Summary
Date Posted: Thursday, July 07, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Job Summary
The Clerical Assistant is a full-time position based in the Lusaka office. S/he works in close coordination with the Operations Manager to ensure that inventory is well managed and tracked with all necessary documentation in order.

Primary Responsibilities and Duties:
• Assisting the Clerical officer to ensure the updating and close monitoring the online inventory tracker to ensure that it is updated at all times
• Assisting the Clerical officer to ensure that all bin cards are updated and current at all times
• Assisting the Clerical officer to ensure that all office equipment is in its rightful location with accurate tag ID, serial numbers, USAID PEPFAR stickers and permanent marker at all times
• Assisting the Clerical officer to ensure that all incoming/outgoing inventory is tagged with traceable documentation neatly filed
• Assisting the Clerical officer to ensure that all Goods Received/Transfer Notes are well filed in orderly fashion and audit ready at all times
• Assisting the Clerical officer to file and track all PO’s and other inventory documents.
• Assisting the Clerical officer to ensure that all inventory at the warehouse and store rooms is accurate, well documented and ready for dispatch in a smooth and efficient manner.
• Assisting the Clerical officer to ensure that all incident and police reports are well filed and uploaded in the organizations asset management system
• Assisting the Clerical Officer to ensure that inventory that may require relocation from one location to the other is done as and when need arises.
• Assisting the Clerical officer to conduct routine audits on all Inventory in all storage points e.g. warehouse, store rooms etc.
• Assisting the Clerical officer in the receiving and dispatching of all inventory
• Assisting the Clerical officer to ensure that pictures of all Assets are taken and uploaded in the Asset Management system and accurately reflecting the descriptions.
• Any other functions and duties as assigned by the Clerical Officer, Operations Manager and Director of Operations

Minimum Qualifications:
• Minimum of a Certificate / Diploma in Inventory/Records Keeping, Stores Management or any other relevant qualification
• A minimum ten (3) years’ experience in Stores Management
• Practical experience in Stores/Inventory management
• Ability to work in a fast-paced environment
• Outstanding interpersonal skills and eager to work in a fast-paced multicultural organization
• USAID funded project experience in inventory/stores (added advantage)
• Ability to communicate effectively in English, both verbally and in writing.
• Exceptional computer skills, particularly in Microsoft Office
Work Hours: 8

Experience in Months: 36

Level of Education: Postgraduate Degree

Job application procedure
To apply for this job email your details to saferecruitment@jsi.com 


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