SHRO-Administration and Payroll
2025-06-26T16:05:48+00:00
Indeni Energy Company Limited
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https://www.indeni.com.zm/
FULL_TIME
Utilities
Management
2025-07-07T17:00:00+00:00
Zambia
8
The SHRO-Administration and Payroll is responsible for overseeing HR administrative operations and ensuring timely, accurate processing of payroll. The role supports organizational efficiency by maintaining compliant employee records, coordinating benefits administration, and ensuring adherence to labor laws and internal policies related to compensation, leave, and statutory deductions. Liaise with Clinic staff on the daily operations of the Clinic. The job reports to Human Resource Manager. Age limit 25 to 40.
A MAIN DUTIES/ACCOUNTABILITIES
1. Administer the Performance Appraisal Scheme in respect of employees below Head of Department level by maintaining records, succession charts, recommendations and other issues pertaining to the appraisal
2. Administer salaries, increments, annual/local leave, leave commutations, etc. maintain daily attendance, monitor overtime, enforce deductions of salaries for unofficial absences from duty. Manage end-to-end payroll processing and ensure accurate computation of salaries and benefits.
3. Analyses monthly labour utilization through reports.
4. Initiate and ensure that payments are made to employees eg. NAPSA, Pension for Retirees, contribution refunds and Group Life Assurance for deceased estates. Enforce discipline among subordinate staff in accordance with the Company’s Disciplinary Code
5. Maintain Job Evaluation Systems to ensure fair and suitable remuneration structures for all categories of employees. Attend to all queries arising from same.
6. Ensure statutory payments to NAPSA, Workers Compensation, and Pensions & Insurance Authority through liaison with Finance Department.
7. Maintain employee personal files and ensures that they are updated as circumstances change e.g. mantal status, salaries, job promotions etc.
8. Ensure HR administrative procedures comply with labor laws and internal policies. Prepare payroll reports, headcount reports, and other HR-related metrics for management
9. Plan, monitor, evaluate the day to day activities of the clinic to ensure its smooth running in providing health services to employees. Matters of medical nature affecting employees for Managements’ decisions
B. MINIMUM REQUIREMENTS
1. Bachelor’s Degree in Human Resources Management, Business Administration, or related field.
2. Master’s Degree in any related field is recommended.
3. Professional HR certification (e.g., ZIHRM, SHRM, CIPD) is an added advantage.
4. A minimum of 5-10 years of relevant experience, including at least Three-year period of leadership.
5. Potentially working with HRIS integrations
6. Sound knowledge of Zambian labor laws, social security, and taxation regulations.
A. MAIN DUTIES/ACCOUNTABILITIES 1. Ensures maintenance of up to date records and registers of fixed assets and that assets are properly accounted for in order to compute the net book value 2. Prepares and compiles quarterly management reports-Financial part ie, profit and loss account and balance sheet, summary of fixed assets schedule and a three-month cash forecast together with perspective notes to the accounts, and also incorporates Technical report from Tech. Dept, and administrative report from Human Resources for Management decision making 3. Maintains proper accounting for stocks and supervises perpetual inventory and up to date reconciliations between stock ledger, stores ledger and physical stock 4. Co-ordinates an efficient accounting of goods in Transit Capital work in progress and fixed assets to ascertain the cost of stock and assets 5. Prepares and compiles capital expenditure report quarterly by maintaining an up to date record of projects expenditure in liaison with the Technical Department 6. Costs goods and services of third parties in order that beneficiaries pay for the goods and services 7. Institutes reconciliation’s and analyses of various accounts to ascertain an accurate accounting expenditure 8. Compiles and submits specially prepared reports, returns and statements to Total Central statistics and third parties 9. Computes company tax monthly and prepares and submits company tax return to ZRA after the financial year end as per statutory requirement 10. Maintain product sales specimen signatures from oil marketing companies and supplies specimen for Indeni authorized officials to OMCs as a control 11. Receives OMC’s orders from which STAS are raised which are used to generate product invoices. Raises also interest invoice calculated by Financial Accountant from overdue invoices Faxes and mails both the STA’s and product invoices to OMC’s as a means of asking for payment from OMC’s 12. Compare and ascertain disparities of the following a. Order received to order processed b. STA raised to STA invoiced c Invoices raised to products uplifted 13. Performs other accounting duties as assigned by the superior
1. Bachelor’s degree in Accounting, Finance, or related field. 2. Professional qualification such as ACCA, CIMA 3. MBA is highly recommended. 4. At least 3-5 years of relevant experience in management. accounting or financial analysis. 5. Proficient in Microsoft Excel and accounting software 6. Strong analytical and problem-solving skills 7. Excellent communication and interpersonal abilities.
1. Bachelor’s degree in Accounting, Finance, or related field. 2. Professional qualification such as ACCA, CIMA 3. MBA is highly recommended. 4. At least 3-5 years of relevant experience in management. accounting or financial analysis. 5. Proficient in Microsoft Excel and accounting software 6. Strong analytical and problem-solving skills 7. Excellent communication and interpersonal abilities.
JOB-685d6fdca809c
Vacancy title:
SHRO-Administration and Payroll
[Type: FULL_TIME, Industry: Utilities, Category: Management]
Jobs at:
Indeni Energy Company Limited
Deadline of this Job:
Monday, July 7 2025
Duty Station:
Ndola | Ndola | Zambia
Summary
Date Posted: Thursday, June 26 2025, Base Salary: Not Disclosed
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JOB DETAILS:
The SHRO-Administration and Payroll is responsible for overseeing HR administrative operations and ensuring timely, accurate processing of payroll. The role supports organizational efficiency by maintaining compliant employee records, coordinating benefits administration, and ensuring adherence to labor laws and internal policies related to compensation, leave, and statutory deductions. Liaise with Clinic staff on the daily operations of the Clinic. The job reports to Human Resource Manager. Age limit 25 to 40.
A MAIN DUTIES/ACCOUNTABILITIES
1. Administer the Performance Appraisal Scheme in respect of employees below Head of Department level by maintaining records, succession charts, recommendations and other issues pertaining to the appraisal
2. Administer salaries, increments, annual/local leave, leave commutations, etc. maintain daily attendance, monitor overtime, enforce deductions of salaries for unofficial absences from duty. Manage end-to-end payroll processing and ensure accurate computation of salaries and benefits.
3. Analyses monthly labour utilization through reports.
4. Initiate and ensure that payments are made to employees eg. NAPSA, Pension for Retirees, contribution refunds and Group Life Assurance for deceased estates. Enforce discipline among subordinate staff in accordance with the Company’s Disciplinary Code
5. Maintain Job Evaluation Systems to ensure fair and suitable remuneration structures for all categories of employees. Attend to all queries arising from same.
6. Ensure statutory payments to NAPSA, Workers Compensation, and Pensions & Insurance Authority through liaison with Finance Department.
7. Maintain employee personal files and ensures that they are updated as circumstances change e.g. mantal status, salaries, job promotions etc.
8. Ensure HR administrative procedures comply with labor laws and internal policies. Prepare payroll reports, headcount reports, and other HR-related metrics for management
9. Plan, monitor, evaluate the day to day activities of the clinic to ensure its smooth running in providing health services to employees. Matters of medical nature affecting employees for Managements’ decisions
B. MINIMUM REQUIREMENTS
1. Bachelor’s Degree in Human Resources Management, Business Administration, or related field.
2. Master’s Degree in any related field is recommended.
3. Professional HR certification (e.g., ZIHRM, SHRM, CIPD) is an added advantage.
4. A minimum of 5-10 years of relevant experience, including at least Three-year period of leadership.
5. Potentially working with HRIS integrations
6. Sound knowledge of Zambian labor laws, social security, and taxation regulations.
Work Hours: 8
Experience in Months: 36
Level of Education: bachelor degree
Job application procedure
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All the advertised jobs are on fixed term contracts. All applications must be emailed with the subject captioning the JOB TITLE to jobs@indeni.com.zm on and before 7th July, 2025. To access the job role profile visit Indeni Energy Facebook page at INDENI Energy Company Limited
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