Finance and Administration Assistant
2025-08-29T08:51:36+00:00
West Lunga Conservation Project (WCLP)
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https://www.westlunga.org/
FULL_TIME
Lusaka
Lusaka
10101
Zambia
Professional Services
Accounting & Finance
2025-09-04T17:00:00+00:00
Zambia
8
JOB PURPOSE:
The Finance Administration Assistant is responsible for clerical accounting and office administration while providing comprehensive administrative support for the West Lunga Conservation Project. This role plays a critical part in ensuring efficient financial operations and effective office management
KEY ACCOUNTABILITIES AND RESPONSIBILITIES:
Financial Administration:
1. Prepare documentation for Electronic Funds Transfer (EFT) payments to suppliers for goods and services received.
2. Assist in developing and managing financial budgets for project activities.
3. Supplier and Inventory Management:
4. Process supplier invoices, receipts, and payments in SAGE, ensuring all financial transactions are accurately recorded and comply with financial policies.
5. Assist in month-end closing activities.
Supplier Management:
6. Maintain relationships with suppliers and manage accounts payable and receivable.
7. Create and maintain a database of suppliers for project inventory.
8.Raise purchase orders (PO’s) in SAGE accounting software.
9. Receive quotations for goods and services and ensure timely procurement.
10. Receive goods and verify purchase orders before processing invoices.
Administrative Support:
1. Provide general administrative support to the project team, including scheduling meetings and maintaining project documentation.
2. Manage other office supplies necessary for project operations.
3. Maintain accurate records and assist in report writing as required.
4. Office Management: Scheduling meetings, managing correspondence, and organizing files.
5. Support Staff: Provide administrative support to executives or departments, including preparing reports and presentations.
6. Communication: Serve as a point of contact for internal and external stakeholders.
7. Record Keeping: Maintain filing systems and ensure confidentiality of sensitive information.
8. Event Coordination: Organize company events, meetings, and travel arrangements.
SPECIFIC JOB REQUIREMENTS AND QUALIFICATIONS:
- Diploma or Degree in accounting/ business administration or their equivalent et
- Relevant field work for a minimum of 1-3 years in administration work
- Current driving License
- Knowledge of SAGE 200 application will be preferable
TECHNICAL AND BEHAVIOURAL SKILLS
TECHNICAL SKILLS
1. Proficient in computer literacy (MS Word, Excel, Office, SAGE Payroll etc)
2. Able to drive and handle a vehicle in all conditions
3. Have a detailed knowledge of SAGE and / or other accounting and administrative systems
4. Detail oriented
PERSONAL ATTRIBUTES
1.Excellent communication and interpersonal skills.
2 Strong organizational skills with attention to detail
3. Self-motivated, innovative, and capable of developing and managing office administrative systems.
4.High level of personal and professional integrity, with a commitment to maintaining confidentiality.
5. Trustworthy and able to work effectively in a team, even in remote locations
Financial Administration: 1. Prepare documentation for Electronic Funds Transfer (EFT) payments to suppliers for goods and services received. 2. Assist in developing and managing financial budgets for project activities. 3. Supplier and Inventory Management: 4. Process supplier invoices, receipts, and payments in SAGE, ensuring all financial transactions are accurately recorded and comply with financial policies. 5. Assist in month-end closing activities. Supplier Management: 6. Maintain relationships with suppliers and manage accounts payable and receivable. 7. Create and maintain a database of suppliers for project inventory. 8.Raise purchase orders (PO’s) in SAGE accounting software. 9. Receive quotations for goods and services and ensure timely procurement. 10. Receive goods and verify purchase orders before processing invoices. Administrative Support: 1. Provide general administrative support to the project team, including scheduling meetings and maintaining project documentation. 2. Manage other office supplies necessary for project operations. 3. Maintain accurate records and assist in report writing as required. 4. Office Management: Scheduling meetings, managing correspondence, and organizing files. 5. Support Staff: Provide administrative support to executives or departments, including preparing reports and presentations. 6. Communication: Serve as a point of contact for internal and external stakeholders. 7. Record Keeping: Maintain filing systems and ensure confidentiality of sensitive information. 8. Event Coordination: Organize company events, meetings, and travel arrangements.
Diploma or Degree in accounting/ business administration or their equivalent et Relevant field work for a minimum of 1-3 years in administration work Current driving License Knowledge of SAGE 200 application will be preferable
JOB-68b16a182197a
Vacancy title:
Finance and Administration Assistant
[Type: FULL_TIME, Industry: Professional Services, Category: Accounting & Finance]
Jobs at:
West Lunga Conservation Project (WCLP)
Deadline of this Job:
Thursday, September 4 2025
Duty Station:
Lusaka | Lusaka | Zambia
Summary
Date Posted: Friday, August 29 2025, Base Salary: Not Disclosed
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JOB DETAILS:
JOB PURPOSE:
The Finance Administration Assistant is responsible for clerical accounting and office administration while providing comprehensive administrative support for the West Lunga Conservation Project. This role plays a critical part in ensuring efficient financial operations and effective office management
KEY ACCOUNTABILITIES AND RESPONSIBILITIES:
Financial Administration:
1. Prepare documentation for Electronic Funds Transfer (EFT) payments to suppliers for goods and services received.
2. Assist in developing and managing financial budgets for project activities.
3. Supplier and Inventory Management:
4. Process supplier invoices, receipts, and payments in SAGE, ensuring all financial transactions are accurately recorded and comply with financial policies.
5. Assist in month-end closing activities.
Supplier Management:
6. Maintain relationships with suppliers and manage accounts payable and receivable.
7. Create and maintain a database of suppliers for project inventory.
8.Raise purchase orders (PO’s) in SAGE accounting software.
9. Receive quotations for goods and services and ensure timely procurement.
10. Receive goods and verify purchase orders before processing invoices.
Administrative Support:
1. Provide general administrative support to the project team, including scheduling meetings and maintaining project documentation.
2. Manage other office supplies necessary for project operations.
3. Maintain accurate records and assist in report writing as required.
4. Office Management: Scheduling meetings, managing correspondence, and organizing files.
5. Support Staff: Provide administrative support to executives or departments, including preparing reports and presentations.
6. Communication: Serve as a point of contact for internal and external stakeholders.
7. Record Keeping: Maintain filing systems and ensure confidentiality of sensitive information.
8. Event Coordination: Organize company events, meetings, and travel arrangements.
SPECIFIC JOB REQUIREMENTS AND QUALIFICATIONS:
- Diploma or Degree in accounting/ business administration or their equivalent et
- Relevant field work for a minimum of 1-3 years in administration work
- Current driving License
- Knowledge of SAGE 200 application will be preferable
TECHNICAL AND BEHAVIOURAL SKILLS
TECHNICAL SKILLS
1. Proficient in computer literacy (MS Word, Excel, Office, SAGE Payroll etc)
2. Able to drive and handle a vehicle in all conditions
3. Have a detailed knowledge of SAGE and / or other accounting and administrative systems
4. Detail oriented
PERSONAL ATTRIBUTES
1.Excellent communication and interpersonal skills.
2 Strong organizational skills with attention to detail
3. Self-motivated, innovative, and capable of developing and managing office administrative systems.
4.High level of personal and professional integrity, with a commitment to maintaining confidentiality.
5. Trustworthy and able to work effectively in a team, even in remote locations
Work Hours: 8
Experience in Months: 12
Level of Education: associate degree
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