Background information about the job or company (e.g., role context, company overview)

Bem Motors limited is seeking a highly organized, detail-oriented, and proactive Temporal Administrative Officer assistant to support our daily office operations. We are looking for someone who can multitask effectively, communicate clearly, and help keep our administrative functions running smoothly.

Responsibilities or duties

Manage incoming phone calls, emails, and general correspondence

Schedule meetings and maintain departmental calendars

Organize and maintain physical and electronic filing systems

Prepare memos, reports, invoices, and various office documents

Assist in generating regularly scheduled administrative reports

Monitor and maintain office supplies and inventory

Welcome and assist office visitors in a professional manner

Coordinate with internal departments to support seamless operations

Handle sensitive and confidential information appropriately

Assist with travel bookings, expense reports, and event planning

Manage incoming phone calls, emails, and general correspondence

Schedule meetings and maintain departmental calendars

Organize and maintain physical and electronic filing systems

Prepare memos, reports, invoices, and various office documents

Assist in generating regularly scheduled administrative reports

Monitor and maintain office supplies and inventory

Welcome and assist office visitors in a professional manner

Coordinate with internal departments to support seamless operations

Handle sensitive and confidential information appropriately

Assist with travel bookings, expense reports, and event planning

CLIENT & TEAM SUPPORT

Serve as the first point of contact for visitors and clients.

Assist with preparing client proposals, invoices, and service agreements.

Support it consultants with documentation, project scheduling, and client follow-ups.

Update and maintain databases, spreadsheets, and internal records.

Ensure secure handling of confidential information.

organize digital and physical documentation for easy retrieval.

OPERATIONAL COORDINATION

Assist in organizing company meetings, training sessions, and workshops.

Support procurement processes, including quotations and purchase orders.

Qualifications or requirements (e.g., education, skills)

Diploma or degree in business administration or a related field

Proven experience as an administrative assistant, secretary, or office administrator

Proficiency in MS office (word, excel, outlook, PowerPoint)

Excellent verbal and written communication skills

Strong organizational and time-management abilities

high attention to detail and strong problem-solving skills

Ability to work independently and collaboratively within a team

Member of the institute of chartered secretaries and administrators (icsa) or equivalent body.

Experience needed

Minimum two (2) years of relevant experience.

Strong knowledge of corporate governance, compliance, and regulatory frameworks.

Excellent communication, analytical, and organizational skills.

• Manage incoming phone calls, emails, and general correspondence
• Schedule meetings and maintain departmental calendars
• Organize and maintain physical and electronic filing systems
• Prepare memos, reports, invoices, and various office documents
• Assist in generating regularly scheduled administrative reports
• Monitor and maintain office supplies and inventory
• Welcome and assist office visitors in a professional manner
• Coordinate with internal departments to support seamless operations
• Handle sensitive and confidential information appropriately
• Assist with travel bookings, expense reports, and event planning
• Serve as the first point of contact for visitors and clients.
• Assist with preparing client proposals, invoices, and service agreements.
• Support it consultants with documentation, project scheduling, and client follow-ups.
• Update and maintain databases, spreadsheets, and internal records.
• Ensure secure handling of confidential information.
• organize digital and physical documentation for easy retrieval.
• Assist in organizing company meetings, training sessions, and workshops.
• Support procurement processes, including quotations and purchase orders.

• Proficiency in MS office (word, excel, outlook, PowerPoint)
• Excellent verbal and written communication skills
• Strong organizational and time-management abilities
• high attention to detail and strong problem-solving skills
• Ability to work independently and collaboratively within a team
• Strong knowledge of corporate governance, compliance, and regulatory frameworks.
• Excellent communication, analytical, and organizational skills.

• Diploma or degree in business administration or a related field
• Proven experience as an administrative assistant, secretary, or office administrator
• Member of the institute of chartered secretaries and administrators (icsa) or equivalent body.