Vacancy title:
Data Management Officer (MEL)

[Type: FULL_TIME, Industry: Professional Services, Category: Management]

Jobs at:
Pestalozzi World Zambia

Deadline of this Job:
Saturday, September 13 2025

Duty Station:
Zambia | Lusaka | Zambia

Summary
Date Posted: Wednesday, September 10 2025, Base Salary: Not Disclosed

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JOB DETAILS:

Reports to : Programs Manager

Role Purpose

The Data Management Officer plays a central role in strengthening Pestalozzi Zambia’s ability to measure, analyze, and demonstrate the impact of its programs. This role ensures effective data collection, management, and reporting systems that track success across education, skills development, SEE Learning, and livelihoods initiatives.

Key Responsibilities

Monitoring & Evaluation (M&E) Systems

• Develop and operationalize a comprehensive M&E framework aligned to Pestalozzi Zambia’s Theory of Change and donor requirements.
• Establish clear indicators, baselines, and targets for all programs (SkillsHub, SEE Learning, Digital Literacy, Organic Agriculture, etc.).
• Conduct routine monitoring visits, ensuring data validity, accuracy, and timeliness.
• Support program teams in embedding M&E practices into day-to-day implementation.
• Ensure seamless integration of data collection and reporting between Airtable (SkillsHub) and Zoho (Future Leaders Program).

Data Management & Analysis

• Develop and manage a central data management system that consolidates information from Airtable, Zoho, and paper-based sources.
• Collect, clean, verify, and organize both quantitative and qualitative data from all programs.
• Produce data visualizations, dashboards, and trend analyses tailored for internal decision-making and donor accountability.
• Ensure compliance with data protection, privacy, and confidentiality standards at all stages of data handling.
• Proactively identify gaps, duplications, and inconsistencies in data and address them through system improvements.

Reporting & Learning

• Produce monthly, quarterly, and annual impact reports for internal leadership, donors, and stakeholders.
• Provide evidence-based insights and recommendations to inform adaptive program design and resource allocation.
• Document and disseminate best practices, success stories, and impact case studies to showcase program achievements.
• Support proposal development and fundraising efforts by providing data-backed evidence and impact metrics.
• Maintain a digital repository of reports, learning documents, and case studies for easy access and reference.

Capacity Building & Partnerships

• Train staff, facilitators, and community partners on data collection tools, Airtable, Zoho, and reporting standards.
• Build the capacity of youth leaders and stakeholders to actively engage in participatory M&E.
• Work with local and international partners to harmonize data collection systems and align with global M&E best practices.
• Promote a culture of data-driven learning and accountability across Pestalozzi Zambia.

Key Performance Indicators (KPIs)

• 100% of programs have updated M&E frameworks and tools.
• Timely submission of all reports.
• Centralized, consistently updated database.
• At least 3 evidence-based learning documents (case studies, impact stories, briefs) annually.
• Clear demonstration of program decision-making informed by data.

Qualifications & Experience

• Bachelor’s degree in M&E, Statistics, Development Studies, Data Science, or related field (Master’s preferred).
• 3–5 years of experience in M&E and data management.
• Strong analytical skills, with proficiency in Excel, SPSS, Stata, PowerBI, or similar.
• Experience with both qualitative and quantitative methods.
• Excellent communication and report-writing skills.

Work Hours: 8

Experience in Months: 36

Level of Education: bachelor degree

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