Background

Huangshan Construction Company Limited is a reputable and fast-growing construction firm committed to quality workmanship and timely project delivery. We are seeking an efficient and detail-oriented Office Clerk & Document Clerk to support the administrative and documentation needs of our operations.

Position Summary:

The Office Clerk & Document Clerk will perform clerical and administrative tasks to support daily office activities. This role involves document management, filing, correspondence handling, data entry, and assisting project teams with construction-related documents.

Key Duties & Responsibilities:

• Perform general clerical duties including typing, photocopying, scanning, filing, binding, and data entry.
• Operate standard office equipment such as computers, printers, scanners, projectors, and photocopiers.
• Prepare, review, and process internal and external correspondence.
• Sort, distribute, and process incoming and outgoing mail, parcels, and project documentation.
• Maintain manual and electronic filing systems for project documents, contracts, drawings, BOQs, site reports, and correspondence.
• Upload, track, and file documents on online/cloud platforms.
• Assist engineers and project managers with documentation (construction drawings, Auto CAD files, site instructions, inspection reports).
• Manage office calendars, schedule meetings, and coordinate appointments.
• Conduct guided tours for visitors or consultants as required.
• Maintain inventory of office and stationery supplies.
• Support HR, procurement, and project management with administrative tasks.
• Ensure compliance with documentation standards and confidentiality.
• Perform any other related duties as assigned.

Required Skills & Competencies:

• Excellent verbal and written communication skills.
• Strong interpersonal and customer service skills.
• High level of organization, accuracy, and attention to detail.
• Proficiency in Microsoft Office Suite.
• Knowledge of construction documentation, AutoCAD, Power BI, and engineering software.
• Strong digital literacy and ability to file documents on online/cloud platforms.
• Ability to manage time effectively in a busy construction environment.
• Ability to work independently and in a team.

Education & Experience:

• Diploma in Business Administration, Office Management, Secretarial Studies, or related field.
• At least 2 years of experience in clerical or document control roles.
• Experience with filing systems, digital archiving, or construction documentation is an added advantage.

Physical Requirements:

• Prolonged periods of sitting and computer work.
• Occasional lifting or movement of office files or equipment.

• Perform general clerical duties including typing, photocopying, scanning, filing, binding, and data entry.
• Operate standard office equipment such as computers, printers, scanners, projectors, and photocopiers.
• Prepare, review, and process internal and external correspondence.
• Sort, distribute, and process incoming and outgoing mail, parcels, and project documentation.
• Maintain manual and electronic filing systems for project documents, contracts, drawings, BOQs, site reports, and correspondence.
• Upload, track, and file documents on online/cloud platforms.
• Assist engineers and project managers with documentation (construction drawings, Auto CAD files, site instructions, inspection reports).
• Manage office calendars, schedule meetings, and coordinate appointments.
• Conduct guided tours for visitors or consultants as required.
• Maintain inventory of office and stationery supplies.
• Support HR, procurement, and project management with administrative tasks.
• Ensure compliance with documentation standards and confidentiality.
• Perform any other related duties as assigned.

• Excellent verbal and written communication skills.
• Strong interpersonal and customer service skills.
• High level of organization, accuracy, and attention to detail.
• Proficiency in Microsoft Office Suite.
• Knowledge of construction documentation, AutoCAD, Power BI, and engineering software.
• Strong digital literacy and ability to file documents on online/cloud platforms.
• Ability to manage time effectively in a busy construction environment.
• Ability to work independently and in a team.

• Diploma in Business Administration, Office Management, Secretarial Studies, or related field.
• At least 2 years of experience in clerical or document control roles.
• Experience with filing systems, digital archiving, or construction documentation is an added advantage.