Executive Assistant
2025-10-02T14:10:17+00:00
Uspire Professional Services
https://cdn.greatzambiajobs.com/jsjobsdata/data/employer/comp_9246/logo/Uspire%20Professional%20Services%20Limited.jpeg
https://uspireservices.com/
FULL_TIME
Lusaka
Lusaka
10101
Zambia
Professional Services
Admin & Office
2025-10-13T17:00:00+00:00
Zambia
8
Key Responsibilities:
1. Executive Support
- Manage the CEO’s calendar, schedule meetings, and coordinate travel logistics.
- Prepare agendas, presentations, minutes, and action follow-ups for executive meetings.
- Draft, edit, and manage confidential correspondence, reports, and strategic documents.
- Serve as the first point of contact for the CEO with internal and external stakeholders.
- Support the CEO in research, data gathering, and preparation of briefing materials.
- Monitor progress on strategic projects, ensuring deadlines and deliverables are met.
- Represent the CEO’s office in liaising with clients, partners, and regulators when required.
- Any other duties assigned.
2. Administrative Support
- Manage office filing systems (both electronic and physical) and ensure accurate records.
- Screen, prioritize, and respond to incoming emails, phone calls, and inquiries.
- Oversee office supplies, stationery, equipment, and vendor coordination.
- Provide administrative support for HR, finance and Sales functions (timesheets, leave records, petty cash, expense reports).
- Coordinate logistics for company workshops, training programs, and events.
- Handle general office management duties to ensure an efficient and professional working environment.
- Support staff with administrative queries and workflow coordination.
- Any other duties assigned.
Qualifications and Experience
- Bachelor’s degree in Business Administration, Office Management, Communications, or related field.
- 3–5 years’ experience as an Executive Assistant, Personal Assistant, or Administrative Officer.
- Strong organizational, administrative, and multitasking skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite and office management tools.
- Ability to exercise discretion and maintain confidentiality.
Core Competencies
- Strong organizational and multitasking ability.
- High attention to detail and accuracy.
- Professionalism, discretion, and reliability.
- Ability to manage competing priorities and deadlines.
- Strong interpersonal and communication skills.
- Proactive, resourceful, and solutions-oriented mindset.
. Executive Support Manage the CEO’s calendar, schedule meetings, and coordinate travel logistics. Prepare agendas, presentations, minutes, and action follow-ups for executive meetings. Draft, edit, and manage confidential correspondence, reports, and strategic documents. Serve as the first point of contact for the CEO with internal and external stakeholders. Support the CEO in research, data gathering, and preparation of briefing materials. Monitor progress on strategic projects, ensuring deadlines and deliverables are met. Represent the CEO’s office in liaising with clients, partners, and regulators when required. Any other duties assigned. 2. Administrative Support Manage office filing systems (both electronic and physical) and ensure accurate records. Screen, prioritize, and respond to incoming emails, phone calls, and inquiries. Oversee office supplies, stationery, equipment, and vendor coordination. Provide administrative support for HR, finance and Sales functions (timesheets, leave records, petty cash, expense reports). Coordinate logistics for company workshops, training programs, and events. Handle general office management duties to ensure an efficient and professional working environment. Support staff with administrative queries and workflow coordination. Any other duties assigned.
Bachelor’s degree in Business Administration, Office Management, Communications, or related field. 3–5 years’ experience as an Executive Assistant, Personal Assistant, or Administrative Officer. Strong organizational, administrative, and multitasking skills. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite and office management tools. Ability to exercise discretion and maintain confidentiality.
JOB-68de87c92053a
Vacancy title:
Executive Assistant
[Type: FULL_TIME, Industry: Professional Services, Category: Admin & Office]
Jobs at:
Uspire Professional Services
Deadline of this Job:
Monday, October 13 2025
Duty Station:
Lusaka | Lusaka | Zambia
Summary
Date Posted: Thursday, October 2 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Key Responsibilities:
1. Executive Support
- Manage the CEO’s calendar, schedule meetings, and coordinate travel logistics.
- Prepare agendas, presentations, minutes, and action follow-ups for executive meetings.
- Draft, edit, and manage confidential correspondence, reports, and strategic documents.
- Serve as the first point of contact for the CEO with internal and external stakeholders.
- Support the CEO in research, data gathering, and preparation of briefing materials.
- Monitor progress on strategic projects, ensuring deadlines and deliverables are met.
- Represent the CEO’s office in liaising with clients, partners, and regulators when required.
- Any other duties assigned.
2. Administrative Support
- Manage office filing systems (both electronic and physical) and ensure accurate records.
- Screen, prioritize, and respond to incoming emails, phone calls, and inquiries.
- Oversee office supplies, stationery, equipment, and vendor coordination.
- Provide administrative support for HR, finance and Sales functions (timesheets, leave records, petty cash, expense reports).
- Coordinate logistics for company workshops, training programs, and events.
- Handle general office management duties to ensure an efficient and professional working environment.
- Support staff with administrative queries and workflow coordination.
- Any other duties assigned.
Qualifications and Experience
- Bachelor’s degree in Business Administration, Office Management, Communications, or related field.
- 3–5 years’ experience as an Executive Assistant, Personal Assistant, or Administrative Officer.
- Strong organizational, administrative, and multitasking skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite and office management tools.
- Ability to exercise discretion and maintain confidentiality.
Core Competencies
- Strong organizational and multitasking ability.
- High attention to detail and accuracy.
- Professionalism, discretion, and reliability.
- Ability to manage competing priorities and deadlines.
- Strong interpersonal and communication skills.
- Proactive, resourceful, and solutions-oriented mindset.
Work Hours: 8
Experience in Months: 36
Level of Education: bachelor degree
Job application procedure
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