Contracts Administrator
2025-07-15T18:15:11+00:00
Precision Recruitment
https://cdn.greatzambiajobs.com/jsjobsdata/data/employer/comp_2933/logo/Precision%20Recruitment%20International.jpg
https://www.precision-recruitment.com/
FULL_TIME
Lusaka
Lusaka
10101
Zambia
Consulting
Management
2025-07-29T17:00:00+00:00
Zambia
8
Overview
We are recruiting!
Our client in Kitwe Copperbelt is looking for a Contracts Administrator to join their team for a job vacancy within the mining industry.
To apply, or for more information, follow the link below.
Contracts Administrator
Department: Supply Chain Services
Immediate Supervisor: Lead Supply Chain Strategist
Immediate Subordinates: None
Job Purpose Summary:
The Contracts Administrator will manage and maintain contracts within the Supply Chain Services team, ensuring compliance, negotiating terms, and maintaining accurate records. Additionally, this role will foster and maintain strong supplier relationships, ensuring seamless collaboration and mutual benefit. The ideal candidate will have excellent communication skills, attention to detail, and experience in contract management.
Key Result Areas (KRA) & Accountabilities
Accountabilities:
Contract Management
- Review, negotiate, and execute contracts with suppliers/vendors, ensuring alignment with company policies and objectives.
- Develop and maintain contract files, ensuring all documentation is complete and up to date.
Compliance
- Ensure contracts adhere to company policies, regulatory requirements, and industry standards.
- Conduct regular reviews of contracts to ensure compliance and identify potential risks.
Record-keeping
- Maintain accurate and up-to-date contract records, including contract terms, renewals, and expirations.
- Ensure all contract documentation is properly filed and easily accessible.
Supplier Management
- Manage supplier contracts and relationships, ensuring suppliers meet contractual obligations.
- Develop and maintain supplier performance metrics.
Communication
- Collaborate with stakeholders, suppliers, and internal teams to ensure seamless contract execution and management.
- Provide regular updates on contract status and issues.
Safety and Occupational Health
- Ensure contracts comply with safety and occupational health regulations, promoting a safe working environment.
Achieve Quality Goal
- Ensure contracts meet quality standards and requirements, driving continuous improvement.
- Develop and implement quality metrics to measure contract performance.
Standardisation
- Maintain consistency in contract templates and clauses, developing and updating contract management processes.
Risk Management
- Identify and mitigate contract-related risks, developing strategies to minimize potential impacts.
- Conduct regular risk assessments and develop mitigation plans.
Professional Qualifications and Experience
- Degree in Purchase and Supply Chain Management/(CIPS) Level – 6
- Minimum 3-5 years of experience in contract administration, procurement, or a related field
- Proven experience in contract management, negotiation, and administration
- Certification in contract management or procurement (e.g., CIPS, ZIPS) is an added advantage
- Strong understanding of Commercial and regulations
- Zambia Qualifications Authority (ZQA) certificate of verification and evaluation of qualification will be required before the job offer.
Desirable Skills, Knowledge & Characteristics
- Strong negotiation, communication, and interpersonal skills
- Attention to detail, organizational skills, and ability to multitask
- Familiarity with contract management software and systems
- Ability to work independently and as part of a team
- Strong analytical and problem-solving skills
- Excellent time management and prioritization skills
Working Environment / Conditions:
- Environmental conditions: Good, office setting with standard equipment and facilities
- Occupational hazards: Dust (minimal exposure)
- Physical effort: None (sedentary work)
- Travel requirements: Occasional travel may be required for contract negotiations or supplier meetings
Key Responsibilities: Administrative & Analytical Duties Manage the entire new vehicle stock pipeline, from factory orders to arrival at the bonded warehouse. Oversee all stock allocation paperwork, including deal file creation and completion. Reconcile payments and debtors, ensuring all financial documentation is accurate and up to date. Maintain and update the vehicle database daily, ensuring data accuracy and integrity. Prepare and analyze sales and inventory reports to inform management decisions. Ensure all deal files and supporting documentation comply with company policies and legal requirements. Operational Oversight Supervise the PDI (Pre-Delivery Inspection) and Logistics team to ensure timely completion of vehicle readiness processes. Coordinate vehicle registration and ensure all regulatory requirements are met. Perform final checks on vehicles prior to delivery, ensuring vehicles and documentation are complete and accurate. Ensure the showroom is consistently stocked with vehicles and presented to the highest standard. Sales Leadership & Team Support Support the sales team in achieving individual and collective sales targets. Act as the main liaison between the Director and the sales team, ensuring clear communication and prompt issue resolution. Provide training and guidance to sales staff on administrative processes and customer service best practices. Monitor and report on sales team performance, recommending improvements where necessary. Customer Experience Ensure a high level of customer satisfaction throughout the sales process, from enquiry to delivery. Address and resolve customer issues or complaints promptly and professionally. Marketing & Inventory Presentation Oversee the setup of marketing materials and ensure inventory is attractively and accurately presented in the showroom as well as at Marketing Sponsored Events. Coordinate with the marketing team to ensure promotions and campaigns are effectively implemented. Continuous Improvement Identify opportunities to streamline and improve sales and administrative processes. Stay updated on industry trends, product knowledge, and best practices.
Performance Indicators: Accuracy and timeliness of administrative tasks and documentation. Personal Sales and Team achievement of targets. Customer satisfaction scores. Inventory turnover rates and showroom readiness. Compliance with regulatory and company standards.
Key Skills & Competencies: Exceptional administrative and organizational skills. Strong analytical abilities, with attention to detail. Excellent verbal and written communication skills. Proven ability to lead and motivate a sales team. Good understanding of basic finance, including payment reconciliation and debtor management. Strong sales acumen and customer service orientation. Ability to multitask and prioritize in a fast-paced environment. High level of integrity and professionalism. Proficiency in MS Office Suite and management systems. Experience in vehicle sales or a related automotive role is an advantage.
No Requirements
JOB-68769aaf40afc
Vacancy title:
Contracts Administrator
[Type: FULL_TIME, Industry: Consulting, Category: Management]
Jobs at:
Precision Recruitment
Deadline of this Job:
Tuesday, July 29 2025
Duty Station:
Lusaka | Lusaka | Zambia
Summary
Date Posted: Tuesday, July 15 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Overview
We are recruiting!
Our client in Kitwe Copperbelt is looking for a Contracts Administrator to join their team for a job vacancy within the mining industry.
To apply, or for more information, follow the link below.
Contracts Administrator
Department: Supply Chain Services
Immediate Supervisor: Lead Supply Chain Strategist
Immediate Subordinates: None
Job Purpose Summary:
The Contracts Administrator will manage and maintain contracts within the Supply Chain Services team, ensuring compliance, negotiating terms, and maintaining accurate records. Additionally, this role will foster and maintain strong supplier relationships, ensuring seamless collaboration and mutual benefit. The ideal candidate will have excellent communication skills, attention to detail, and experience in contract management.
Key Result Areas (KRA) & Accountabilities
Accountabilities:
Contract Management
- Review, negotiate, and execute contracts with suppliers/vendors, ensuring alignment with company policies and objectives.
- Develop and maintain contract files, ensuring all documentation is complete and up to date.
Compliance
- Ensure contracts adhere to company policies, regulatory requirements, and industry standards.
- Conduct regular reviews of contracts to ensure compliance and identify potential risks.
Record-keeping
- Maintain accurate and up-to-date contract records, including contract terms, renewals, and expirations.
- Ensure all contract documentation is properly filed and easily accessible.
Supplier Management
- Manage supplier contracts and relationships, ensuring suppliers meet contractual obligations.
- Develop and maintain supplier performance metrics.
Communication
- Collaborate with stakeholders, suppliers, and internal teams to ensure seamless contract execution and management.
- Provide regular updates on contract status and issues.
Safety and Occupational Health
- Ensure contracts comply with safety and occupational health regulations, promoting a safe working environment.
Achieve Quality Goal
- Ensure contracts meet quality standards and requirements, driving continuous improvement.
- Develop and implement quality metrics to measure contract performance.
Standardisation
- Maintain consistency in contract templates and clauses, developing and updating contract management processes.
Risk Management
- Identify and mitigate contract-related risks, developing strategies to minimize potential impacts.
- Conduct regular risk assessments and develop mitigation plans.
Professional Qualifications and Experience
- Degree in Purchase and Supply Chain Management/(CIPS) Level – 6
- Minimum 3-5 years of experience in contract administration, procurement, or a related field
- Proven experience in contract management, negotiation, and administration
- Certification in contract management or procurement (e.g., CIPS, ZIPS) is an added advantage
- Strong understanding of Commercial and regulations
- Zambia Qualifications Authority (ZQA) certificate of verification and evaluation of qualification will be required before the job offer.
Desirable Skills, Knowledge & Characteristics
- Strong negotiation, communication, and interpersonal skills
- Attention to detail, organizational skills, and ability to multitask
- Familiarity with contract management software and systems
- Ability to work independently and as part of a team
- Strong analytical and problem-solving skills
- Excellent time management and prioritization skills
Working Environment / Conditions:
- Environmental conditions: Good, office setting with standard equipment and facilities
- Occupational hazards: Dust (minimal exposure)
- Physical effort: None (sedentary work)
- Travel requirements: Occasional travel may be required for contract negotiations or supplier meetings
Work Hours: 8
Experience: No Requirements
Level of Education: professional certificate
Job application procedure
- “All candidates are required to obtain their ZAQA certification from the Zambia Qualifications Authority (ZAQA)”
- To apply for this job please visit www.priconsultants.com.
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