Vacancy title:
Procurement Assistant

[Type: FULL_TIME, Industry: Nonprofit, and NGO, Category: Transportation & Logistics]

Jobs at:
Living Water International

Deadline of this Job:
Saturday, June 21 2025

Duty Station:
Chipata | Chipata | Zambia

Summary
Date Posted: Tuesday, June 17 2025, Base Salary: Not Disclosed

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JOB DETAILS:

Purpose of the Position:

• The purpose is to provide support to the Procurement Department (Procurement Officer) by ensuring that all aspects of procurement for LWI Chipata WPA are efficiently and effectively managed.

Primary Responsibilities and Duties

• Assist in sourcing quotations from vendors in response to user department requests, ensuring all specifications are met.
• Assist in the preparation and processing of purchase orders and requisitions, following established procurement guidelines.
• Inspect and verify delivered goods to ensure they meet the required specifications and compliance standards.
• Follow all the policies of the LWI Procurement Manual and use all the procurement forms adequately.
• Ensure compliance with procurement policy and internal controls.
• Helping to identify potential procurement requirements.
• Ensure procurement documents have adequate documentation.
• Help compare quotation prices received from various vendors to make sound purchasing decisions.
• Ensure that all payment vouchers have all the necessary supporting documents before submitting to finance for processing.
• Carry out clerical duties in the procurement office.
• Inventory items to determine which ones need to be procured.
• Any other duties may be assigned by management.

Minimum Education and Experience Competencies

• Diploma or Degree in Purchasing and Supply, Business Administration, or a related field.
• ZIPS or CIPS membership is a requirement.
• Experience in procurement procedures.

Competencies and Other Skills

• MUST be a committed Christian with personal relationship with Christ Jesus.
• Fluent in English both written and spoken.
• Timely following up on contracts and checking on back-ordered items.
• Good mathematics skills and ability to quickly calculate the cost of goods and services.
• Trustworthy and does not abuse authority or misappropriate funds.
• Proficient in Microsoft program.

Work Hours: 8

Experience in Months: 24

Level of Education: associate degree

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