Vacancy title:
Clerical Officer

[Type: FULL_TIME, Industry: Education, and Training, Category: Admin & Office]

Jobs at:
The Copperbelt University

Deadline of this Job:
Thursday, August 14 2025

Duty Station:
Zambia | Kitwe | Zambia

Summary
Date Posted: Thursday, July 31 2025, Base Salary: Not Disclosed

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JOB DETAILS:

• To provide comprehensive general administrative and clerical support to ensure the efficient and effective operation of the department or office.

Main Duties and Responsibilities:

• Accountable for office equipment and ensuring that furniture and other equipment are in good condition;
• Ability to work with computerised information systems;
• Reviews files and records to respond to requests for information;
• Examine and distributes documents and correspondence;
• Maintaining filing systems;
• General Clerical work, including but not limited to: photocopying, and scanning;
• Printing documents as well as sending emails;
• Updating and maintaining databases;
• Monitoring and ordering inventories of office supplies;
• Must be the first point of contact for the students and employee;
• Deals with queries, messages and requests for information;
• Provides accurate and up-to-date information to the students and employees;
• Performs any other job-related duties as may be assigned by the supervisor.

Qualifications and Experience:

• Grade 12 Certificate with a minimum of 5 ‘O’ levels with credit or better in English and Mathematics;
• A Certificate in Records Management or any other relevant qualification; and
• A minimum of two (2) years of relevant work experience is required.

Attributes, Knowledge and Skills:

• A self-motivated person;
• Must possess excellent written and communication skills to prepare various reports for information and decision-making;
• Must have a basic understanding of records management and be able to manage filing systems;
• Good interpersonal skills to interact with both staff, students and general clientele; and
• Ability to work confidently with Microsoft Office packages.

Reporting Relationships

• Immediate Supervisor: Administrative Officer/ Registry Supervisor
• Salary Scale: PSS 08

Work Hours: 8

Experience in Months: 24

Level of Education: bachelor degree

Job application procedure

Interested applicants meeting the above requirement should submit signed application letters, a detailed Curriculum Vitae, ZAQA validated copies of Academic Certificates, certified Professional Certificates, copy of National Registration Card (NRC), proof of membership to a professional body and three (03) names of referees, two (02) of whom must be Professionally acquainted with the applicant.

The applications in hard copies should be submitted to the undersigned no later than Thursday, 14th August, 2025 or soft copies (as a single pdf file) to jobs@cbu.ac.zm. The application should be addressed to:

The Registrar
The Copperbelt University
Plot 4692, Jambo Drive, Riverside
P O Box 21692
KITWE

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