Receptionist/Secretary
2025-05-07T09:20:44+00:00
Horizon Properties Limited
https://cdn.greatzambiajobs.com/jsjobsdata/data/employer/comp_5919/logo/Horizon%20Properties.png
https://thehorizonproperties.com/
FULL_TIME
Lusaka
Lusaka
10101
Zambia
Professional Services
Admin & Office
2025-05-10T17:00:00+00:00
Zambia
8
Job Purpose:
To provide efficient front-desk reception services and comprehensive secretarial support to ensure smooth day-to-day office operations. The Receptionist/Secretary serves as the first point of contact for visitors and callers while also managing administrative and clerical duties for the team or department.
Key Responsibilities:
Reception Duties:
- Greet and direct visitors in a professional and welcoming manner.
- Answer and manage incoming calls, emails, and other communications.
- Maintain the reception area in a clean and orderly state.
- Manage visitor logs, issue visitor passes, and ensure security protocols are followed.
- Receive, sort, and distribute incoming mail and deliveries.
Secretarial/Administrative Support:
- Draft and format correspondence, reports, memos, and other documents.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Maintain filing systems (physical and digital), ensuring document security and accessibility.
- Take meeting minutes and distribute them as required.
- Order office supplies and coordinate with vendors for facility-related needs.
- Perform basic data entry and assist with record-keeping.
Skills and Competencies:
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Professional appearance and demeaner.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Attention to detail and ability to maintain confidentiality.
- Time management and problem-solving skills.
Qualifications & Experience:
- Diploma in Office Administration, Secretarial Studies, or related field.
- At least 1–3 years of experience in a receptionist or secretarial role.
- Familiarity with office equipment (printers, copiers, multi-line phone systems).
- Experience with scheduling software or basic office systems is an advantage.
Key Relationships:
- Internal: Office staff, management, HR, IT.
- External: Visitors, clients, service providers, vendors.
Reception Duties: Greet and direct visitors in a professional and welcoming manner. Answer and manage incoming calls, emails, and other communications. Maintain the reception area in a clean and orderly state. Manage visitor logs, issue visitor passes, and ensure security protocols are followed. Receive, sort, and distribute incoming mail and deliveries. Secretarial/Administrative Support: Draft and format correspondence, reports, memos, and other documents. Schedule and coordinate meetings, appointments, and travel arrangements. Maintain filing systems (physical and digital), ensuring document security and accessibility. Take meeting minutes and distribute them as required. Order office supplies and coordinate with vendors for facility-related needs. Perform basic data entry and assist with record-keeping.
Excellent communication and interpersonal skills. Strong organizational and multitasking abilities. Professional appearance and demeaner. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). Attention to detail and ability to maintain confidentiality. Time management and problem-solving skills.
Diploma in Office Administration, Secretarial Studies, or related field. At least 1–3 years of experience in a receptionist or secretarial role. Familiarity with office equipment (printers, copiers, multi-line phone systems). Experience with scheduling software or basic office systems is an advantage.
JOB-681b25ec50a14
Vacancy title:
Receptionist/Secretary
[Type: FULL_TIME, Industry: Professional Services, Category: Admin & Office]
Jobs at:
Horizon Properties Limited
Deadline of this Job:
Saturday, May 10 2025
Duty Station:
Lusaka | Lusaka | Zambia
Summary
Date Posted: Wednesday, May 7 2025, Base Salary: Not Disclosed
Similar Jobs in Zambia
Learn more about Horizon Properties Limited
Horizon Properties Limited jobs in Zambia
JOB DETAILS:
Job Purpose:
To provide efficient front-desk reception services and comprehensive secretarial support to ensure smooth day-to-day office operations. The Receptionist/Secretary serves as the first point of contact for visitors and callers while also managing administrative and clerical duties for the team or department.
Key Responsibilities:
Reception Duties:
- Greet and direct visitors in a professional and welcoming manner.
- Answer and manage incoming calls, emails, and other communications.
- Maintain the reception area in a clean and orderly state.
- Manage visitor logs, issue visitor passes, and ensure security protocols are followed.
- Receive, sort, and distribute incoming mail and deliveries.
Secretarial/Administrative Support:
- Draft and format correspondence, reports, memos, and other documents.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Maintain filing systems (physical and digital), ensuring document security and accessibility.
- Take meeting minutes and distribute them as required.
- Order office supplies and coordinate with vendors for facility-related needs.
- Perform basic data entry and assist with record-keeping.
Skills and Competencies:
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Professional appearance and demeaner.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Attention to detail and ability to maintain confidentiality.
- Time management and problem-solving skills.
Qualifications & Experience:
- Diploma in Office Administration, Secretarial Studies, or related field.
- At least 1–3 years of experience in a receptionist or secretarial role.
- Familiarity with office equipment (printers, copiers, multi-line phone systems).
- Experience with scheduling software or basic office systems is an advantage.
Key Relationships:
- Internal: Office staff, management, HR, IT.
- External: Visitors, clients, service providers, vendors.
Work Hours: 8
Experience in Months: 12
Level of Education: associate degree
Job application procedure
Interested in applying for this job? Click here to submit your application now.
All Jobs | QUICK ALERT SUBSCRIPTION
