Administrative Officer
2025-06-19T10:23:53+00:00
Ministry of Agriculture
https://cdn.greatzambiajobs.com/jsjobsdata/data/employer/comp_3340/logo/Ministry%20of%20Agriculture.jpg
https://www.agriculture.gov.zm/
FULL_TIME
Kafue District
Kafue
10101
Zambia
Public Administration, and Government
Admin & Office
2025-07-04T17:00:00+00:00
Zambia
8
The Administrative Officer will be responsible for the following tasks:
1. Provide administrative support to the project team
2. Schedule and coordinate meetings, appointments, and travel arrangements
3. Prepare and distribute meeting agendas, minutes, and other documentation
4. Maintain project files and records, ensuring they are up-to-date and organized
5. Manage the stores
6. Assist with the preparation of project reports and presentations
7. Handle correspondence and communication with stakeholders
8. Ensure that the project offices are kept clean
9. Perform other related duties as required
Contract Duration and Location
The duration of the assignment is two years subject to annual performance reviews. The location for this position is Kafue District.
Reporting and Accountability
The Project Administrative Officer shall report to the Project Coordinator under the overall supervision of the Ministry of Agriculture, the executing agency of the Project.
Required Qualifications and Experience
The ideal candidate will have:
1. Grade twelve certificates
2. Degree in Business Administration, Project Management, Human Resource Management, or any other related discipline;
3. At least three years of experience in administrative or secretarial roles in reputable organisations, preferably within an international organization or development institution.
4. Proficiency in office software (e.g., Microsoft Office Suite), and familiarity with project management tools and software.
5. Excellent written and verbal communication skills in English.
6. Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple assignments simultaneously.
7. Ability to work effectively in a multicultural environment and as part of a team.
8. High level of accuracy and attention to detail in all aspects of work.
9. Ability to handle sensitive information with discretion and maintain confidentiality.
The Administrative Officer will be responsible for the following tasks: 1. Provide administrative support to the project team 2. Schedule and coordinate meetings, appointments, and travel arrangements 3. Prepare and distribute meeting agendas, minutes, and other documentation 4. Maintain project files and records, ensuring they are up-to-date and organized 5. Manage the stores 6. Assist with the preparation of project reports and presentations 7. Handle correspondence and communication with stakeholders 8. Ensure that the project offices are kept clean 9. Perform other related duties as required Contract Duration and Location The duration of the assignment is two years subject to annual performance reviews. The location for this position is Kafue District. Reporting and Accountability The Project Administrative Officer shall report to the Project Coordinator under the overall supervision of the Ministry of Agriculture, the executing agency of the Project. Required Qualifications and Experience
1. Grade twelve certificates 2. Degree in Business Administration, Project Management, Human Resource Management, or any other related discipline; 3. At least three years of experience in administrative or secretarial roles in reputable organisations, preferably within an international organization or development institution. 4. Proficiency in office software (e.g., Microsoft Office Suite), and familiarity with project management tools and software. 5. Excellent written and verbal communication skills in English. 6. Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple assignments simultaneously. 7. Ability to work effectively in a multicultural environment and as part of a team. 8. High level of accuracy and attention to detail in all aspects of work. 9. Ability to handle sensitive information with discretion and maintain confidentiality.
1. Grade twelve certificates 2. Degree in Business Administration, Project Management, Human Resource Management, or any other related discipline; 3. At least three years of experience in administrative or secretarial roles in reputable organisations, preferably within an international organization or development institution. 4. Proficiency in office software (e.g., Microsoft Office Suite), and familiarity with project management tools and software. 5. Excellent written and verbal communication skills in English. 6. Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple assignments simultaneously. 7. Ability to work effectively in a multicultural environment and as part of a team. 8. High level of accuracy and attention to detail in all aspects of work. 9. Ability to handle sensitive information with discretion and maintain confidentiality.
JOB-6853e5398a87c
Vacancy title:
Administrative Officer
[Type: FULL_TIME, Industry: Public Administration, and Government, Category: Admin & Office]
Jobs at:
Ministry of Agriculture
Deadline of this Job:
Friday, July 4 2025
Duty Station:
Kafue District | Kafue | Zambia
Summary
Date Posted: Thursday, June 19 2025, Base Salary: Not Disclosed
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JOB DETAILS:
The Administrative Officer will be responsible for the following tasks:
1. Provide administrative support to the project team
2. Schedule and coordinate meetings, appointments, and travel arrangements
3. Prepare and distribute meeting agendas, minutes, and other documentation
4. Maintain project files and records, ensuring they are up-to-date and organized
5. Manage the stores
6. Assist with the preparation of project reports and presentations
7. Handle correspondence and communication with stakeholders
8. Ensure that the project offices are kept clean
9. Perform other related duties as required
Contract Duration and Location
The duration of the assignment is two years subject to annual performance reviews. The location for this position is Kafue District.
Reporting and Accountability
The Project Administrative Officer shall report to the Project Coordinator under the overall supervision of the Ministry of Agriculture, the executing agency of the Project.
Required Qualifications and Experience
The ideal candidate will have:
1. Grade twelve certificates
2. Degree in Business Administration, Project Management, Human Resource Management, or any other related discipline;
3. At least three years of experience in administrative or secretarial roles in reputable organisations, preferably within an international organization or development institution.
4. Proficiency in office software (e.g., Microsoft Office Suite), and familiarity with project management tools and software.
5. Excellent written and verbal communication skills in English.
6. Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple assignments simultaneously.
7. Ability to work effectively in a multicultural environment and as part of a team.
8. High level of accuracy and attention to detail in all aspects of work.
9. Ability to handle sensitive information with discretion and maintain confidentiality.
Work Hours: 8
Experience in Months: 36
Level of Education: bachelor degree
Job application procedure
- Eligibility and selection procedure shall be Individual Consultant Selection (ICS) in accordance with the African Development Bank’s “Procurement Policy for Bank Group Funded Operations dated October 2015”, which is available on the Bank’s website at http://www.afdb.org.
- The Ministry of Agriculture now invites eligible Applicants to indicate their interest in providing the Services. Interested Candidates should submit their application letter and detailed CV with copies of academic and professional qualifications demonstrating that they have the required qualifications and relevant experience to perform the Services.
- Application Letters together with the Curriculum Vitae and copies of academic qualifications must be delivered and submitted in the Tender Box situated on the ground floor, Mulungushi House at the Ministry of Agriculture’s Procurement and Supplies Unit. The Closing date for submission of Applications is Friday, 4th July, 2025 at 17:00 Hours. Applicants must clearly indicate the position applied for on the sealed envelope.
- Head- Procurement and Supplies Unit
- For/Permanent Secretary
- MINISTRY OF AGRICULTURE
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