Summary
Date Posted: Monday, October 19, 2020 , Base Salary: Not Disclosed

JOB DETAILS:
About CRS
Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identify is at the heart of our mission and operations. We welcome as part of our staff and as partner’s people of all faiths and secular traditions who share our values and commitment to serving those in need. Since 2000 CRS Zambia has been implementing several programs to support vulnerable Zambians. Its recent programming areas include: nutrition, agriculture, food security, HIV/AIDS, WASH, financial inclusion, and early child development.
Position Summary
The Administrative Assistant provides responsive, effective, and efficient administrative support services in the Administration Unit including Logistics, Fleet, Procurement, Security and Safety in support of the Operations Department. S/he promotes stewardship of resources and ensuring that a high-quality service approach is integrated into administrative systems, policies and procedures. He or She will be reporting to the Administration Manager. .

Key Responsibilities
• Provide high quality and efficient support to CP operations and administration functions; receiving/ attending to visitors, receiving and redirecting calls, phone and taxi usage and administration, raising requisitions, processing payment requests, receiving goods
• Provide travel and logistics support and services to staff and visitors, event-planning activities including delegation visits, trainings and workshops
• Coordinate with CRS country program assistance on activities when required
• Manage all country program services for utilities and reconcile these in a timely manner to ensure efficient processing of payments.
• Help address challenges that affect the proper stewardship and optimal utilization of program assets and resources
• Ensure administrative systems, processes, and policies are in line with CRS Zambia standards and donor and local law regulations
• Recommend changes in office practices and coordinate revision of systems, policies, and procedures to contribute to operational excellence
• Serve as the key liaison and maintain relationships with relevant external stakeholders (service providers, etc.) on assigned administrative matters and ensure required authorizations and documents are up to date

Job Skills: Not Specified

Qualifications
• Minimum of Diploma in Business Administration or Management
• Minimum of three (3) years of work experience in administrative support functions with an NGO, with increasing responsibility including office management experience
• Procurement experience a plus
• Proficient in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems
• Excellent verbal and written English skills
Personal Skills
• Strong customer service orientation with very good communication and interpersonal skills
• Ethical conduct and ability to maintain confidentiality
• Proactive, resourceful, solutions-oriented and results-oriented
• Planning, organization and time management skills
• Ability to make sound judgment and good decisions

Job Education Requirements: Minimum of Diploma

Job Experience Requirements: Not Specified

Work Hours: 8

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Job application procedure
To apply for this job email your details to crszambiajobs@crs.org  

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