Summary
Date Posted: Thursday, February 04, 2021 , Base Salary: Not Disclosed

JOB DETAILS:
Terms of Reference – MNRCS Account Clerk and Administrator
Employer – Mpumba Natural Resource Conservation Society (MNRCS)
Location – Chintumukulu Community Conservation Centre, app. 70km south of Mpika.
Job Title – MNRCS Account clerk and Administrator
JOB CONTEXT
The Mpumba Natural Resource Conservation Society (MNRCS) is a community founded society that is engaged to establish and manage the Chintumukulu Conservancy as well as develop diversified community livelihoods through natural resource management in Lavushi-Manda district, Muchinga Province, Zambia. The conservancy consists of c. 10.000ha Miombo woodland and is situated between a private conservancy in the west (Mutinondo Wilderness), the Luangwa National forest in the east and several private farms in the north and south.
The society is looking for an account clerk and administrator who will be responsible for all financial and administrative matters related to the society and who will play an active role in building a society that has a strong governance and ownership.
The MNRCS Account clerk and administrator will report to the MNRCS General coordinator and board of executive members and will mainly be active in office. The MNRCS Account clerk and administrator will work closely together with WeForest Zambia representatives, who are fully supporting and supervising the MNRCS in establishing the conservancy and developing diversified community livelihoods. The MNRCS Account clerk and administrator will be based at the Chintumukulu Community Conservation Centre, which is app. 35km from the conservancy and is situated along the Great North Road near Salamo village, app. 70km south of Mpika. .

RESPONSIBILITIES
Finance
1. Responsible for the finances and accounts of the MNRCS and ensure accurate and timely delivery of financial reports, including cash book management, payroll, ledgers and other aspects of local financial management.
2. Responsible for entering financial information, timely month end close, and maintaining all financial records of the society.
3. Prepare, examine, or analyse accounting records, financial statements, or other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards.
4. Manage financial controls, analyse office and project budgets.
5. Support the General Coordinator in coordinating and facilitating all finance and administration tasks.
6. Prepare financial reports and communicate to the General Coordinator and MNRCS Board of executive members.
7. Responsible for procurement of project goods and services approved by the office.
Administration
1. Responsible for the administration of insurances, contracting and administrating services in accordance with the institution’s standards and policies.
2. Responsible for maintaining files containing job contracts and other important documents of all staff in soft and hard copy.
3. Responsible for maintaining files containing important documents related to the society in soft and hard copy.
4. Responsible for keeping record of all staff leave days and days worked in a month.
5. Assist the MNRCS General Coordinator with planning and implementing project activities.
6. Manage the day to day running of the Societies Office ensuring that office requisites and equipment are in place for all staff to perform their duties.
7. Manage fixed assets of the society and periodically review and prepare inventories of the assets.
8. Assist the field staff with logistic arrangements for training and field work.
9. Assist with other communication and reporting activities of the project.
10. Support where possible, the field team in facilitating their work such as, but not limited to, data entry, data analysis, transportation of staff to field sites whenever the project driver is indisposed and assist in field activities whenever necessary.
11. Any other duties assigned by the MNRCS General Coordinator.
12. Play an active role in building a society that has a strong governance and ownership

Job Skills: Not Specified

CANDIDATE PROFILE
• Education: a minimum certificate in Accounting, Business management and Office Administration or equivalent.
• Language: Fluent in English (both speaking and writing) and Bemba/Bisa
• Work experience: minimum 3 years relevant work experience in the sector
Skills:
• Excellent communication and numerical skills
• Previous experience with eNAPSA, PAYE and other HR Zambian Legislation
• Previous experience with building governance and ownership of small societies
• Competent with Microsoft Office applications, email and other relevant computer skills.
• Be willing to relocate and live near The Chintumukulu Community Conservation Centre in the Lavushi-Manda District, Muchinga Province
CONDITIONS
• Part-time, up to 22 hours per week. Working days and hours will vary depending on project needs and flexibility is essential.
• Employee contract of 1 year can be signed with a probation period of 3 months, starting beginning to mid-March 2021
• Based close to the The Chintumukulu Community Conservation Centre, where an office will be established
• Renumeration based on experience
• Be legally allowed and experienced to drive a motorized vehicle and motorbike will be a plus

Job Education Requirements: Not Specified

Job Experience Requirements: Not Specified

Work Hours: 8

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Job application procedure
A complete application should include:
• A recent CV
• A motivation letter stating why you want this position, and how you would take on your responsibilities and tasks
• Contact details of 2 references
Please send your application to mpumbaconservationsociety@gmail.com. 
Application deadline: 20 February 2021. Any application later then this date will not be considered.

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