RADIATION PROTECTION AUTHORITY

EMPLOYMENT OPPORTUNITY

The Radiation Protection Authority (RPA) is a Regulatory Body under the Ministry of Technology and Science established by the Ionising Radiation Protection Act No. 16 of 2005 and its Amendment Act No. 19 of 2011. RPA’s mandate is to protect the public, workers and the environment from hazards arising from the use of devices or materials capable of producing Ionising Radiation.

The Authority has a vacancy for the following position:

Administrative Assistant (1)

Job Objective

To provide secretarial and administrative support services in order to facilitate the efficient and effective operations of departments within the Authority.

Main Duties

• Provides secretarial and typing services including preparation of correspondence, reports, and other official documents in order to ensure timely and accurate communication.
• Manages records, filing systems, and correspondence in order to ensure accessibility, confidentiality, and proper record keeping.
• Coordinates diaries, meetings, and appointments and prepares minutes in order to support effective decision-making processes.
• Undertakes reception and front office duties to provide a professional first point of contact for clients, visitors, and stakeholders.
• Manages office supplies, utilities, and office environment requirements in order to support smooth administrative operations.
• Provides administrative and logistical support to the Authority in order to facilitate departmental and institutional operations, including support to workshops, meetings, and official events.
• Supports Human Resource and Administration functions such as maintaining attendance registers, leave records, and payroll inputs.
• Ensures compliance with administrative procedures, office security, and safeguarding of institutional assets and information.

Minimum Vocational/Professional Qualifications

• Full Grade Twelve (12) School Certificate with 5 ‘O’ levels with credit or better, including Mathematics and English Language.
• Diploma in Business Administration, Human Resource Management, Public Administration or equivalent.
• A Bachelor’s Degree will be an added advantage.

Minimum Relevant Pre-Job Experience

• Two (2) years’ experience in administration, secretarial services, or office support functions.
• Experience in record keeping, filing, or front office/reception duties will be an added advantage.

Attributes and Skills

• Good written and oral communication skills.
• Computer literacy, particularly in MS Office applications.
• Strong organisational and time management skills.
• High level of integrity, confidentiality, and professionalism.
• Attention to detail and accuracy in handling records.
• Good interpersonal and customer service skills.
• Ability to work effectively in a team environment.

Please note that ONLY shortlisted candidates will be contacted.

• Provides secretarial and typing services including preparation of correspondence, reports, and other official documents in order to ensure timely and accurate communication.
• Manages records, filing systems, and correspondence in order to ensure accessibility, confidentiality, and proper record keeping.
• Coordinates diaries, meetings, and appointments and prepares minutes in order to support effective decision-making processes.
• Undertakes reception and front office duties to provide a professional first point of contact for clients, visitors, and stakeholders.
• Manages office supplies, utilities, and office environment requirements in order to support smooth administrative operations.
• Provides administrative and logistical support to the Authority in order to facilitate departmental and institutional operations, including support to workshops, meetings, and official events.
• Supports Human Resource and Administration functions such as maintaining attendance registers, leave records, and payroll inputs.
• Ensures compliance with administrative procedures, office security, and safeguarding of institutional assets and information.

• Good written and oral communication skills.
• Computer literacy, particularly in MS Office applications.
• Strong organisational and time management skills.
• High level of integrity, confidentiality, and professionalism.
• Attention to detail and accuracy in handling records.
• Good interpersonal and customer service skills.
• Ability to work effectively in a team environment.

• Full Grade Twelve (12) School Certificate with 5 ‘O’ levels with credit or better, including Mathematics and English Language.
• Diploma in Business Administration, Human Resource Management, Public Administration or equivalent.
• A Bachelor’s Degree will be an added advantage.