:
– Bachelor’s degree in Business Administration, Logistics, Supply Chain Management, or a related field (preferred).
– Prior experience in administrative and logistics roles.
– Strong organizational and time-management skills.
– Proficiency in Microsoft Office Suite and logistics software.
– Ability to work independently and collaboratively.
– Excellent communication and problem-solving skills.
Additional Requirements:
– Ability to handle multiple tasks with attention to detail.
– Willingness to travel if required.
– Knowledge of procurement and inventory management is a plus.
Administrative Duties: -Provide general administrative support to ensure efficient office operations, including scheduling meetings, managing calendars, document preparation, filing, and handling correspondence. – Maintain and update organizational records, databases, and inventory lists. – Support HR functions such as onboarding new employees and maintaining personnel records. Logistics Support: -Coordinate preclearance procedures and documentation for all shipments -Customs Clearance: Oversee and facilitate customs clearance processes for import and export shipments. -Documentation:Prepare and submit all necessary documentation to customs authorities, ensuring compliance with regulations and tariffs. -Logistics Coordination: Coordinate transportation logistics for cargo, tracking and monitoring shipments to ensure timely delivery. -Issue Resolution: Proactively address and resolve any issues or delays in the clearance and transportation process
– Ability to handle multiple tasks with attention to detail. – Willingness to travel if required. – Knowledge of procurement and inventory management is a plus.
– Bachelor’s degree in Business Administration, Logistics, Supply Chain Management, or a related field (preferred). – Prior experience in administrative and logistics roles. – Strong organizational and time-management skills. – Proficiency in Microsoft Office Suite and logistics software. – Ability to work independently and collaboratively. – Excellent communication and problem-solving skills.
No Requirements
JOB-67ee8288b9326
Vacancy title:
Administration and Logistics Assistant
[Type: FULL_TIME, Industry: Business Management and Administration, Category: Transportation & Logistics]
Jobs at:
LGMG Machinery Zambia Limited
Deadline of this Job:
Saturday, May 3 2025
Duty Station:
Chambishi | Lusaka | Zambia
Summary
Date Posted: Thursday, April 3 2025, Base Salary: Not Disclosed
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JOB DETAILS:
The Administration and Operations Officer will play a crucial role in supporting our administrative functions and providing support to the Logistics Manager. This position involves extensive use of computer knowledge, including managing digital files, creating quotations, and knowledge of ZRA Customs Clearing Procedures. The ideal candidate will need to have strong organisational skills, attention to detail, proficiency in Microsoft Excel, and familiarity with using databases.
Key Responsibilities:
Administrative Duties:
-Provide general administrative support to ensure efficient office operations, including scheduling meetings, managing calendars, document preparation, filing, and handling correspondence.
– Maintain and update organizational records, databases, and inventory lists.
– Support HR functions such as onboarding new employees and maintaining personnel records.
Logistics Support:
-Coordinate preclearance procedures and documentation for all shipments
-Customs Clearance: Oversee and facilitate customs clearance processes for import and export shipments.
-Documentation:Prepare and submit all necessary documentation to customs authorities, ensuring compliance with regulations and tariffs.
-Logistics Coordination: Coordinate transportation logistics for cargo, tracking and monitoring shipments to ensure timely delivery.
-Issue Resolution: Proactively address and resolve any issues or delays in the clearance and transportation process
Qualifications and Skills:
– Bachelor’s degree in Business Administration, Logistics, Supply Chain Management, or a related field (preferred).
– Prior experience in administrative and logistics roles.
– Strong organizational and time-management skills.
– Proficiency in Microsoft Office Suite and logistics software.
– Ability to work independently and collaboratively.
– Excellent communication and problem-solving skills.
Additional Requirements:
– Ability to handle multiple tasks with attention to detail.
– Willingness to travel if required.
– Knowledge of procurement and inventory management is a plus.
Work Hours: 8
Experience: No Requirements
Level of Education: bachelor degree
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