Background

The Technical Education, Vocational and Entrepreneurship Training Authority (TEVETA) was established under the Technical Education, Vocational and Entrepreneurship Training (TEVET) Act No. 13 of 1998, as amended by the TEVET (Amendment) Act No. 11 of 2005. TEVETA is mandated to regulate, monitor, and coordinate technical education, vocational, and entrepreneurship training in Zambia, in consultation with industry, employers, workers, and other key stakeholders.

In line with its mandate and to strengthen its workforce, TEVETA invites applications from suitably qualified and eligible internal staff to fill the following positions:

Job Purpose

To coordinate and supervise the provision of efficient, cost-effective administrative, facilities, transport, and support services to ensure smooth operations of the Authority.

Key Responsibilities

• Coordinates the provision and maintenance of office facilities and resources, including space planning, equipment maintenance, and supplies.
• Ensures compliance with Authority policies and regulatory requirements in all administrative activities.
• Coordinates external travel arrangements and logistics for staff and executives as needed.
• Liaise and prepare administrative support needs for initiatives and projects that require administrative assistance.
• Assists in the development, review and implementation of Administration Manuals, policies, and procedures.
• Organizes the repair/maintenance, and replacements of vehicles, buildings, equipment and furniture, to ensure minimal disruptions to business operations due to breakdowns.
• Effectively ensures maintenance of buildings and surroundings to enhance conducive working
• Ensures the provision of effective and adequate to safeguard lives and TEVETA property.
• Assists in the development and implementation of health and safety standards for the benefit of staff members.
• Coordinates and implements operating procedures ensuring highest safety standards and efficient and cost-effective transport logistics support operations.
• Initiates the budgeting process for the section to plan expenditure.
• Coordinates and prepares timely section budgets to facilitate acquisition of financial resources.
• Supervises timely development of individual and department work plans to monitor and evaluate performance.
• Effectively supervise human resources and other resources to attain the objective of the section.

Required Skills and Competencies

• Office and resource management
• Knowledge of insurance, risk, and transport management.
• facilities management.
• Record-keeping and document management.
• Effective risk assessment and mitigation.

Minimum Qualifications

• Grade 12 Certificate with five (5) O’ Level Credits or better.
• Bachelor’s Degree in Public Administration, Business Administration, Human Resource Management, or a related field from a recognized institution.
• Valid membership and practicing license with the Zambia Institute of Human Resource Management
• Minimum of three (3) years’ experience in general administration
• Proficiency in Microsoft Office applications and other relevant ICT tools.

• Coordinates the provision and maintenance of office facilities and resources, including space planning, equipment maintenance, and supplies.
• Ensures compliance with Authority policies and regulatory requirements in all administrative activities.
• Coordinates external travel arrangements and logistics for staff and executives as needed.
• Liaise and prepare administrative support needs for initiatives and projects that require administrative assistance.
• Assists in the development, review and implementation of Administration Manuals, policies, and procedures.
• Organizes the repair/maintenance, and replacements of vehicles, buildings, equipment and furniture, to ensure minimal disruptions to business operations due to breakdowns.
• Effectively ensures maintenance of buildings and surroundings to enhance conducive working
• Ensures the provision of effective and adequate to safeguard lives and TEVETA property.
• Assists in the development and implementation of health and safety standards for the benefit of staff members.
• Coordinates and implements operating procedures ensuring highest safety standards and efficient and cost-effective transport logistics support operations.
• Initiates the budgeting process for the section to plan expenditure.
• Coordinates and prepares timely section budgets to facilitate acquisition of financial resources.
• Supervises timely development of individual and department work plans to monitor and evaluate performance.
• Effectively supervise human resources and other resources to attain the objective of the section.

• Office and resource management
• Knowledge of insurance, risk, and transport management.
• facilities management.
• Record-keeping and document management.
• Effective risk assessment and mitigation.
• Proficiency in Microsoft Office applications and other relevant ICT tools.

• Grade 12 Certificate with five (5) O’ Level Credits or better.
• Bachelor’s Degree in Public Administration, Business Administration, Human Resource Management, or a related field from a recognized institution.
• Valid membership and practicing license with the Zambia Institute of Human Resource Management
• Proficiency in Microsoft Office applications and other relevant ICT tools.