Summary
Date Posted: Monday, July 11, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Role
WeForest Zambia is hereby hiring an experienced Operations director, who will be responsible for legal, control, financial and HR related matters of WeForest Zambia and will play a coordinating and connecting role between the Implementation teams and Finance and HR teams at country level. The position will report to, and work closely with, the Country Director and will manage directly the Finance and Admin Manager and indirectly the different finance officers at the project offices. The role also has a dotted line reporting to WeForest’s Finance Director at the Headquarters, to ensure alignment with the global Finance and strategic needs and policies.

Responsibilities
To drive the relevant strategies, controls and policies to support the growth of the organization and make the bridge between the implementation teams and finance and admin teams. Key responsibilities include:
Operations
• Bridge the gap between the Implementation teams and the Finance teams through regular joint meetings, capacity creation and co planning of project Work Plans.
• Advise the Country Director on main strategic needs to better match expenditures with budgets through capacity building, rigorous follow-ups and leadership.
• Lead the cross-project approval of high-level finance and budget decisions on Operations.
• Coordinate the capacity building and training of Implementing staff to i) be better equipped to manage budgets, ii) comply with procedures, iii) to better predict budget needs and (iv) better communicate project financial information.
• Set in motion an Operational budgeting manual that can guide project managers more structurally.
• Create a common understanding of the costs needed for efficient long-term Forest Landscape Restoration and safe-guard cost-efficiency of teams and assets.
Auditing and Controlling
• Overview of financial control mechanisms and ensure their implementation.
• Identify potential gaps and develop new control mechanisms
• Support and review the financial and other external audits
• Supervise on all tax requirements as an organization.
Budgeting and Finance
• Challenge and oversee the accurate and timely creation of financial reports for WeForest Zambia office, and WeForest headquarters.
• Be responsible for the sound implementation of budgets and make sure project expenditure is on track. In collaboration with the teams, review multi-annual budgets in respect of deadlines.
• Provide support in grant writing & donor financial reporting.
• Propose cost analyses for efficiency & pricing reviews, as well as advising on long-term business and financial planning.
• Support a regular revision of the salary grid, pay plan and benefits program.
• In collaboration with the HR team, support current and future organizational needs through the development, engagement, motivation and preservation of human capital
Compliance
• Regular assessment of insurances, contracting and administrating services, in accordance to the institution’s standards and policies.
• Responsible for country ethical legal and statutory compliance. Assure all publications and legal requirements related to the governance
• Optimize and review formal finance, HR and Admin procedures.
• Support information dissemination to the WeForest Zambia board (e.g. annual reports, financial audit reports, budgets, strategy…) where needed.

Candidate Profile
• Relevant degree in business administration, business management or similar with extra qualifications in coaching or ethics management is a plus.
• 5 years of relevant managerial experience with similar responsibilities, preferably in a director role.
• Excellent communication, leadership and people skills.
• Competent with Microsoft Office applications, packages and other relevant computer skills.
• Excellent knowledge of Zambian labor law, payroll and employment act is a must
• Knowledge of Zambian forest, water, wildlife and land policies is a strong plus.
• NGO experience preferable.
• Fluent in English and Bemba, both oral and in writing
• And… Since we are still a small organization, very hands-on!
Terms & Conditions
Position: Full-time employee, 5 or 6 days per week.
Base: Copperbelt, Zambia
Start date: As soon as possible, preferably by start of September, 2022
Package: Competitive package for a small organization, level 4c salary package

Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

Job application procedure
Please send applications to recruitment.zambia@weforest.org  with your CV, a motivation letter, and min. 2 recent references by July 29th 2022.
Make sure to mention the job title in the subject of the email, and to indicate where you saw the job post. In your motivation letter, we’d love to read about what makes you interested to work with WeForest Zambia and why you think you are best suited for the role. Due to the anticipated high number of applicants, only shortlisted candidates will be contacted. We thank you in advance for your interest.


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