Procurement Officer
2025-08-29T21:51:58+00:00
Jhpiego
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https://www.jhpiego.org/countries-we-support/zambia/
FULL_TIME
Lusaka
Lusaka
10101
Zambia
Professional Services
Transportation & Logistics
2025-09-10T17:00:00+00:00
Zambia
8
Overview
To ensure complete procurement documentation is processed according to policy and established procedures, and undertake all procurement requirements of the Country Office. The Procurement Officer will ensure that he/she find suitable vendors/suppliers following the organization’s procurement process. This includes sourcing, negotiating, purchasing, and liaising with all vendors/suppliers and ensuring implementation of Procurement processes and procedures are complied with to avoid risk to the organization.
Responsibilities
- Perform procurement functions including: Soliciting for quotations, negotiating prices, delivery, and after-sales services with vendors, raising Purchase Orders, Tax letters, and forwarding to vendors/suppliers.
- Processing all procurement requests from end users, including making reservations for both accommodation and conference facilities
- Generate Basis for Vendor Selection (BVS) and ensure that it is fully approved.
- Ensure that purchase orders are shared with the vendors and the Stores office when approved.
- Ensure that invoices for vendors are submitted to Finance for timely payment.
- Assist in the clearance of shipments from customs or any other government body in collaboration with appropriate staff.
- Work with the Logistics and Supply Chain Officer to ensure that documentation related to the donation/handover of supplies or equipment to facilities supported by Jhpiego is properly kept.
- Act as the secretary of the Procurement Committee
- Maintain and update procurement records and ensure that copies are properly filed.
- Implement the procurement s /policies as outlined by Jhpiego.
- Assist in coordinating with Baltimore staff on approvals, shipments, clearing, and deliveries to the office.
Required Qualifications
- Degree in Purchasing and Supply or another related field
- Minimum 5 years relevant experience.
- Must be a member of the Zambia Institute of Purchasing and Supply
- Experience working in an INGO is a plus
- Computer skills, including demonstrated hands-on experience in MS Word, MS PowerPoint, and MS Excel.
- Strong organizational, time management abilities, and high attention to detail
- An understanding of relevant legislation, USG regulations, policies, and procedures relating to procurement
- Experience working in a multicultural organization
- Self-motivated, proactive, and have a positive attitude to work requiring minimal supervision
Perform procurement functions including: Soliciting for quotations, negotiating prices, delivery, and after-sales services with vendors, raising Purchase Orders, Tax letters, and forwarding to vendors/suppliers. Processing all procurement requests from end users, including making reservations for both accommodation and conference facilities Generate Basis for Vendor Selection (BVS) and ensure that it is fully approved. Ensure that purchase orders are shared with the vendors and the Stores office when approved. Ensure that invoices for vendors are submitted to Finance for timely payment. Assist in the clearance of shipments from customs or any other government body in collaboration with appropriate staff. Work with the Logistics and Supply Chain Officer to ensure that documentation related to the donation/handover of supplies or equipment to facilities supported by Jhpiego is properly kept. Act as the secretary of the Procurement Committee Maintain and update procurement records and ensure that copies are properly filed. Implement the procurement s /policies as outlined by Jhpiego. Assist in coordinating with Baltimore staff on approvals, shipments, clearing, and deliveries to the office.
Degree in Purchasing and Supply or another related field Minimum 5 years relevant experience. Must be a member of the Zambia Institute of Purchasing and Supply Experience working in an INGO is a plus Computer skills, including demonstrated hands-on experience in MS Word, MS PowerPoint, and MS Excel. Strong organizational, time management abilities, and high attention to detail An understanding of relevant legislation, USG regulations, policies, and procedures relating to procurement Experience working in a multicultural organization Self-motivated, proactive, and have a positive attitude to work requiring minimal supervision
JOB-68b220fecd1d3
Vacancy title:
Procurement Officer
[Type: FULL_TIME, Industry: Professional Services, Category: Transportation & Logistics]
Jobs at:
Jhpiego
Deadline of this Job:
Wednesday, September 10 2025
Duty Station:
Lusaka | Lusaka | Zambia
Summary
Date Posted: Friday, August 29 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Overview
To ensure complete procurement documentation is processed according to policy and established procedures, and undertake all procurement requirements of the Country Office. The Procurement Officer will ensure that he/she find suitable vendors/suppliers following the organization’s procurement process. This includes sourcing, negotiating, purchasing, and liaising with all vendors/suppliers and ensuring implementation of Procurement processes and procedures are complied with to avoid risk to the organization.
Responsibilities
- Perform procurement functions including: Soliciting for quotations, negotiating prices, delivery, and after-sales services with vendors, raising Purchase Orders, Tax letters, and forwarding to vendors/suppliers.
- Processing all procurement requests from end users, including making reservations for both accommodation and conference facilities
- Generate Basis for Vendor Selection (BVS) and ensure that it is fully approved.
- Ensure that purchase orders are shared with the vendors and the Stores office when approved.
- Ensure that invoices for vendors are submitted to Finance for timely payment.
- Assist in the clearance of shipments from customs or any other government body in collaboration with appropriate staff.
- Work with the Logistics and Supply Chain Officer to ensure that documentation related to the donation/handover of supplies or equipment to facilities supported by Jhpiego is properly kept.
- Act as the secretary of the Procurement Committee
- Maintain and update procurement records and ensure that copies are properly filed.
- Implement the procurement s /policies as outlined by Jhpiego.
- Assist in coordinating with Baltimore staff on approvals, shipments, clearing, and deliveries to the office.
Required Qualifications
- Degree in Purchasing and Supply or another related field
- Minimum 5 years relevant experience.
- Must be a member of the Zambia Institute of Purchasing and Supply
- Experience working in an INGO is a plus
- Computer skills, including demonstrated hands-on experience in MS Word, MS PowerPoint, and MS Excel.
- Strong organizational, time management abilities, and high attention to detail
- An understanding of relevant legislation, USG regulations, policies, and procedures relating to procurement
- Experience working in a multicultural organization
- Self-motivated, proactive, and have a positive attitude to work requiring minimal supervision
Work Hours: 8
Experience in Months: 60
Level of Education: bachelor degree
Job application procedure
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