Vacancy title:
Logistics Officer

Jobs at:
IntraHealth International - Rwanda

Deadline of this Job:
10th September 2018

Duty Station:
Kigali, Rwanda

Summary
Date Posted: 27th August 2018 , Base Salary: Not Disclosed , Employment Type: Full-Time

At IntraHealth, we are a global team of creative, committed humanitarians on a mission. We are advocates, technologists, health workers, and communicators. Program officers, finance experts, and technical leaders. We are passionate and diverse. And we’re united in our belief that everyone everywhere should have the health care they need to thrive. That’s why we work every day to improve the performance of health workers around the world and strengthen the systems in which they work.
For almost 40 years in over 100 countries, IntraHealth has partnered with local communities to make sure health workers are present where they’re needed most, ready to do the job, connected to the technology they need, and safe to do their very best work.
Our programs are designed with a deep understanding of and appreciation for the context of human rights, gender equality and discrimination, economic empowerment, and changing populations. And the longstanding relationships we’ve built with government agencies, private-sector partners, and members of civil society make our efforts stronger and more effective.

JOB DETAILS:
Why Choose IntraHealth
Join us and together we can make lasting changes in global health—for all of us.
SUMMARY OF ROLE
IntraHealth seeks a Logistics Officer for the USAID Ingobyi Activity. The Ingoybi Activity will support the Rwandan Ministry of Health (MOH) to contribute to the reduction of infant and maternal mortality and incidence of malaria in Rwanda, focusing on improving the availability, quality and utilization of RMNCH and malaria services and improving the health of women, adolescents, and children under five. The Logistics Officer will handle all local travel arrangements for the Activity. This includes assisting with ground transport arrangements for guests and Activity staff; managing Activity vehicles in terms of driver allocation, maintenance, fleet scheduling, fuel, and mileage monitoring; manage air travel in liaison with the travel agent; enforce motor vehicle usage policy; review of ground transport, vehicle maintenance, and air travel bills; and supervise the drivers. S/he works closely with the Admin & HR Manager in coordination with the technical and finance teams in the country office. The Logistics Officer reports directly to the Admin & HR Manager.
ESSENTIAL FUNCTIONS

• Oversee the management and allocation of up to 10 office vehicles including tracking, parking and security
  
• Coordinate and process car hire and local air travel requests from users in line with approved logistic plans ensuring cost effectiveness
  
• Manage the contracted car hire firms to ensure satisfactory and efficient services to the users within the approved rates
  
• Manage and organize ground transport logistics in the most cost effective and efficient manner and as per stipulated travel policies and any applicable regulations
  
• Take leadership in ensuring the ordered services for transportation including air and ground are provided satisfactorily
  
• In coordination with the drivers, ensure monthly reports are prepared on vehicle mileage, fuel consumption, repairs and maintenance
  
• Ensure all vehicles are in good working condition and supervise their maintenance and cleanliness
  
• Maintain updated and easily accessible motor vehicles and logistic files
  
• Monitor international travels against the donor pre-approved trips and any specific approvals required
  
• Organize for required accommodation and other logistics for staff travelling both locally and internationally including those visiting the Ingobyi office
  
• Perform other duties as assigned
  MINIMUM REQUIREMENTS
  
• Bachelor’s degree in Business Management or an equivalent relevant field
  
• At least 4 years working experience in managing a busy logistics environment
  
• Good knowledge of USAID rules and regulations and donor requirements
  
• Proficiency in Microsoft office (Outlook, Word, Excel, and PowerPoint)
  
• Ability to handle multiple tasks simultaneously with prioritization
  Summary of Benefits
  IntraHealth International, Inc. is a great place to work and prides itself on its comprehensive benefits package. We offer competitive salaries and a dynamic inclusive work environment which supports health workers so they can improve the lives of people throughout the world.
  IntraHealth International is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law, and requires affirmative action to ensure equality of opportunity in all aspects of employment. This is also to include inquiry about, disclosing, or discussing their compensation or the compensation of other applicants or employees.