Finance & Administration Manager
2025-09-29T13:40:44+00:00
Zambia Medical Association
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FULL_TIME
Lusaka
Lusaka
10101
Zambia
Healthcare
Accounting & Finance
2025-10-04T17:00:00+00:00
Zambia
8
PURPOSE OF THE ROLE:
To manage the overall operations and resources of the Association in order to ensure that the vision and mission of ZMA is realized. In addition, the incumbent would be responsible for overseeing the financial operations of the organization, ensuring accurate financial reporting, compliance with regulations, and effective budget management. This role supports strategic decision-making by providing timely and insightful financial analysis.
KEY RESPONSIBILITIES (RESULT AREAS)
- Assist to effectively manage the day-to-day operation of the secretariat including ensuring effective supervision is achieved
- Communicates with the CEO, NEC, cooperating partners, staff, government in order to maintain trust in existing and new relationships.
- Coordinates the development of annual operating plans and budgets.
- Oversees the Association’s financial performance and investments.
- Prepares payroll including timely submission of statutory requirements such as NAPSA, PAYE, and Workers Compensation.
- Ensures all spending in ZMA is in line with the budget
- Provides Variance Analysis notes of budget verses actual expenditure.
- Manages the accounting and finance section.
- Manages all accounting functions including general ledger, accounts payable, accounts receivable, fixed assets, bank reconciliation and cash management.
- Ensures compliance with internal controls, policies and procedures; develop new internal controls, policies and procedures as needed.
- Initiates annual budget under direction of the CEO; work with all other sections to compile, evaluate and balance the budget.
- Generates all monthly financial process including financial statements to ensure that they are in conformity with accounting standards
- Prepares quarterly financial summary and narrative analysis for the Association meetings.
- Ensures that receipts for all cash, cheques and electronic payments received at the Secretariat are correctly issued.
- Ensures that daily cash office reports and deposits slip for various banks are compiled;
- Ensures filing of receipts, bank deposit slips together with respective daily revenue is done; and
- Ensures smooth commencement and execution of external audit of ZMA accounts
SKILLS REQUIRED
- Commitment to accuracy and attention to detail
- Excellent communication, interpersonal and presentation skills
- Ability to plan, balance and cope with competing priorities
- Good written and verbal communication skills
- Proficient computer skills
- Interpretation of financial statements
- Analytical and problem-solving
MINIMUM QUALIFICATIONS AND EXPERIENCE
- Grade 12 Certificate
- Bachelor’s degree in accountancy/administration, ACCA, CIMA or ZICA
- Minimum 5 years’ related experience
- Fully Paid-up member of ZICA & ZIHRM
Assist to effectively manage the day-to-day operation of the secretariat including ensuring effective supervision is achieved Communicates with the CEO, NEC, cooperating partners, staff, government in order to maintain trust in existing and new relationships. Coordinates the development of annual operating plans and budgets. Oversees the Association’s financial performance and investments. Prepares payroll including timely submission of statutory requirements such as NAPSA, PAYE, and Workers Compensation. Ensures all spending in ZMA is in line with the budget Provides Variance Analysis notes of budget verses actual expenditure. Manages the accounting and finance section. Manages all accounting functions including general ledger, accounts payable, accounts receivable, fixed assets, bank reconciliation and cash management. Ensures compliance with internal controls, policies and procedures; develop new internal controls, policies and procedures as needed. Initiates annual budget under direction of the CEO; work with all other sections to compile, evaluate and balance the budget. Generates all monthly financial process including financial statements to ensure that they are in conformity with accounting standards Prepares quarterly financial summary and narrative analysis for the Association meetings. Ensures that receipts for all cash, cheques and electronic payments received at the Secretariat are correctly issued. Ensures that daily cash office reports and deposits slip for various banks are compiled; Ensures filing of receipts, bank deposit slips together with respective daily revenue is done; and Ensures smooth commencement and execution of external audit of ZMA accounts
Grade 12 Certificate Bachelor’s degree in accountancy/administration, ACCA, CIMA or ZICA Minimum 5 years’ related experience Fully Paid-up member of ZICA & ZIHRM
JOB-68da8c5c63ff5
Vacancy title:
Finance & Administration Manager
[Type: FULL_TIME, Industry: Healthcare, Category: Accounting & Finance]
Jobs at:
Zambia Medical Association
Deadline of this Job:
Saturday, October 4 2025
Duty Station:
Lusaka | Lusaka | Zambia
Summary
Date Posted: Monday, September 29 2025, Base Salary: Not Disclosed
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JOB DETAILS:
PURPOSE OF THE ROLE:
To manage the overall operations and resources of the Association in order to ensure that the vision and mission of ZMA is realized. In addition, the incumbent would be responsible for overseeing the financial operations of the organization, ensuring accurate financial reporting, compliance with regulations, and effective budget management. This role supports strategic decision-making by providing timely and insightful financial analysis.
KEY RESPONSIBILITIES (RESULT AREAS)
- Assist to effectively manage the day-to-day operation of the secretariat including ensuring effective supervision is achieved
- Communicates with the CEO, NEC, cooperating partners, staff, government in order to maintain trust in existing and new relationships.
- Coordinates the development of annual operating plans and budgets.
- Oversees the Association’s financial performance and investments.
- Prepares payroll including timely submission of statutory requirements such as NAPSA, PAYE, and Workers Compensation.
- Ensures all spending in ZMA is in line with the budget
- Provides Variance Analysis notes of budget verses actual expenditure.
- Manages the accounting and finance section.
- Manages all accounting functions including general ledger, accounts payable, accounts receivable, fixed assets, bank reconciliation and cash management.
- Ensures compliance with internal controls, policies and procedures; develop new internal controls, policies and procedures as needed.
- Initiates annual budget under direction of the CEO; work with all other sections to compile, evaluate and balance the budget.
- Generates all monthly financial process including financial statements to ensure that they are in conformity with accounting standards
- Prepares quarterly financial summary and narrative analysis for the Association meetings.
- Ensures that receipts for all cash, cheques and electronic payments received at the Secretariat are correctly issued.
- Ensures that daily cash office reports and deposits slip for various banks are compiled;
- Ensures filing of receipts, bank deposit slips together with respective daily revenue is done; and
- Ensures smooth commencement and execution of external audit of ZMA accounts
SKILLS REQUIRED
- Commitment to accuracy and attention to detail
- Excellent communication, interpersonal and presentation skills
- Ability to plan, balance and cope with competing priorities
- Good written and verbal communication skills
- Proficient computer skills
- Interpretation of financial statements
- Analytical and problem-solving
MINIMUM QUALIFICATIONS AND EXPERIENCE
- Grade 12 Certificate
- Bachelor’s degree in accountancy/administration, ACCA, CIMA or ZICA
- Minimum 5 years’ related experience
- Fully Paid-up member of ZICA & ZIHRM
Work Hours: 8
Experience in Months: 60
Level of Education: bachelor degree
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