Vacancy title:
Finance and Administration Officer

[Type: FULL_TIME, Industry: Nonprofit, and NGO, Category: Accounting & Finance, Admin & Office, Social Services & Nonprofit, Human Resources]

Jobs at:
Zambia Civic Education Association

Deadline of this Job:
Sunday, December 28 2025

Duty Station:
Lusaka | Lusaka

Summary
Date Posted: Thursday, December 18 2025, Base Salary: Not Disclosed

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JOB DETAILS:

Background information about the job or company (e.g., role context, company overview)

The Zambia Civic Education Association (ZCEA) is a non-governmental, not-for-profit human rights organisation established in 1993 to promote and protect children’s rights through civic education, advocacy, and community engagement. Together with Restless Development and Zambia Open Community Schools (ZOCS), ZCEA will work with children, communities, civil society organisations, traditional leaders and duty bearers to increase awareness, understanding and application of the Children’s Code Act under the EU-funded project, titled: Enhancing Civil Society’s Role in Advancing Children’s Rights and Supporting the Implementation of the Children’s Code Act. The project will be implemented in the six districts:

Central Province (Chibombo and Kabwe)

Southern Province (Choma and Sinazongwe)

North-western province (Kalumbila and Solwezi).

Project Duration:

This is a three-year four-month (40 months) fixed term contract beginning January 2026.

Job Purpose:

To work closely with the Head of Finance in all aspects of financial, administration and human resources management and ensure that ZCEA’s policies and procedures are effectively implemented and complied with.

Key Responsibilities:

Oversee all finance and accounting functions including budgeting; asset management; cash flow management; payroll; financial; monthly reconciliations, variance and accounts analysis in accordance with generally accepted accounting principles, and all other applicable laws, rules and guidelines for the EU funded project.

Scope and duties:

• Coordinating financial management tasks, including managing day-to-day accounting functions such as posting transactions to the accounting package,
• Prepare annual financial reports timely
• Perform all bank and cash reconciliations monthly
• Timely submission of financial reports to the FAM based on donor approved formats.
• Review payments and liquidations from the Project Coordinators for correctness, accuracy and budget.
• Ensure all project receipts are in line with EU rules and regulations.
• Orient project and partner staff on the EU rules and regulations to ensure improved adherence to rules and regulations.
• Overseeing the maintenance of financial records in compliance with donors’ requirements.
• Ensure accurate and organised filing system both electronic and physical
• Ensure adherence to internal controls and ZCEA rules and regulations
• Assist with preparation of annual accounts for the annual audit and to facilitate the audit process for the project.
• Ensuring the effective coordination of all finance and administrative functions through appropriate maintenance of records.
• Safeguarding all movable and immovable properties and management of all financial resources for the project.
• Development of a chart of accounts according to the EU approved budget for the project period.

Qualifications

• Grade 12 School Certificate or equivalent
• Degree in Accounting or equivalent
• Three (3) years of experience with EU-funded projects or programs
• A fully paid-up member of the Zambia Institute of Chartered Accountant (ZICA).

Desired Personal Attributes

• Hands‐on use of a variety of accounting software packages such as Sage Pastel Evolution
• Experience and demonstrated knowledge and experience with various donor regulations and control systems preferred
• Demonstrated leadership, versatility, and integrity
• Excellent written and oral communication skills
• Excellent computer skills
• Ability to prioritize multiple tasks and meet deadlines.
• Result oriented and organisational capacity.
• Ability to work with a team in a fast-paced environment
• Analytical skills and decision-making ability even in complex and sensitive situations
• Able to undertake capacity building of ZCEA finance and non‐finance staff.

Contract Types:

These are full-time contracts valid for one-year and renewable upon production of quality deliverables and availability of resources.

CHILD PROTECTION AND SAFEGUARDING:

The post-holder(s) will have regular contact with children and young people (e.g. once a week or more) or intensive contact (e.g. ten days or more within one month) as they work directly on the project. They will be responsible for the day-to-day implementation of project activities, including the distribution of food items during meetings and training. In line with the European Union Grant Contract Annexes and the Zambia Civic Education Association (ZCEA) Child Protection and Safeguarding Policy, ZCEA applies a zero-tolerance approach to sexual exploitation, abuse, and harassment (SEAH), all forms of harassment (including sexual harassment), and discrimination. All shortlisted and selected candidates will be subjected to safeguarding-compliant recruitment procedures, including reference checks, background screening, and a mandatory commitment to comply with ZCEA’s safeguarding and code of conduct requirements.

Work Hours: 8

Experience in Months: 12

Level of Education: bachelor degree

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