Vacancy title:
Office Administrator

[Type: FULL_TIME, Industry: Business Management and Administration, Category: Admin & Office]

Jobs at:
Beca Corporation

Deadline of this Job:
Sunday, April 13 2025

Duty Station:
Ndola | Ndola | Zambia

Summary
Date Posted: Tuesday, April 8 2025, Base Salary: Not Disclosed

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JOB DETAILS:

Core Administrative Tasks:

• Organizing and Maintaining Records: This includes managing both physical and digital files, ensuring proper organization and easy retrieval of information.
• Scheduling and Calendar Management: Managing calendars, scheduling meetings, and coordinating appointments for staff and executives.
• Communication: Answering phones, handling emails, and acting as a point of contact for visitors and internal/external communication.
• Data Entry: Inputting and updating information into databases and spreadsheets. This includes invoices, receipts etc
• Travel Arrangements: Booking flights, hotels, and transportation for staff travel.
• Office Supplies: Ordering and managing office supplies and equipment. Inclusive of workers ppe
• Bookkeeping: Assisting with basic bookkeeping tasks, such as collecting invoices and managing accounts. Following up on returns , government  statutory arrangements or submissions.
• Onboarding New Employees: Assisting with the onboarding process for new hires, including preparing paperwork and providing orientation.
• Taking Minutes at Meetings: Recording and distributing meeting minutes. Giving weekly reports on status quo.
• Typing and Proofreading: Preparing letters, reports, and other documents, ensuring accuracy and professionalism.
• Maintaining Office Systems: Ensuring that office equipment and systems are functioning properly.
• Liaising with Suppliers and Contractors: Communicating with vendors and contractors to ensure smooth operations.
• Management of furnished apartments stock taking and all with up to date records.

Skills & Competencies

• Strong organizational, problem-solving, and multitasking abilities.
• Highly pro-active
• Proficiency in Microsoft Word and Excel.
• Good communication and interpersonal skills.

Qualification

• Diploma in Business Administration or other related qualification.
• 3 years of experience or more
• experience in a construction is an added advantage

Work Hours: 8

Experience in Months: 36

Level of Education: associate degree

Job application procedure
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• Application letter
• Certified Credentials
• Curriculum Vitae

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