Finance and Administration Officer job at Let's Build Foundation
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Vacancy title:
Finance and Administration Officer

[ Type: FULL TIME , Industry: Business Management and Administration , Category: Accounting & Finance ]

Jobs at:

Let's Build Foundation

Deadline of this Job:
Tuesday, June 18 2024 

Duty Station:
Within Zambia , Lusaka, South - Central Africa

Date Posted: Tuesday, June 04 2024, Base Salary: Not Disclosed

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Job Summary: The Finance Role will play a pivotal role in supporting the financial management and administrative functions of the organization. This position combines several responsibilities requiring a blend of financial expertise, administrative support, and coordination skills.
Reports To: Country Director

Key Responsibilities:
Financial Reporting and Analysis:
• Prepare financial reports, including budget vs. actual variance analysis and cash flow forecasts, for review by the Country Director.
• Provide insights and recommendations to improve financial performance and resource allocation.
Financial Management and Support:
• Prepare monthly cash flow and fund requests
• Assist in monthly budget preparation, budget analysis, and preparation of budget variance reports.
• Collaborate with the Country Director in the preparation of quarterly and annual financial reports.
• Provide insights and recommendations to improve financial performance and resource allocation.
• Ensure compliance with internal financial policies and procedures.
• Review and maintain financial documents, including invoices and tax records.
• Support accountant with reviewing monthly reconciliations
Cash Management:
• Manage day-to-day cash flow, including petty cash, and ensure reconciliation of cash transactions.
• Monitor bank account balances and cash reserves to support operational needs.
• Update financial spreadsheets with daily transactions and assist in preparing monthly cash flow forecasts.
• Review local payments on an ongoing basis.
• Track and provide documentation to the accountant for reconciliation of bank statements monthly.
Supply Chain Management:
• Review purchase orders for services, resources, or materials.
• Ensure procurement activities align with organizational policies and procedures.
• Ensure the procurement goals is to achieve value for money for the organization.
• Review quotations from suppliers and service providers and oversee the purchase of goods and services.
• Follow up on delivery and certification of goods received.
• Support Country Director with contract data information for contracts.
Coordination with External Accountant:
• Liaise with the external accountant to provide necessary financial data and documentation for accounting and reporting purposes.
• Ensure timely and accurate transfer of financial information to support accounting processes.
• Assist with annual statutory audits and period-end closure processes.
• Statutory and regulatory issues (e.g Zambia Revenue Authority, National pension Scheme Authority, National Health Insurance, Lusaka City Council for licensing)
Office Administration:
• Provide logistical support, including general office administration services.
with events and meetings, including venue booking and logistics.
• Manage office supply inventory and procurement processes.
• Maintain office equipment and databases.
• Support in ensuring that we are compliant to statutory requirements in collaboration with accountant.
Construction support
• Support in financial due diligence of contractors during tender processes.
• Assist in cash flow management during construction.
Additional Duties:
• Provide general support and perform other related duties as assigned by the Country Director.

Qualifications/Minimum Requirements
• Bachelor’s Degree in Finance, Commerce, Accounting, Business Administration, or related field, ACCA or ZICA.
• Minimum of 5 years of working experience in finance and administration
• Proficiency in accounting systems and Microsoft Office applications (Word, Excel, PowerPoint)
• Membership in a Professional Accounting body will be required
• Excellent driving skills with a valid driving license
Preferred Experience
• Financial experience working from both the private and NGO sector in Zambia

Knowledge, Skills & Competencies, the right candidate has/is:
• Strong analytical skills and understanding of financial systems and procedures
• Good understanding of office management procedures
• High degree of attention to details
• Ability to work in a flexible and agile manner as part of a start-up initiative.
• Good personal organizational skills, including time management, and ability to meet deadlines and work under pressure
• Commitment to Let’s Build vision, mission, core values, objectives and principles
• Ability to work within a multicultural setting
• Focused, solution oriented when challenges occur
• Willing to improve, open to both receiving and giving feedback
• Collaborating well to achieve common goals
• Reliable, managing commitments and proactively communicate
• Supportive and encouraging
• Thrives when juggling multiple processes, challenges and tasks
• Taking initiative, make things happen
• Communicating clearly in English, both verbally and written

Work Hours: 8

Experience in Months: 60

Level of Education:
Bachelor Degree

Job application procedure

• Interested and qualified? Click here to apply

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Job Info
Job Category: Accounting/ Finance jobs in Zambia
Job Type: Full-time
Deadline of this Job: Tuesday, June 18 2024
Duty Station: Lusaka
Posted: 04-06-2024
No of Jobs: 1
Start Publishing: 04-06-2024
Stop Publishing (Put date of 2030): 04-06-2066
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