Personal Assistant
2025-08-12T16:23:00+00:00
Zambia Chamber of Commerce and Industry
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https://www.greatzambiajobs.com/jobs/
FULL_TIME
Lusaka
Lusaka
10101
Zambia
Business Management and Administration
Admin & Office
2025-08-22T17:00:00+00:00
Zambia
8
We are seeking an organized, proactive and highly professional Personal Assistant to provide comprehensive support to the Chief Executive Officer (CEO). The successful candidate will be responsible for managing the CEO’s schedule, coordinating executive communications and ensuring the smooth operation of the CEO’s office. This role is ideal for someone with a high level of integrity, discretion, and excellent organizational skills, ready to thrive in a fast-paced environment.
KEY RESPONSIBILITIES:
- Act as the liaison for the CEOs in matters pertaining to the Board and Board committees, ensuring all governance processes adhere to regulatory standards and best practices.
- Ensure all the CEO’s documents, reports and presentations are meticulously prepared, formatted and reviewed for quality and accuracy.
- Oversee email, correspondence and file management, ensuring confidentiality and timely responses to inquiries.
- Handle all correspondence with a customer-centric approach, ensuring ZACCI’s strategic partners and stakeholders receive timely and professional communication.
- Prepare background briefings, bios and relevant materials for meetings and engagements with new stakeholders.
- Develop, implement and manage administrative processes and procedures to ensure the efficient operation of the CEO’s office.
- Organize travel and monitor budgets to optimize the use of the CEO’s time and resources.
- Support the collation and preparation of Board reports, maintaining compliance with ZACCI’s policies and governance guidelines.
Qualifications and Experience
- Grade 12 Certificate or equivalent.
- Bachelor’s Degree in Business Administration, Public Administration, Communications, Human Resources, Commerce, Economics, or a related field.
- At least 1 years of experience in an executive administrative role, including experience with Board secretariat functions.
- Demonstrated experience in governance processes and a strong understanding of Board and committee operations.
- Proven experience in delivering high-quality administrative and office support services.
Act as the liaison for the CEOs in matters pertaining to the Board and Board committees, ensuring all governance processes adhere to regulatory standards and best practices. Ensure all the CEO’s documents, reports and presentations are meticulously prepared, formatted and reviewed for quality and accuracy. Oversee email, correspondence and file management, ensuring confidentiality and timely responses to inquiries. Handle all correspondence with a customer-centric approach, ensuring ZACCI’s strategic partners and stakeholders receive timely and professional communication. Prepare background briefings, bios and relevant materials for meetings and engagements with new stakeholders. Develop, implement and manage administrative processes and procedures to ensure the efficient operation of the CEO’s office. Organize travel and monitor budgets to optimize the use of the CEO’s time and resources. Support the collation and preparation of Board reports, maintaining compliance with ZACCI’s policies and governance guidelines
Grade 12 Certificate or equivalent. Bachelor’s Degree in Business Administration, Public Administration, Communications, Human Resources, Commerce, Economics, or a related field. At least 1 years of experience in an executive administrative role, including experience with Board secretariat functions. Demonstrated experience in governance processes and a strong understanding of Board and committee operations. Proven experience in delivering high-quality administrative and office support services.
JOB-689b6a646c3f9
Vacancy title:
Personal Assistant
[Type: FULL_TIME, Industry: Business Management and Administration, Category: Admin & Office]
Jobs at:
Zambia Chamber of Commerce and Industry
Deadline of this Job:
Friday, August 22 2025
Duty Station:
Lusaka | Lusaka | Zambia
Summary
Date Posted: Tuesday, August 12 2025, Base Salary: Not Disclosed
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JOB DETAILS:
We are seeking an organized, proactive and highly professional Personal Assistant to provide comprehensive support to the Chief Executive Officer (CEO). The successful candidate will be responsible for managing the CEO’s schedule, coordinating executive communications and ensuring the smooth operation of the CEO’s office. This role is ideal for someone with a high level of integrity, discretion, and excellent organizational skills, ready to thrive in a fast-paced environment.
KEY RESPONSIBILITIES:
- Act as the liaison for the CEOs in matters pertaining to the Board and Board committees, ensuring all governance processes adhere to regulatory standards and best practices.
- Ensure all the CEO’s documents, reports and presentations are meticulously prepared, formatted and reviewed for quality and accuracy.
- Oversee email, correspondence and file management, ensuring confidentiality and timely responses to inquiries.
- Handle all correspondence with a customer-centric approach, ensuring ZACCI’s strategic partners and stakeholders receive timely and professional communication.
- Prepare background briefings, bios and relevant materials for meetings and engagements with new stakeholders.
- Develop, implement and manage administrative processes and procedures to ensure the efficient operation of the CEO’s office.
- Organize travel and monitor budgets to optimize the use of the CEO’s time and resources.
- Support the collation and preparation of Board reports, maintaining compliance with ZACCI’s policies and governance guidelines.
Qualifications and Experience
- Grade 12 Certificate or equivalent.
- Bachelor’s Degree in Business Administration, Public Administration, Communications, Human Resources, Commerce, Economics, or a related field.
- At least 1 years of experience in an executive administrative role, including experience with Board secretariat functions.
- Demonstrated experience in governance processes and a strong understanding of Board and committee operations.
- Proven experience in delivering high-quality administrative and office support services.
Work Hours: 8
Experience in Months: 12
Level of Education: bachelor degree
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