Job Purpose

The Accountant – Receivables is responsible for managing the company’s accounts receivable portfolio, ensuring timely invoicing, accurate recording of revenue, effective debt collection, and maintaining strong client account relationships. The role is critical in maintaining healthy cash flow and supporting financial stability within the HR consultancy operations.

Key Responsibilities

Invoicing & Billing

• Prepare and issue accurate client invoices for HR consultancy services, retainers, recruitment assignments, labour outsourcing, and other advisory services.
• Ensure invoices align with signed contracts, service level agreements (SLAs), and agreed fee structures.
• Monitor recurring billing for retainer clients.
• Maintain updated billing schedules for all active clients.

Accounts Receivable Management

• Maintain and reconcile the accounts receivable ledger.
• Monitor outstanding balances and aging reports.
• Follow up on overdue accounts through professional communication.
• Develop and implement effective credit control procedures.

Revenue Recording & Reporting

• Record revenue transactions accurately in the accounting system.
• Reconcile revenue between operational records and financial records.
• Prepare monthly receivables and aging reports.
• Provide management with debtor performance analysis and collection forecasts.

Client Account Management

• Resolve billing discrepancies and client queries promptly.
• Maintain professional relationships with client finance departments.
• Coordinate with HR consultants and project leads to verify billable services.

Compliance & Internal Controls

• Ensure compliance with Zambian tax regulations (VAT, withholding tax where applicable).
• Maintain proper documentation for audit purposes.
• Support external and internal audit processes.
• Assist in improving financial control systems related to receivables.

Cash Flow Support

• Provide receivables projections for cash flow planning.
• Support treasury management through timely reporting of expected collections.

Qualifications & Experience

• Bachelor’s Degree in Accounting, Finance, or related field.
• Professional qualification (ACCA, ZICA, and CIMA – full or part qualification) is an added advantage.
• Minimum 3 years’ experience in accounts receivable or credit control.
• Experience in a consultancy, professional services, or HR services firm is highly desirable.
• Strong knowledge of accounting software (e.g., Pastel, QuickBooks, Sage, or similar).
• Good understanding of Zambian tax regulations.

Key Competencies

• Strong analytical and reconciliation skills.
• Excellent attention to detail and accuracy.
• Strong communication and negotiation skills.
• High level of integrity and confidentiality.
• Ability to manage multiple client accounts simultaneously.
• Strong organisational and time management skills.

• Prepare and issue accurate client invoices for HR consultancy services, retainers, recruitment assignments, labour outsourcing, and other advisory services.
• Ensure invoices align with signed contracts, service level agreements (SLAs), and agreed fee structures.
• Monitor recurring billing for retainer clients.
• Maintain updated billing schedules for all active clients.
• Maintain and reconcile the accounts receivable ledger.
• Monitor outstanding balances and aging reports.
• Follow up on overdue accounts through professional communication.
• Develop and implement effective credit control procedures.
• Record revenue transactions accurately in the accounting system.
• Reconcile revenue between operational records and financial records.
• Prepare monthly receivables and aging reports.
• Provide management with debtor performance analysis and collection forecasts.
• Resolve billing discrepancies and client queries promptly.
• Maintain professional relationships with client finance departments.
• Coordinate with HR consultants and project leads to verify billable services.
• Ensure compliance with Zambian tax regulations (VAT, withholding tax where applicable).
• Maintain proper documentation for audit purposes.
• Support external and internal audit processes.
• Assist in improving financial control systems related to receivables.
• Provide receivables projections for cash flow planning.
• Support treasury management through timely reporting of expected collections.

• Strong analytical and reconciliation skills.
• Excellent attention to detail and accuracy.
• Strong communication and negotiation skills.
• High level of integrity and confidentiality.
• Ability to manage multiple client accounts simultaneously.
• Strong organisational and time management skills.

• Bachelor’s Degree in Accounting, Finance, or related field.
• Professional qualification (ACCA, ZICA, and CIMA – full or part qualification) is an added advantage.
• Experience in a consultancy, professional services, or HR services firm is highly desirable.
• Strong knowledge of accounting software (e.g., Pastel, QuickBooks, Sage, or similar).
• Good understanding of Zambian tax regulations.