Summary
Date Posted: Wednesday, September 13 2023, Base Salary: Not Disclosed

JOB DETAILS:
• Free Haven Community Initiative (FHCI) is a registered poverty-alleviation Non-Governmental Organization (NGO) located in Livingstone Zambia that has four main areas of focus: Education, Health, Nutrition, and Empowerment.
• To read more about us and our projects, visit fhcizambia.org
• We are currently looking to fill the role of a Human Resource Specialist at FHCI.
• Please do NOT apply if you do not have the following:

Qualifications and Requirements:
• Competency in Mathematics and Technology: The ideal candidate should possess strong mathematical skills and be proficient in using technology, including Microsoft Office and computer applications.
• Minimum 5 Years of HR Experience: Candidates must have a minimum of 5 years of relevant experience in the field of Human Resources, along with a diploma or degree in Human Resources or a related field.
• Certificate in Cultural Diversity: A certificate in cultural diversity is required to ensure the candidate can effectively promote diversity and inclusion within the organization.
• Communication Certificate: Candidates should hold a communication certificate to demonstrate strong communication skills, both written and verbal.
• Three Professional References: Applicants are required to provide at least three professional references who can speak to their qualifications and work experience.
• Residence in Livingstone: Candidates must reside or be willing to relocate to Livingstone, Zambia, to be considered for this position.

Roles and Responsibilities:
• Contract Management: Responsible for submitting employment contracts to the labor office and ensuring compliance with legal requirements.
• Contract Updates: Annually update and maintain employee contracts, ensuring that they accurately reflect current terms and conditions.
• Conflict Resolution: Act as a mediator and handle workplace conflicts with sensitivity and professionalism, striving to maintain a harmonious work environment.
• Personal Development Support: Conduct regular one-on-one meetings with staff members to discuss and support their personal and career development goals.
• Staff Performance Reviews: Co-facilitate annual and biannual staff performance review meetings
• Staff Handbook & Policies: Updating the Staff Handbook and Policies and going through these with staff annually.
• Schedules: Create and organize Google Calendar staff meetings and events weekly.
• Timekeeping and Recordkeeping: Monitor and record working hours for all employees, maintaining an accurate master sheet to facilitate payroll and attendance tracking.
• Diversity and Inclusion Workshops: Develop and lead workshops to promote cultural diversity and inclusion among staff, fostering a respectful and inclusive workplace.
• Volunteer and Intern Orientation: Organize and conduct orientation and induction programs for volunteers and interns, ensuring they are well-prepared for their roles.
• Volunteer Application Management: Review and handle volunteer CVs and applications, assessing suitability and aligning with organizational needs.
• Applicant Interviews and Hiring: Conduct interviews and make hiring decisions for both volunteers and job applicants, ensuring a thorough and fair selection process.
• Job Application Creation: Create and manage job postings and applications for open positions within the organization, attracting qualified candidates

Interview Process:
• Interviews for this position will be conducted during the last week of September. Shortlisted candidates will be notified and provided with further details regarding the interview process.

Volunteer Period:
• The selected candidate will be expected to start volunteering in October for a duration of 2 and a half months. This period will serve as an opportunity to assess mutual fit and alignment with the organization’s goals and values.
• Full-time Paid Position:
• The full-time paid position will commence in January 2024. This transition period allows for a seamless integration into the organization’s workforce.

Salary Range:
• The net salary for this position is in the range of K5,000 to K7,000 per month, commensurate with qualifications and experience.

Education Requirement: No Requirements

Work Hours: 8

Experience in Months: 60

Level of Education:

Job application procedure
• The deadline for submitting applications is September 22nd 2023. Please ensure that all application materials are submitted by this date to be considered for the position.
• Interested and qualified? Click here to apply

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