Background

We are looking for a dynamic, detail-oriented, and resourceful Administrative Officer to be the backbone of our day-to-day operations. This role goes beyond routine administration ensuring seamless operational support across the organization.

If you are highly organized, proactive, and thrive in a fast-paced environment where no two days are the same, this role is for you.

Key Responsibilities

Provide efficient and proactive administrative support to management and departments.

Coordinate work permits, visa applications, renewals, and related immigration processes.

Liaise with government authorities and service providers to ensure compliance and timely approvals.

Plan and coordinate travel arrangements, including flights, transport, and itineraries.

Organize accommodation logistics for staff and visitors, ensuring smooth arrivals and departures.

Maintain accurate records, prepare reports, and manage documentation with precision.

Support office coordination and ensure professional, efficient administrative workflows.

Minimum Requirements

Diploma or Bachelor’s Degree in Business Administration or related field.

Minimum 3–5 years’ experience in a busy administrative environment.

Experience in immigration coordination and travel planning is highly desirable.

Strong organizational skills with the ability to manage multiple priorities.

Professional communication skills and high attention to detail.

Integrity, discretion, and a solutions-driven mindset.

Professional body affiliation

Kawambwa Sugar Limited is an equal opportunity employer and strongly encourages Men, Women and Persons living with disabilities to apply by stating the position being applied for in the subject line.

Due to the large volume of application received, only shortlisted candidates will be contacted

• Provide efficient and proactive administrative support to management and departments.
• Coordinate work permits, visa applications, renewals, and related immigration processes.
• Liaise with government authorities and service providers to ensure compliance and timely approvals.
• Plan and coordinate travel arrangements, including flights, transport, and itineraries.
• Organize accommodation logistics for staff and visitors, ensuring smooth arrivals and departures.
• Maintain accurate records, prepare reports, and manage documentation with precision.
• Support office coordination and ensure professional, efficient administrative workflows.

• Strong organizational skills
• Ability to manage multiple priorities
• Professional communication skills
• High attention to detail
• Integrity
• Discretion
• Solutions-driven mindset

• Diploma or Bachelor’s Degree in Business Administration or related field.
• Minimum 3–5 years’ experience in a busy administrative environment.
• Experience in immigration coordination and travel planning is highly desirable.
• Professional body affiliation