Background

We are seeking a Finance Assistant whose role is pivotal and is responsible for capturing invoices in the Sage Accounting System, preparing and filing payment vouchers, and ensuring timely rental payments across all countries where the Company operates. This role also involves tracking rental increments and additional costs to ensure accurate financial planning and compliance.

Key Responsibilities:

Invoice Management & Payment Processing

• Accurately record and process supplier invoices in the Sage Accounting System, ensuring completeness and correctness.
• Review invoices for discrepancies, obtain necessary approvals, and verify compliance with company policies and relevant tax regulations.
• Prepare and organise payment vouchers for various transactions, maintaining proper documentation for financial auditing.
• Coordinate with the finance team to ensure timely and accurate processing of payments, avoiding delays or penalties.
• Communicate with vendors regarding payment status, invoice clarifications, and any necessary reconciliations.

Rental Payment & Cost Tracking

• Monitor, track, and process rental payments for all Company offices across different countries, ensuring payments are made before due dates.
• Maintain an updated database of lease agreements, including payment schedules, rental increments, and additional costs.
• Identify and track any rental adjustments, such as annual increases, service charges, or maintenance fees, and update financial records accordingly.
• Liaise with landlords and property managers to resolve payment-related queries and ensure contract compliance.
• Provide management with periodic reports on rental expenses, upcoming payments, and financial impacts of lease agreements.

General Accounting & Reporting

• Maintain accurate financial records for invoices, payments, and rental transactions, ensuring all data is up to date and accessible.
• Assist in monthly bank and ledger reconciliations to ensure all transactions are properly recorded and balanced.
• Support the preparation of financial reports, including expense summaries, aging reports, and cost analysis.
• Participate in internal and external audit processes by providing necessary documents, reconciliations, and justifications for transactions.
• Work closely with other departments to streamline financial processes and enhance overall efficiency.

Record Keeping

• Maintain a clear register of all vouchers issued and received, with sequential numbering.
• Record payment details including date, payee, purpose, amount, and authorisation.
• Attach supporting documents (receipts, invoices, approvals) to each voucher/payment record.
• Reconcile vouchers and payments regularly with cash books and bank statements.
• Organise records systematically (chronological or by category) for audit readiness and compliance.

Required Qualifications, Skills, and Experience

• A recent graduate of ZICA, ACCA, Degree in Finance and Accounts or related field.
• Minimum full grade 12 certificate with five credits or better, including Mathematics and English.
• Ability to work under pressure with minimal supervision.
• Attention to detail.
• Exceptional communication (written and oral), organisational, and time-management skills.
• High level of integrity, strong ethics, and proven ability to handle sensitive and confidential information with discretion.

• Accurately record and process supplier invoices in the Sage Accounting System, ensuring completeness and correctness.
• Review invoices for discrepancies, obtain necessary approvals, and verify compliance with company policies and relevant tax regulations.
• Prepare and organise payment vouchers for various transactions, maintaining proper documentation for financial auditing.
• Coordinate with the finance team to ensure timely and accurate processing of payments, avoiding delays or penalties.
• Communicate with vendors regarding payment status, invoice clarifications, and any necessary reconciliations.
• Monitor, track, and process rental payments for all Company offices across different countries, ensuring payments are made before due dates.
• Maintain an updated database of lease agreements, including payment schedules, rental increments, and additional costs.
• Identify and track any rental adjustments, such as annual increases, service charges, or maintenance fees, and update financial records accordingly.
• Liaise with landlords and property managers to resolve payment-related queries and ensure contract compliance.
• Provide management with periodic reports on rental expenses, upcoming payments, and financial impacts of lease agreements.
• Maintain accurate financial records for invoices, payments, and rental transactions, ensuring all data is up to date and accessible.
• Assist in monthly bank and ledger reconciliations to ensure all transactions are properly recorded and balanced.
• Support the preparation of financial reports, including expense summaries, aging reports, and cost analysis.
• Participate in internal and external audit processes by providing necessary documents, reconciliations, and justifications for transactions.
• Work closely with other departments to streamline financial processes and enhance overall efficiency.
• Maintain a clear register of all vouchers issued and received, with sequential numbering.
• Record payment details including date, payee, purpose, amount, and authorisation.
• Attach supporting documents (receipts, invoices, approvals) to each voucher/payment record.
• Reconcile vouchers and payments regularly with cash books and bank statements.
• Organise records systematically (chronological or by category) for audit readiness and compliance.

• Ability to work under pressure with minimal supervision.
• Attention to detail.
• Exceptional communication (written and oral), organisational, and time-management skills.
• High level of integrity, strong ethics, and proven ability to handle sensitive and confidential information with discretion.

• A recent graduate of ZICA, ACCA, Degree in Finance and Accounts or related field.
• Minimum full grade 12 certificate with five credits or better, including Mathematics and English.